-
SHOW LOW CITY
COUNCIL
-
Regular Meeting � Tuesday, April 6, 2021
-
PURSUANT to
A.R.S. Section 38-431.02, notice is hereby given to the Show Low City Council and to the general public, that a Regular
Meeting of the Show Low City Council will
be held on Tuesday, April 6, 2021, at 7:00 p.m. in the City Council Chambers,
181 North 9th Street, Show Low,
Navajo County, Arizona. The agenda
for this meeting is as follows.
-
1.
�� Call to Order.
-
2.
Roll Call.
-
3.
�� Invocation.
-
4.
�� Pledge of Allegiance.
-
5.
���CALL TO THE PUBLIC:
-
Any citizen
desiring to speak on a matter that is within the jurisdiction of the City Council may do so at this time. Comments may be limited to three minutes
per person and shall be addressed to
the City Council as a whole, and not to any individual
member.�� Issues raised shall be limited to those within the jurisdiction of the City Council. Pursuant to the Arizona Open Meeting Law,
the City Council cannot discuss or
act on items presented at this time. At
the conclusion of the call to the
public, individual City Council members may (1) respond to criticism made by those who have spoken, (2) ask
staff to review a matter, and (3) ask that a matter be put on a future agenda.
-
6.
�� SPECIAL EVENTS:
-
A.
Presentation by Show Low Chamber
of Commerce.
-
B.
Presentation on Wildfire
Preparedness.
-
C.
Promotion of Officer Richard
Rosales to Police Sergeant.
-
D.
Introduction of Communications Manager,
Grace Payne.
-
7.
�� CONSENT CALENDAR:
-
A.
Proclamation by the Mayor Proclaiming April 2021 as Child Abuse Prevention
and Awareness Month in the City of Show
Low.
-
B.
Proclamation by the Mayor Proclaiming April 2021 as Fair Housing
Month in the City of Show
Low.
-
C.
Proclamation by the Mayor
Proclaiming April 30, 2021 as Arbor
Day in the City of Show Low.
-
D.
Proclamation by the Mayor
Proclaiming April 11 through 17, 2021 as
-
Public Safety Telecommunicators Week in the City of Show Low.
-
E.
Consideration of Acceptance of
Deuce of Clubs and White Mountain Road Waterline
Crossing Replacement, City of Show Low Project No. W-2120. (Shane
Hemesath)
-
F.
Consideration of Approval of Addendum No. 1 to Intergovernmental Agreement
with Arizona Department of Transportation for Utility Adjustments for US60 and SR260. (Shane
Hemesath)
-
G.
Consideration of Approval of Sublease Agreement
Between O & O Investment LLC and Kokopelli
Flying Services LLC and Approval
of Commercial Operating
Agreement with Kokopelli Flying Services LLC to Operate at Show Low Regional
Airport. (Bill Kopp)
-
H.
Consideration of Acceptance of Grant Funds from the Network of
the National Library
of Medicine and Authorization of Associated Budget Transfers.
(Lisa Lewis)
-
I.
Consideration of Minutes of Show
Low City Council
meetings:
-
(1)
Regular Meeting of March 16, 2021.
-
(2)
Special Meeting of March 23, 2021.
-
(3)
Study Session of March
30, 2021.
-
8.
�� NEW BUSINESS:
-
A.
Consideration of Appointment of Planning and Zoning Committee
Members. (Rachael Hall)
-
B.
Consideration of Appointment of Parks and Recreation Advisory
Committee Members. (Rachael
Hall)
-
C.
Consideration of Appointment of Board of Adjustment Members.
(Rachael Hall)
-
D.
Consideration of Award of
Construction Contract for Citywide Roadway Improvement
Projects, City of Show Low Project No. R-1721. (Shane Hemesath)
-
E.
Consideration of Approval of
Professional Services Contract with Sports Facility Advisory, LLC.� (Steve North)
-
9.
�� SUMMARY OF CURRENT EVENTS:
-
A.
Council Members
-
B.
Mayor
-
C.
City Manager
-
10.
���SCHEDULING OF MEETINGS:
-
Scheduling of meetings, which may be brought
up at this time.
-
11.
EXECUTIVE SESSION.
-
A.
Confidentiality Statement.
-
B.
Discussion or consideration of employment, assignment, appointment, promotion,
demotion, dismissal, salaries, disciplining, or resignation of a public
officer, appointee, or employee of any public body. Pursuant
to
-
A.R.S. Section
38-431.03(A)(1).
-
(1)
Annual Evaluation of City Manager.
-
(2)
Annual Evaluation of City Attorney.
-
C.
Discussion or consultation for
legal advice with the attorney or attorneys of
the public body or with designated representatives of the public body in order to consider its position and
instruct its representatives regarding negotiations
for the purchase, sale, or lease of real property pursuant to A.R.S.
Sections 38-431.03(A)(3) and 38-431.03(A)(7).
-
(1)
Agreement for Acquisition of A.P. Nos. 210-17-001, 210-17-022, 210-14-049, 210-14-050C
and 210-14-050D.
-
D.
Discussion or consultation for
legal advice with the attorney or attorneys of
the public body or with designated representatives of the public body in order to consider its position and
instruct its representatives pursuant to A.R.S. Sections 38-431.03(A)(3) and 38-431.03(A)(4).
-
(1)
Irrigation Shares.
-
E.
Discussion or consideration of records exempt by law from public inspection,
including the receipt and discussion of information or testimony that is specifically required to be
maintained as confidential by state or federal law. Pursuant
to A.R.S. Section 38-431.03(A)(2).
-
(1)
Executive Session Minutes of February 16 and
March 23, 2021.
-
12.
POST EXECUTIVE SESSION.
-
Consideration of any item on the Executive Session
portion of this agenda, which the Council
may wish to take
action upon in Open Session.
-
A.
Consideration of Approval of the Minutes of the Executive Session of the Show Low City Council
Held on February 16 and March
23, 2021.
-
13.
ADJOURNMENT.
-
SCHEDULED MEETINGS/EVENTS:
-
CITY COUNCIL � REGULAR MEETING
-
TOWN HALL BUDGET
MEETING AND BUDGET
STUDY
-
CITY COUNCIL � REGULAR MEETING
-
TOWN HALL BUDGET
MEETING AND BUDGET
STUDY
-
P&Z COMMISSION � REGULAR
MEETING
-
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right
to consent before the City of Show Low makes a video
or voice recording of a minor child, pursuant
to
-
A.R.S. � 1-602(A)(9).
The Show Low City Council regular meetings are recorded and may be
viewed on the City of Show Low�s
website. If you permit your child to
attend/participate in a televised City Council
meeting, a recording will be made. You
may exercise your right not to consent by not allowing your child to attend/participate in the meeting.
-
Pursuant to the Americans with Disabilities Act (ADA), the City Council
endeavors to ensure the accessibility of its meetings to all
persons with disabilities. If you
need accommodation for a meeting, please call the City Clerk�s office at (928) 532-4061 at least 48 hours prior to the meeting for accommodation.
-
Rachael Hall, City Clerk
-
I, Rachael Hall, do hereby
certify that the foregoing notice was posted on Friday, April 2, 2021.
-
T:\packets\040621\cca0406
-
CC MTG DATE: 04/06/21 ITEM:� 7-A
-
Proclamation
-
City of Show Low
-
Office of the Mayor and City Council
-
WHEREAS, in Federal fiscal
year 2019, 4.4 million reports
were made to child protective services; and
-
WHEREAS, the
hidden epidemic of child abuse crosses all boundaries of income, race,
religion, and ethnicity and continues
to be one of more serious health issues with over 90% of abuse perpetrated by
people that children know, love, and trust; and
-
WHEREAS,
child abuse and neglect are a serious problem affecting every segment of our
community, and finding solutions requires
input and action
from everyone; and
-
WHEREAS, our children are our most valuable resources
and will shape the future
of Navajo County;
and
-
WHEREAS, child abuse can have long‐term psychological, emotional, and physical
effects that have lasting consequences for victims of abuse; and
-
WHEREAS, protective factors are conditions
that reduce or eliminate risk and promote the social, emotional, and developmental well‐being of children; and
-
WHEREAS,
effective child abuse prevention activities succeed because of the partnerships
created between child welfare
professionals, education, health, community‐ and faith‐based
organizations, businesses, law enforcement agencies, and families; and
-
WHEREAS,
communities must make every effort to promote programs and activities that
create strong and thriving children and families; and
-
WHEREAS, we
acknowledge that we must work together as a community to increase awareness
about child abuse and contribute to
promote the social and emotional well‐being
of children and families in a safe, stable, and nurturing environment; and
-
WHEREAS, prevention remains the best defense for our children
and families.
-
NOW, THEREFORE, I, John Leech, Jr., Mayor, on behalf
of the Show Low City Council, do hereby proclaim the month of April
2021 as
-
♣ Child Abuse Prevention Month ♣
-
in the City of Show Low and urge all citizens
to recognize this month by dedicating ourselves
to the task of improving
the quality of life for all
children and families.
-
Dated this 6th day
of April, 2021.
-
IN WITNESS
WHEREOF, I have hereunto
set my hand and caused
to be affixed the Seal of the City of Show
Low.
-
John Leech,
Jr. Mayor
-
Office of the Mayor and City Council
-
WHEREAS, April
marks the anniversary of the passage of the Fair Housing Act of 1968, which sought to eliminate discrimination in
housing opportunities and to affirmatively further housing choices
for all Americans; and
-
WHEREAS, the
ongoing struggle for dignity and housing opportunity for all is not the
exclusive province of the Federal
government; and
-
WHEREAS, vigorous
local efforts to combat discrimination can be as effective, if not more so, than Federal
efforts; and
-
WHEREAS, illegal
barriers to equal opportunity in housing, no matter how subtle, diminish the rights
of all.
-
NOW, THEREFORE, I, John Leech, Jr., Mayor, on
behalf of the Show Low City Council, do proclaim the month of April 2021 as
-
�Fair Housing
Month �
-
in the City of
Show Low and urge all citizens to wholeheartedly recognize this year-long commemoration of the U.S. Fair Housing Law.
-
Dated this 6th
day of April, 2021.
-
IN WITNESS WHEREOF, I have hereunto
set my hand and caused to be affixed the Seal of
the City of Show Low.
-
John Leech, Jr. Mayor
-
Office of the Mayor and City Council
-
WHEREAS, in 1872, J. Sterling
Morton proposed to the Nebraska
Board of Agriculture that a special day be set aside
for the planting of trees; and
-
WHEREAS, this day, called Arbor Day, was first observed with the
planting of more than a million trees in Nebraska and is
now observed throughout the nation and the world; and
-
WHEREAS, trees reduce the erosion of precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the
air, produce oxygen, and provide habitat
for wildlife; and
-
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas and beautify our community and, further, are a renewable
resource giving us paper, wood for our homes, fuel for our fires, and countless other wood products; and
-
WHEREAS, trees,
wherever they are planted, are a source of joy and spiritual renewal; and
-
WHEREAS, the City of Show Low has again been recognized as a Tree City USA by The National Arbor Day Foundation and desires to continue its tree-planting practices; and
-
WHEREAS, the City of Show Low will be commemorating Arbor Day with a tree-planting ceremony, Arbor Day message, and other festivities for the fourth graders
at Nikolaus Homestead Elementary School.
-
NOW, THEREFORE, I, John Leech,
Jr., Mayor, on behalf of the Show Low City Council, do hereby proclaim Friday, April 30, 2021, as
-
♣ Arbor Day ♣
-
in the City of
Show Low and urge all citizens to support efforts to protect our trees and
woodlands and further urge all
citizens to plant trees to gladden the heart and promote the well-being of this
and future generations.
-
Dated this 6th day of April, 2021.
-
IN WITNESS
WHEREOF, I have hereunto set my hand and caused
to be affixed the Seal of the City
of Show Low.
-
John Leech,
Jr. Mayor
-
CC MTG DATE: 04/06/21 ITEM:� 7-D
-
WHEREAS,
thousands of dedicated public safety telecommunications personnel daily serve the citizens of the United States
and our community by answering their telephone
calls for police, fire, and emergency medical services and dispatching
the appropriate assistance as quickly as possible; and
-
WHEREAS,
the critical functions performed by these professional telecommunicators also include those related to other government divisions providing public safety telecommunications services; and
-
WHEREAS, professional public safety telecommunicators work to improve
the emergency response
capabilities of these communication systems
through their leadership and participation in training programs
and other activities provided by professional organizations and learning institutions; and
-
WHEREAS, America�s
public safety telecommunicators daily serve the public in countless ways without recognition by the beneficiaries of their services.
-
NOW, THEREFORE, I, John Leech, Jr., Mayor, on behalf of the Show Low City Council,
do hereby proclaim the week of April 11 through 17, 2021
as
-
� Public Safety Telecommunicators Week �
-
in the City of
Show Low and encourage all citizens and public safety personnel to join in honoring and recognizing the public
safety telecommunicators of the Show Low Police Department and throughout the nation and the vital contributions they make to the safety
and well-being of our citizens.
-
Dated this 6th
day of April, 2021.
-
IN WITNESS WHEREOF, I
have hereunto set my hand and caused
to be affixed the Seal of the City of Show Low.
-
John Leech, Jr. Mayor
-
CC MTG DATE: 04/06/21 ITEM:� 7-E
-
CITY OF SHOW
LOW STAFF SUMMARY
REPORT
-
AGENDA TITLE: Consideration
of Acceptance of Deuce of Clubs and White Mountain Road Waterline Crossing Replacement, City of Show Low Project No.
W-2120 (Shane Hemesath)
-
��RECOMMENDATION���������������������������������������������������������������������������������������������������������������
-
I MOVE
to accept the Deuce of Clubs and White Mountain
Road Waterline Crossing
Replacement, City of Show Low Project No. W-2120, for a total cost of $212,524.00
release the retainage, and initiate
the two-year warranty
period.
-
��BACKGROUND���������������������������������������������������������������������������������������������������������������
-
At its August
4, 2020 meeting, the City Council awarded a construction contract to Apache Underground and Excavating in an amount
not to exceed $219,480.00 for the Deuce of Clubs and White Mountain Road Waterline Crossing Replacement. This project was developed to replace
four waterline crossings
in the state highways prior to Arizona
Department of Transportation�s pavement replacement
projects scheduled for this summer. The
scope of the work included abandoning
the aging six-inch AC water mains by installing a new 12-inch C- 900 PVC main. The work also included replacing any concrete and asphalt
required to make the improvements.
-
The waterline crossing work is now complete for a
total cost of $212,524.00.
-
Staff recommends accepting the Deuce of Clubs and White Mountain Road Waterline Crossing Replacement, City of Show Low
Project No. W-2120, for a total cost of $212,524.00 releasing the retainage, and initiating the two-year warranty
period.
-
Attachments:
-
��FISCAL IMPACT��������������������������������������������������������������������������������������������������������������
-
Anticipated cost: $212,524.00
-
Funding source:�� Deuce of Clubs
& White Mountain
Rd Water Crossing
(43-760-180-1620- 0000/7602109)
-
T\packets\040621\Deuce of Clubs and White Mountain
Rd Water CrossingsAccept
-
Autozonl;e.��� �� �\
-
� 1 0 Renly
-
.�
�-~\��� ..tl
-
.����������� .
fin lit;;..._,
-
CC MTG DATE: 04/06/21
ITEM:������ 7-F
-
CITY OF SHOW LOW STAFF SUMMARY REPORT
-
AGENDA TITLE: Consideration of Approval of Addendum No. 1 to Intergovernmental Agreement
with Arizona Department of Transportation for Utility Adjustments for US60 and SR260 (Shane Hemesath)
-
��RECOMMENDATION�����������������������������������������������������������������������������������������������������������������
-
I MOVE to
approve and authorize the execution of addendum no. 1 to the intergovernmental agreement between the City of Show Low and
the Arizona Department of Transportation for
utility adjustments for US60
and SR260, and authorizing the Mayor
to sign said addendum.
-
��BACKGROUND�����������������������������������������������������������������������������������������������������������������
-
Arizona
Department of Transportation�s (ADOT)
is preparing to award a construction project
for a mill and overlay of US60 (Deuce of Clubs) and SR260 (White
Mountain Road).�� The scope of the
work for both projects includes milling the top three-inches of existing
asphalt and installing a new
three-inch asphalt overlay on SR260 from the intersection of East Hall and SR260 to the intersection of Knottingham
Lane and SR260 in Wagon Wheel and on US60 (Deuce
of Clubs) from Forest Service Road 300
through town to SR77.
-
As the water
and wastewater utility provider in these corridors, the City
is responsible for paying the costs
to adjust the utilities during the roadway work.�� ADOT and the City entered into an intergovernmental agreement during the August 18, 2020 City Council meeting
assigning the cost of the water valve and wastewater manhole adjustments
in the project area to the City for an estimated
cost of $108,000.00.
-
Working with our partners
at NACOG, staff was able to identify
unallocated Surface Transportation Block Grant (STBG) federal funding
that is available for FY21 construction. The City and NACOG approached ADOT to request
the allocation of $108,000.00 of the STBG funding to cover the utility adjustments and
-
refund the
City their initial payment which was made to
ADOT on August 25, 2020. ADOT
agreed and sent addendum no. 1 to the
intergovernmental agreement reducing
the City�s costs to only the 5.7% match on the
STBG funding estimated at $756.00.
-
Staff recommends approving and authorizing the execution of
addendum no. 1 to the intergovernmental agreement
between the City and the ADOT for utility adjustments
for US60 and SR260, and authorizing the Mayor to sign said addendum.
-
Attachments: Addendum
No.1
-
��FISCAL IMPACT�����������������������������������������������������������������������������������������������������������������
-
Anticipated cost: $756.00
-
Funding��� source��� (account��� no.):��� US60��� and�� SR260��� Manhole��� Adjustments���������������� (42-755-180-1620- 0000/7552113) $380.00;��������� US60������� and���������������� SR260 Water��������� Valve� Adjustments� (43-760-180-1620-
-
0000/7602113) $376.00
-
T\packets\040621\Adden#1 ADOT IGA US60 SR260
ManholeandValveAdjustment
-
STATE OF ARIZONA DEPARTMENT OF TRANSPORTATION
-
TRACS No.: 260 NA 341 F0201
01C
-
Location: Show Low, AZ
-
Project No.: NHPP-260-C(213)T
-
Agreement No.: 3745-20-SHOWLOW
-
Agreement Addendum No.: 1
-
UTILITY's Name:
THE CITY OF SHOW LOW
-
Original Agreement AG Contract # P0012020001552
-
Address:��������� 180 N. 9th
St
-
Show Low, AZ 85901
-
UTILITY hereby agrees to modify the existing referenced Agreement with the Department of Transportation
in accordance with the original agreement, the modified provisions of this form
and of the attached sheets, if any,
and UTILITY agrees to receive and accept as full compensation therefore the payment
provided in the agreement as modified herein.
-
WHEREAS:� �THE CITY OF SHOW LOW has secured STBG
federal funds from NACOG and will be using them
to provide the costs for the manholes and water valves adjustments. The monies paid by City of Show Low previously will be refunded.
-
WHEREAS: The project though the NACOG STBG federal
funds will cover the costs to adjust
the manholes and water
valves.
-
THEREFORE: The parties
hereto agree that Agreement No. 3745-20-SHOWLOW is hereby amended as shown on the attached Exhibit �A� to represent
a refund of $53,374 to the CITY OF
SHOW LOW which reflects a final
total Agreement Estimate of $376.
-
The Department of
Transportation hereby agrees to the terms as above set forth, and hereby agrees
to refund the amount due to the CITY
OF SHOW LOW as shown in the attached Exhibit �A� and all work shall be considered completed; Provided, that
by mutual consent this agreement shall be closed out upon the execution of this addendum.
-
IN
WITNESS WHEREOF, the parties hereto have executed this Agreement.
-
ARIZONA DEPARTMENT OF TRANSPORTATION
-
THE
CITY OF SHOW LOW
-
Reviewed By: ���������������������������������������������������������������
-
Shane Hemesath
-
By:�����������������������������������������������������������������������������������
Victoria D. Bever, Manager
-
Utility & Railroad Engineering Section
-
Signed By: ������������������������������������������������������������������ ���������������������������������������������������������Mayor John
Leech Jr.
-
AGREEMENT: 3745-20-SHOWLOW ADDENDUM # 1
-
REVISED EXHIBIT A
-
Agreement No.
-
3745-20-SHOWLOW
-
260
NA 341 F0201 01C
-
PROJECT No.
-
NHPP-260-C(213)T
-
City of Show Low
-
Agreement Scope of Work: ADOT will be
resetting 16 Manholes and 49 Water Valves and 3 Water Meters for the City of
Show Low
-
ITEM NUMBER
-
DESCRIPTION
-
RESET FRAM AND COVER
FOR MANHOLE
-
RELOCATE FRAME AND COVER FOR WATER VA
-
25%�for Construction, Engineering, & Administration�������������������������������������������������������� $10,750��������������������������������������������������������������������
-
TOTAL ESTIMATE��������� $53,750
-
Page 1 of 3
-
ITEM NUMBER
-
DESCRIPTION
-
RESET FRAM AND COVER FOR MANHOLE
