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Test test. 00:00:02
On Saturday, it probably is. 00:01:29
But while we approve the agenda, those let them. We're going to approve the agenda. 00:01:35
Time is 8:31. We'll call this meeting address. 00:01:50
We'll call this regular Commission meeting to order. 00:01:55
Roll call, Madam Clerk. 00:02:00
Hi, hi. 00:02:03
OK, if you are so inclined, please join me in a vacation. 00:02:11
My Heavenly Father, we give you all the glory and thank you for the wonderful gift you have afforded us. 00:02:18
To live in your creation of Lincoln County, New Mexico, United States of America. 00:02:23
Thank you for the moisture you have blessed us with. 00:02:28
We ask you to please keep your loving arms around Officer Harris, family and friends for this. 00:02:31
Senseless action. 00:02:36
In this troubled time of their loss. 00:02:39
Also keep the people of the. 00:02:43
We wish you to continue to protect and give guidance to our military, law enforcement first responders. 00:02:46
And please guide this body that has been trusted. 00:02:52
To represent this county welfare and safety. 00:02:55
With the sound decisions that are favorable in your sight. 00:02:59
We ask these things in the name of your son, Jesus Christ. 00:03:02
Amen, Amen. 00:03:05
Commissioner Charlie, raising the pledge, I pledge allegiance to the flag of the United States of America and to the Republic for 00:03:09
which it stands, one nation under God, indivisible, with liberty and justice for all. 00:03:16
The flag state of New Mexico. 00:03:24
Thank you. 00:03:32
Perfect. 00:03:35
At this time. 00:03:38
I'll entertain a motion of questions in regards to the approval of the agenda. 00:03:42
Make a motion to approve the agenda second. 00:03:48
We probably moved and seconded. We approve the agenda. 00:03:52
May I have a? 00:03:56
May I have a freedom to roll as needed? 00:04:01
The motion Make the motion that roll is needed on the agenda. 00:04:05
The approval of the agenda rule is needed. 00:04:10
Roll call. Madam Clerk. Hi. 00:04:13
Yes, yes, thank you. We have two sets of minutes for approval here, the special meeting on February 13th. 00:04:19
And the regular Commission meeting on February 20th, there has been some. 00:04:28
There's been some minor changes changes to these as amended. 00:04:36
You would care, I know Commissioner Fisher had one in regards to the. 00:04:42
Wording where it was corrected, I believe on the printed version. 00:04:48
Where I was the person that was representative of the. 00:04:53
Take this. 00:04:58
The regular Commission meeting there was an addition to lines 316 to 318 that was submitted as well. 00:05:02
From the county clerk. 00:05:08
What was the other ones? 00:05:12
Mr. Chairman, I've seen the ones that we were alerted to, and this Commissioner has no issue with those changes. 00:05:17
So I will entertain a motion to approve the minutes of the two meetings as amended. 00:05:24
We approve both sets of minutes as amended. 00:05:33
We'll call Madam Clerk. 00:05:37
Aye. 00:05:40
Thank you. 00:05:44
Yes. 00:05:48
Thank you for the amendment. 00:05:50
Item seven Approval of consent agenda. 00:05:55
At this time, item 7. 00:06:02
Questions or concerns? 00:06:11
Commissioners, I would like to take Mr. Chairman CD. 00:06:13
An E out just for a couple of questions. 00:06:21
OK. 00:06:25
Any further? 00:06:29
I will entertain a motion to approve the consent agenda passing items AB and F. 00:06:32
One one through 7. 00:06:37
I don't have a G. 00:06:40
Is there an updated agenda that some of us don't have? I believe there is. I didn't have this one. 00:06:55
There is not AG on the updated agenda. 00:07:08
Do we have the documentation for Gene? I think we're going to have to exclude that. Oh, yes, it is. It is on the approach it is, 00:07:19
Mr. Chairman. I think the confusion is that it's not on the. 00:07:25
Agenda that came with the packet, but it is on the updated agenda. It stands alone. Is that correct? 00:07:33
Yes. 00:07:44
Getting printed off. 00:07:51
After you got your package. 00:07:52
I did not have that on there. So can we can we get a copy for everybody so it can refer to it hard copy. We have it out there. 00:07:56
Okay. 00:08:07
Thank you. 00:08:13
Mr. Chairman, again, I apologize. Which of them are we pulling out? G is one of them and. 00:08:16
CD and E. 00:08:25
Right. 00:08:29
Thank you. Thank you. 00:08:31
I don't think this is going to take very long to. 00:08:32
CDE. 00:08:38
And pops Rod. I don't, I don't know what that is. So. 00:08:47
I'm sorry, have it. 00:08:51
Volunteer Fire departments, annual reporting on. 00:08:54
Golf the one that we don't have one here. 00:09:00
So with that being stated, we could actually go ahead and pull G off and go ahead and approve items AB and F1Q7. 00:09:16
I said Alexa and we'll add G to the. 00:09:24
Discussion. 00:09:27
Second, was it fair enough? 00:09:29
This time, I'll entertain a motion to approve the consent agenda here for a B. 00:09:31
F1 through 7. 00:09:37
That excludes CDE and G. 00:09:39
So moved. 00:09:43
Roll call approval, Madam Clerk. 00:09:45
Yes. 00:09:53
OK, pulling out item 7, C, approval or disapproval of safety net care pool and indigent healthcare claims. 00:09:55
Commissioner Fisher, thank you, Mr. Chairman. So the last time we had a regular meeting we discussed this and Madam Treasurer 00:10:02
suggested that we might need in the future. 00:10:08
To look at cost sharing with the hospital. 00:10:14
Because the the rate of increases seem to be pretty substantial. Umm. 00:10:18
Madam Treasurer, I know we talked about. 00:10:24
Just before the meeting, can you can you comment based on our discussion? 00:10:27
Good morning, Chairman, Proctor, Commissioners, Commissioner Fisher, I had. 00:10:34
We had met with Todd Overhill. 00:10:40
Billy, Joe, Troy and Todd. And we discussed going forward, we have enough in our budget for to cover this coming budget for fiscal 00:10:42
year 2425. And then after that I believe Todd was in agreements that they would be. 00:10:52
Financially stable to half it. 00:11:02
With Lincoln County and. 00:11:06
Moving forward, so that would be the 2526 fiscal year and UM. 00:11:10
Then we can just kind of watch the fund and see how it you know? 00:11:16
In that of Treasury, could you provide us, through this budgetary process, your projection? 00:11:20
To show us actually how those numbers look next year and then the following year when we might have to tap into the hospital's 00:11:28
firms. 00:11:33
OK, I will. I do not have that with me at this moment. 00:11:38
But I can get kind of what we went over with Todd, our projected revenue flow for the indigent funds, Yes, ma'am. Thank you. 00:11:43
Scott, can you you want to comment on this report? 00:11:48
Can you hear me? Yes Sir, Chairman Proctor, Commissioner. 00:11:55
Program manager. 00:12:00
Historically, in the past, historically we have taken the safety next year for mandated payments from the building. It's only been 00:12:02
a couple of years now that we've started because my budget has surplus. 00:12:11
And we don't like surplus, especially because they just continue to grow. 00:12:22
We started taking that. 00:12:28
Are more likely alone. 00:12:36
And that's all we're asking for the past couple of years. 00:12:41
So what's going on with the mill levy? 00:12:46
Nobody. There's actually nothing transferred on it as far as that goes to the Mill Navy actually was. 00:12:50
We culminated that into one instead of just the outline clinics and the hospital together, put them together for. 00:12:56
Other ability to help as needed, whether it be in the clinics or in the hospital which has been beneficial Committees of the 00:13:04
clinics which. 00:13:07
Great idea by Presbyterian presenting that. Yeah, no issue with that. I just want to make sure we're. 00:13:12
Fiscally sound. 00:13:17
On this budget and I'm getting a. 00:13:19
Positive reinforcement from Madame Treasure. So thank you, Sir, and that's all I have. Thank you, Mr. Chairman. 00:13:22
So. 00:13:33
I guess Mr. Chairman, since I am the guy that pulled out, pulled these out. 00:13:36
We're at delta now. Yes, 7. 00:13:42
Right. So this is the approval sub award recipient agree between County of Lee and the County of Lincoln and. 00:13:47
Do we have any history on this particular one that I mean, I apologize for that not knowing I tried to get some before the 00:13:57
meeting. 00:14:00
But what's interesting when I look at? 00:14:05
The document that came with that particular sub item. 00:14:09
City of Alamogordo gets 14,400 Lincoln County 5040 and change of Tarot. 00:14:16
23,000 and. 00:14:23
$265 and read That's it. Down 350 Village Reduce of 400 out of a total of. 00:14:25
You know, 43,000 plus, how is that distribution? 00:14:35
Arrived at. 00:14:41
Do we know? 00:14:44
I believe that Mister Sheriff, can you enlighten us in regards to this? 00:14:47
Just in regards this is a Region 6 drug Task force, White Mountain. 00:14:52
Yes, Sir. 00:14:58
I guess the point rather than string anybody along, it just seems like we're not. 00:15:02
Getting very much out of that compared to the other. 00:15:07
Other locales right? 00:15:10
Maybe there's a reason? 00:15:18
Chair Proctor Commissioner Fisher Michael, would you Lincoln County Sheriff will transition from. 00:15:20
Lincoln County was the fiduciary. 00:15:30
Initially in the drug task force. 00:15:32
It was housed here, everything was here, the budget was maintained here. 00:15:34
Due to staffing issues. 00:15:40
We had to reverse those roles and I had to pull some of my task force agents out of this. 00:15:42
Which made the. 00:15:48
Otero County now the fiduciary. They hold the budget. 00:15:50
And so we, in essence, reverse roles. 00:15:54
And so that's how we come to that. We have one full. 00:15:57
Narcotics Task Force agent. 00:16:02
And it is an overtime type situation. 00:16:06
So if you look back before we made this transition, you would have seen basically a reverse of what you're seeing now. 00:16:10
And I hope that makes sense though. 00:16:18
It does. 00:16:20
But how? How long? Is that agreement in place? Or is there any? 00:16:24
Any interest? My point here Sheriff, is I want to make sure you have. 00:16:28
All the resources you need, the price to fight crime here in this in this county. 00:16:33
And it looks like Otero. 00:16:38
Because of that arrangement is taking the lion's share of of that money. Maybe that's OK. 00:16:42
But. But I'd like to. 00:16:49
Review that point in the future and maybe you want to make a change and I may be able to appreciate that, Mister. 00:16:50
Mr. Fisher, we went from 4 task force agents or employees in that division here for one. 00:16:59
And so it's a distribution of funds and again they do control the lion's share of that. It is they are the fiduciary and I. 00:17:05
What do they have over there? They've got five or six agents all told, so I appreciate that. I I've, I've never felt anything but 00:17:12
support from this Commission in regards to my efforts to fight crime. We are doing OK at the moment. If I get my numbers back up, 00:17:18
there's an awful lot of elements involved in this. 00:17:23
And staffing something like that, but I don't want to ever get away from. 00:17:29
Fighting a war on drugs. 00:17:34
And so I hope it answers your question. We're not feeling short sighted by any stretch in this sense. And we feel confident that 00:17:36
if additional funds are needed from that main budget down there, we will receive that. It's just at the moment there's not enough, 00:17:41
it's we're using it based on what we need. Yes, Sir. Thank you, Sheriff. Appreciate that very much. I'll just know for the record 00:17:47
that. 00:17:53
I was a little confused too. If you look at Delta on the original. 00:18:00
Agenda. It says the County of Lee and the County of Lincoln. Obviously it's a tarot and Lincoln. 00:18:04
Thank you. So, Mr. Chairman, finally. 00:18:11
Let's go back on 70. I do appreciate getting the opportunity to sit in and listen to some of the other counties in regards to this 00:18:15
at one time and they do reach across county lines that work very good with one another. And and so I'm I'm glad that we are a part 00:18:20
of this because it is similar a growing issue that we're having within the. 00:18:26
The area that we so thanks again for working with this and Mr. Chairman. 00:18:32
I believe our Treasurer has a comment regarding the last. 00:18:38
Billy Joe Guevara, Finance Director. I just want to mention to the Commission, this is a reimbursement agreement. 00:18:43
And so this year we did budget for 4000, so next year would be the 5000 first 5000. 00:18:48
Chairman, Proctor Commissioners. So in our budget online page one of the finance book line 659, we do have a $10,000. 00:18:58
Line item, we have money sitting there, so as they go out and do overtime, we can pay them out of that line and then we get 00:19:09
reimbursed from the drug task force. 00:19:14
So we do have our funds set up and available for them. That's excellent. 00:19:19
If there's nothing else, Mr. Chairman, on on that issue. 00:19:26
We could go to. 00:19:30
Echo right E. 00:19:34
So this one is a little bit funny. Funny for me. 00:19:36
I don't. I don't have a problem with. 00:19:41
Chavis Oil Water Conservation district wanting to have increased their mill levy what I have a problem with. 00:19:45
Is the fact that. 00:19:52
This was authorized by the citizens. 00:19:54
Of that area in October 1984. 00:19:57
1984. 00:20:01
If you look underneath the second warehouse, it says since there was an opinion dated. 00:20:05
2007 by the Attorney General of New Mexico. It stated that in 1988 the districts did not limit. 00:20:11
The effectiveness of annual Miller to a specific number of years for districts that had mill levies prior to 1988. So what what 00:20:19
that's saying to you is that if you were in the unfortunate locale of a area that had a mill levy before 1988. 00:20:27
You would never have the ability. 00:20:35
To vote again on that mill levy. Does that sound good to you? It doesn't sound good to me. 00:20:38
So I'm a no on that. 00:20:44
And and that's my comment and that's the reason why because. 00:20:47
Mill levies are supposed to be reoccurring. 00:20:51
Request from the community. 00:20:56
To fund certain things and they have a period of time. 00:20:58
As you know, mill levies typically are never said no to by the citizens don't know why. 00:21:02
But that's just true. 00:21:09
But at least give the citizens an opportunity to vote for it. 00:21:10
This one, they're taking advantage. 00:21:15
Of a loop. I'll call it a loophole. 00:21:17
Which says that since it was before, it was passed before 1988. 00:21:20
They don't have to go to the citizens and ask for that elevator. 00:21:25
That just doesn't sound American to me. 00:21:29
Thank you, Mr. Chairman. 00:21:32
Regard to that, several areas of Lincoln County are considered in the Chavez Soil and Water Conservation District and our 00:21:34
representation. 00:21:37
For Lincoln County is actually the vice chairman. 00:21:42
And I personally believe there's a lot of good that comes from the Soil and Water Conservation districts applications. I think 00:21:46
it's something that I support wholeheartedly. 00:21:50
As far as the people that are utilizing it. 00:21:55
Grant once again, I do not want people in Albuquerque voting on what takes place in Lincoln County. And so therefore I think we 00:21:58
select people and put them in places on these boards to go ahead and represent the best interest of the county. And so I I will 00:22:02
simply say I can see your point. 00:22:07
At the same token, I still believe that Mister John Sisk is probably. 00:22:12
And well, first in regards to it and his support for that, I'm going to trust his ability to decipher through it myself, but 00:22:17
that's just my thing. 00:22:20
So I guess what we need to do here is. 00:22:25
If we need to put this before the Commission for an action on approval of 70. 00:22:28
You want to pull it aside and invoice on it? Or is there any other opposition to seven C&D? 00:22:36
For commissioners, OK, what about G? 00:22:43
2nd Quarterly. 00:22:47
I know it's kind of a. 00:22:52
Chairman, Proctor, Commissioner, Madam Treasurer, Sherry House in Lincoln County Treasurer. This is just letting you know that the 00:23:01
second quarter that we submitted was approved and by the Department of Finance administration and they have their comments in each 00:23:08
box to let you know how we're doing. 00:23:14
And I kind of like general fund revenues exceed expenditures by 21.02%. So that was a good one for me, but it's just letting you 00:23:22
know that they did approve it and for you guys to see it. 00:23:29
That's great. That's great. 00:23:37
OK. Any further questions, comments in regards 7G? 00:23:40
At this time we have item 7, CDE and G. 00:23:46
Mr. Chairman, since I'm the only one that disagrees with 7, EI think. 00:23:56
I would move that we approve the consent agenda with the exception of Seven East. 00:24:03
And put that up for an independent vote that the chair accepts that motion. It's been moved that we approve item 7. 00:24:09
CD and G. 00:24:18
Well, here a second. 00:24:21
2nd, we approve items 7. 00:24:24
CD and G. 00:24:28
On the consent agenda, roll call, Madam Clerk. 00:24:30
Aye, aye. 00:24:34
Yes. 00:24:38
Consent Agenda, Item 70 Approval of Java Slow Water Mill Levy. 00:24:41
Further discussion. 00:24:46
Roll call in regards to 7B. 00:24:49
Oh, I'm sorry. I'll entertain a motion to approve item 7. 00:24:52
I'll make the motion. 00:24:59
Regarding 780. 00:25:02
2nd. 00:25:05
We approved item 70. 00:25:08
We'll call Madam. 00:25:09
Nay. 00:25:12
No, Commissioner Pepper. Commissioner Kirk? No. 00:25:14
Yes. 00:25:20
What is the financial impact regarding the Canada? 00:25:37
Does this have an impact on them at this point And what that simply does is my understanding of this is the mill levy will we we 00:25:44
are not supporting it. 00:25:48
It will be. It will remain the same. 00:25:54
Of what it is currently. So the request to raise it to a full mill that has been defeated here is that the the net effect of of 00:25:56
our vote our our Commission, I'm sure Chavez County I mean it shows there already they already approved, I mean the board members 00:26:01
of the. 00:26:06
Solar water conservation already approved, so despite our position likelihood. 00:26:12
The shadows from the water district will get the money many. 00:26:18
The One MIL, or does this kill the One bill? 00:26:22
The hope would be that they take it to the voters so that the voters could have said. 00:26:25
On the November ballot, That's the point. 00:26:30
It's process. 00:26:34
So all right. 00:26:36
OK, we're going to item 8. 00:26:41
Item 8. 00:26:45
Approval of the budget adjustment. 00:26:46
In fiscal year 2324. 00:26:51
A Revolution, 2024-46. 00:26:54
Questions for comments, Commissioners. 00:27:06
I have one question in regards to this and I should have this, but I do not see it. The grant fund for Lincoln Volunteer Fire 00:27:17
Department Was that for the safety? 00:27:21
Is that right for you know? 00:27:28
Do you recall what the amount was in the garbage can? 00:27:36
Chairman Proctor Commissioners Andrew On, Emergency Services Director. 00:27:41
I don't have that in front of me. Can you tell me what? 00:27:45
Line number is or something like $12,595.50. 00:27:49
That sounds like it would be the Volunteer Fire Assistance Grant from the Mexico State Forestry. 00:27:55
Thanks for the clarity. Any further questions, comments, Commissioners? 00:28:05
We're focusing on a. 00:28:15
At this point, yes. 00:28:17
I didn't have a problem with that. 00:28:22
Make a motion, Mr. Chairman, that we approve. 00:28:25
The resolution 2024-46, but to the adjustment fiscal year 23 through 24. 00:28:29
2nd Judgment on Resolution 2024, Dash 46 Rule Call. 00:28:38
Aye. 00:28:50
So. 00:29:14
Here's the. 00:29:30
Adjustment here. 00:29:35
The only. 00:29:37
5,894,000 seven, 2812. 00:29:40
The beginning balance was 2 billion. 00:29:48
947 Three 6406. 00:29:51
And that's duplicated for the fiscal year? 00:29:54
For the budget, beginning of the budget, we still have. 00:29:56
They've added to it. 00:29:59
Did we get these majorities highlighted or not? 00:30:05
I mean, I just did that real quick. I believe it's item 77 to 78 from the budget recalculation. 00:30:08
I think we're going to discuss some more of that later. 00:30:18
So. 00:30:22
Mr. Chairman, I'm with you. I've got questions on. 00:30:25
On 78 the ARCA piece. 00:30:29
And I guess I don't fully understand the Excel spreadsheet that I see here. 00:30:34
Billy Joe, maybe you could help me a little bit when I look at. 00:30:42
The adjusted budget fund expenditures for 2324, I see an amount right 2 million. 00:30:48
317,000 et cetera. 00:30:53
And then the ending balance shows a zero. What helped me wade through that, please? 00:30:56
What I had sent you guys is our expense report and on the ARPA. 00:31:04
That has POS attached to it. Which peels are encumbered for five 5006 cent. 00:31:15
566,000 which go to Lincoln Mutual, Domestic Water, Statewide Drilling and Renegade. 00:31:21
And so you have a balance in that line of $1,000,440. 00:31:29
Left in the ARPA front and the LACTF. We have not expended anything in that fund. 00:31:35
But we have it, we have expense lines that are allocated just to spread out that money in those in those phone lines for the 00:31:41
LACTF, where do I not see that in the package so? 00:31:48
And I'm blaming myself, not you, OK. 00:31:57
I sent this right after the last Commission meeting, but it's in your expense report. 00:32:02
OK, so it's not really in the package. 00:32:08
No, but I believe HR sent that or put it in the packet. 00:32:12
Didn't you agree on it? 00:32:16
We have SP7. 00:32:22
And then if you Scroll down. 00:32:26
So rather than belabor it, you've got the numbers all way through this myself later. But I I do want for the record, what do we 00:32:35
have? 00:32:39
Leftover in in the Lac. 00:32:44
Sorry, lap. 00:32:48
Now Honeycomb Bird. 00:32:51
5.8. 00:32:57
Million 5.8 million more or less. 00:32:59
And we don't have anything. 00:33:03
Thank you, thank you and and so. 00:33:06
The ARPA deal, where are we on that please? 00:33:09
And without roughly 300 point 1000. 00:33:20
For the LA TCF. 00:33:33
He said 300,000. OK, thank you. 00:33:36
And just so the Commission knows, we have till December 31st of this year to encumber. 00:33:42
Anything in the ARPA fund. 00:33:48
Thank you. 00:33:53
Is that what the grant agreement said? 00:33:55
I think it would be helpful if all the departments. 00:34:31
Put their capital requests in the budget so that we're able to comprehensively allocate these funds. 00:34:45
And then? 00:34:53
If we have any ideas for projects. 00:34:56
Council, I just wanted to get an answer from Michaela. Michaela, you may not have heard my question, but is it your understanding 00:34:59
that the LATC up do not have a reversion and that they just go into the general fund? 00:35:06
OK. My question was, is it your understanding that the LATCF go directly into the general fund and that there is no ability to 00:35:20
revert back to the government if not spent by a date certain? 00:35:27
And it goes into the to the general one. And then I did talk to the address. If we don't send them, we can ask them anything. 00:35:35
Based on. 00:35:44
So what is the date for version? 00:35:46
I believe it's December 2025. 00:35:50
That could be the LATCF. 00:35:55
So that's that's not what I mean. 00:35:59
Those those, those are critical, Mr. Chairman of the State. 00:36:06
And it it just. 00:36:11
It really highlights the urgency. 00:36:13
That we have in making sure our budget. 00:36:18
Process incorporates these revenue. 00:36:24
Dreams and there's been several of the art of funding that's been committed talked about here as far as the domestic paragraph. 00:36:27
Where else is it right here? 00:36:39
Maybe we can have a workshop. 00:36:49
Or talk about it during the budget discussion on this. But other than that, do you need a motion? 00:36:52
I believe so, yes. I will entertain a motion to. 00:36:57
18 second. 00:37:03
AB we'll call Madam Clerk. 00:37:12
Hi, hi. 00:37:16
Yes, yes. 00:37:20
Mr. Chairman, if I could act to Commissioner Sanders, Commissioner. 00:37:24
At some point we're going to have to get some sort of a sheet that shows us. 00:37:29
What's in the bank? What's the coverage against it? And when it runs out as part of our planning process, not just it's just once 00:37:35
a year as part of the budget, I think that's what Commissioner was given. 00:37:41
7C Review discussions of fiscal year budget preparation schedule. 00:37:52
This time, there's a schedule here for submitting. 00:37:57
The internal staff, April 2nd through the 4th, I think we're. 00:38:01
April 2nd will be the general fund senior centers detention planning. 00:38:06
And that will be on April 2nd from 10:00 to 3:00. 00:38:11
April 3rd will be the road department. 00:38:18
County assessor, County treasurer, county clerk. 00:38:21
And April the 4th will be. 00:38:26
Percy Operations required departments. 00:38:32
And this schedule has been submitted. I'm sure there'll probably be some departments that will find conflicts with this, or I'm 00:38:36
not sure if you. 00:38:41
Solidified. 00:38:46
These times to be accurate. 00:38:49
Mr. Chairman, it also appears we have hit a quorum for those internal staff preparation meetings, so can we advertise them as a 00:38:56
workshop? 00:38:59
I guess, can we get that? I couldn't hear you. Can we advertise the internal staff preparation meetings as a workshop, since we 00:39:06
have hit a quorum to provide the ability for us to weigh in on these budgets? Commissioner, if there's three commissioners there, 00:39:11
you're going to have to publish it as a meeting. 00:39:17
So she'll do that. 00:39:25
And with that being said, once again, we are not to act on behalf of that, is it not being. 00:39:28
Chairman if if there's three commissioners there, you're going to have to advertise it. 00:39:33
And it can be still be a workshop, no actions taken. 00:39:38
That way the clerk doesn't have to take minutes. 00:39:42
But if there's only two commissioners, then you don't have to advertise. However, if there are ideas that the commissioners would 00:39:45
like to share, there would be discussion. 00:39:51
Then they would. If there's three, I'm gonna have to. 00:39:57
If we could do like it's gonna happen, I think Mr. Chairman agrees. Workshops. 00:40:01
Properly. 00:40:06
Published by Brianna. Thank you. 00:40:08
That's a done deal. 00:40:12
All right in regard to. 00:40:15
With that change that the. 00:40:18
Line 1 is advertised as a Commission workshop. 00:40:21
Did I hear a second? Second, the property mover? Second, we approve item 8C as preparation for the fiscal year 2425 as a workshop. 00:40:29
We'll call Madam. 00:40:40
Hi. 00:40:42
Discussion of direction regarding 5000 purchase limit for the Volunteer Fire Department. 00:40:48
Yes, ma'am. 00:40:56
Just a clarification. 00:40:58
For the workshops, are we doing India Zoom as well or just in person? 00:41:01
Yes, is it. If it gets a quorum together, I believe it is. The public's entitled just listen anyway. Well, that would be the whole 00:41:10
intent to get public input on these large budgets that each department is. 00:41:16
Afforded. 00:41:23
Yeah, that's fine. So I want the public available. I just talking about the Zoom. 00:41:27
Yes, all right. 00:41:32
8D Discussion direction regarding the 5000 purchase limit for the Volunteer Fire departments. 00:41:37
Mr. Chairman, I believe this is something of a follow on to the emergency allocation that we approved last month. 00:41:45
And it's possible that there was a suggestion. 00:41:55
From I believe. 00:42:00
Jake Canavan Jake Iron, Chief of Lincoln. 00:42:02
Who wanted us to move towards the state rules in terms of? 00:42:07
Authorized and Purchase Orders. 00:42:12
And I don't want to step on his presentation. 00:42:14
But that's how we got to this. 00:42:17
So this is up for discussion to see if we can move towards the state rules, or whether that's even necessary. 00:42:19
And I think everyone's here to. 00:42:24
State law. As far as requirements of state law, what is it? Well, as I'm reading it, and. 00:42:26
Probably better off to what Aaron explained it because I read it is. 00:42:33
There's strategic requirements, but the dollar amounts are much different if you don't have some kind of restrictions if they go 00:42:38
into the state. 00:42:41
Services Director. 00:42:52
So what Chief Canavan thought and suggestions was to move the Volunteer Fire departments to the purchasing rules that the state 00:42:53
has set forth and get us away from the. 00:42:59
Current purchasing rules that they're under. 00:43:06
So they would still. 00:43:09
Have to procure through the county still be all of the. 00:43:13
Checks and balances are going through one the OES office 2 procurement office and then of course check by Finance and Treasurers 00:43:17
Office after that. But that was his suggestion with the state rules, not the $5000 limit Mr. Chairman Ken there and give us. 00:43:26
A brief overview with that if those increases are. 00:43:35
$10,000 and before having the required free quote. 00:43:40
And in my opinion, it is a very poorly written purchasing policy that hamstrings their ability to operate their departments, and 00:44:24
it needs to comprehensively be. 00:44:30
Fixed to come up with What's the bare minimum for New Mexico procurement? 00:44:37
Council Chairman Proctor. Remember the Commission? 00:44:43
Lincoln County has a procurement policy, its Resolution 2023, Dash 08. 00:44:47
And I believe it's current with state law. 00:44:54
And I guess I would just have a slightly different opinion as to whether or not you want individual fire departments doing 00:44:58
procurement for the county. 00:45:02
It's a it's a complicated process and you got to follow the law. 00:45:07
And frankly, I don't know Tony's available or wants to jump in here, but I had a concern. 00:45:11
About individual fire departments procuring on behalf of the county with public money, and I don't know how we're going to ensure 00:45:19
that they're following a policy that law, whether it's state or county. 00:45:25
Yeah, I don't know that you can deviate from what the commission's already approved as a purchasing policy. 00:45:31
Because the fire departments don't want it comply with it. 00:45:37
He changed the policy, but you still have to comply with the state law. 00:45:41
Mr. Chairman, I understand correctly. 00:45:46
It's not going to remove the ability of the Commission to have oversight. 00:45:50
I think it simply allows the process to be initiated along with target, but I think it still has to go through procurement, so. 00:45:56
Letting the Volunteer Fire Department simply brought order large amounts of equipment on their own, necessarily. 00:46:09
Though I think Mr. Gray, one can tell us. 00:46:15
That in the past. 00:46:19
Much larger. 00:46:20
Could be secured by Volunteer Fire departments, and that's been severely restricted. 00:46:22
Kernel, so it's as much process as it is. 00:46:27
Changing the policy. 00:46:32
Maybe this is something we need to get involved in and figure out how this is really impacting the fire department, so I wanted 00:46:34
this on here to discuss it. It's a concern. 00:46:39
Interfering when we almost lost a voter to buy $20,000 worth of safety equipment? Or would it cost us 5% more because of the very 00:46:45
cumbersome process? 00:46:50
What we're trying to do is stream on. 00:46:54
I think that was the point of the exercise. I don't know that we have sufficient information to get there. And the council, I 00:46:56
don't know the stuff on your lines. Please proceed. That's my understanding. It's just. 00:47:02
In looking at the policy in section 2.9. 00:47:07
If it's 2500 or less, the purchaser purchases shall be made the best available price. 00:47:10
And it sets out the statute 2500 to $20,000. 00:47:16
You go with the best accountable price after three bona fide written or telephone closed OK at 20,000 to $60,000. 00:47:21
And there's some exceptions, but all all purchases exceeding 20,000 shall be appropriately initiated, process and executed through 00:47:32
the purchasing agent. 00:47:36
And require either 3 bona fide written quotes under the federal state purchasing contract 60,000 above. 00:47:42
Require a form of bids. That's state law. I mean, there is no simpler process. So the question then becomes why do the $20,000 00:47:50
purchase get hung up and have to come to board of Commission? And if I'm hearing you correctly, there's a process in place that 00:47:56
could have been. 00:48:01
Approved as part of the purchasing or the procurement process. As it relates to fire departments, Mr. they have budgets, but what 00:48:07
how that budget is spent is based on this Commission. If it's budgeted to spend 20,000 for equipment then you get the three bids 00:48:15
and you're good to go. It's approved by the Commission, but I don't believe our departments have the ability to just go out and 00:48:23
spend the money that's in their line item without Commission approval. We we we've conflated. 00:48:30
This issue I believe, Mr. Chairman. 00:48:39
The issue, as I understand it, really is not going. 00:48:41
They There's an unwritten. 00:48:48
And Eric, Stephan, if you can, if you have some special knowledge on this, but I think there was this thought that. 00:48:51
Anything. 00:49:00
Up to whatever it was 5000 thousand dollars required Commission approval. I I don't I I think it's obvious to me anyway that that 00:49:03
there's some disagreement and confusion with what is the issue. 00:49:10
My understanding was that they at these lower, lower amounts. 00:49:19
That they'd have to get multiple bids. You know, bunker gear for one firefighter is what, about $1000? Something like that, I 00:49:23
mean. 00:49:28
So so I'm I'm, I'm, I'm even. Awesome right? So so the problem is they they they have to get multiple quotes for some of these 00:49:34
items. 00:49:39
And they can't get these multiple quotes. It's very time consuming so I would think that I would like to get. 00:49:45
The firefighter chiefs involved in this discussion, and we come up, make sure there's clarity as to what really the county's 00:49:52
position is. We want to follow state law, period. But if we have something encumbering them above and beyond state law, we need to 00:49:59
understand why we're doing that and if it's. 00:50:05
Justify once again, I believe, as far as my liability wise in the county here as far as the resolution 2023-08. 00:50:12
We are doing that simply to follow the state law as it's written and what we should be following at this point. And I think it's 00:50:19
there for a reason and I think that's a great idea here to plan. 00:50:24
To really follow this. 00:50:29
So. 00:50:33
Commissioner Fricker is right. They were kind of led to believe that anything $5000 or more had to be dropped before the 4th for 00:50:35
approval before they can purchase it. And where did they get that misinformation? I'm not sure where that came from. Originally. 00:50:41
We ordered from several different people and it just kind of made its way to us. I'm not sure where that actually started. 00:50:47
Mr. Chair, it sounds like we just need to have a whole training process on procurement. 00:50:54
And then what she's kind of been kind of hope was, was to raise the procurement limit before they had to go out and get three 00:51:00
quotes. So what he was looking at was the current $2500 limit. 00:51:06
And he was one he had founded somewhere in the state procurement. I guess it was supposed to be $10,000, according to state law. 00:51:13
And that was what he was hoping for was being able to expend $10,000 on a single floor. 00:51:21
Thank you. 00:51:29
Yes, I'd like to speak on it, Tony. 00:51:32
Lincoln County Procurement Officer I just got in from vacation last night. A little Rd. weary. I apologize. 00:51:36
I would like to say something on that 5000 that has never been in the purchasing policy. 00:51:43
I got blindsided by that because someone made a comment that it had to come to the county commissioners. It does not. I do not 00:51:49
have anything in writing. It's not in our policy. I was told the new board wanted that, but it is not in our policy. If it needs 00:51:57
to be in our policy, I need to know that in writing and I need to rewrite our policy. The only time it needed to be done is over 00:52:04
$60,000 when we're going out for formal bid. We have state price agreements. We do have some new rules from state. 00:52:11
From the state on that that I'll be adhering to. 00:52:19
But we can go out for quotes. 00:52:22
We can actually use, excuse me, we've approved through the board we can use. 00:52:27
Coops, we can use New Mexico State price agreements. Those lessen the load on the departments having to go out and get quotes 00:52:31
because they can use those avenues without seeking multiple quotes. And yes it is very hard. I have I requested from IRA and it 00:52:39
was on the floor to raise the amount of money to seek. 00:52:47
A quote and I wanted that raised to instead of the $2500 the 5000. 00:52:56
That's what I was trying to get because vendors are saying you know it's not worth my time to write your quote and give to someone 00:53:03
else. 00:53:06
So and then you know, Chief going out to the state, he should have sought or he should have called me in hindsight or called Aaron 00:53:10
which they would call me. And I could have saved him going and maybe getting false information on the state website. Because the 00:53:16
state is the state and they have their own policies and we have to follow guidelines, but we can write our own policy as long as 00:53:22
they meet certain restrictions. 00:53:28
So if we, if you can all either agree to. 00:53:34
Wave this. 00:53:38
Everything has to come before you because that does slow down making purchases. 00:53:40
When we have to go for 5000 or above. 00:53:45
Or 5000 it comes to. 00:53:49
Your approval and just go back to what is? 00:53:51
On the book, as far as 60,000 above, which is a formal bid, we need to get your approval on a formal bid. 00:53:54
Going out for an RFP, Going out for an IFB or maybe you as in a CES contract. Anything over 60? 00:54:02
So Mr. Chairman, if I may ask our Purchasing Officer, so are you saying? 00:54:09
Are you saying that we would not need bids below that if we use? 00:54:15
Those two avenues to co-ops you in to indicate the coops just like one of the that fire equipment was through Casco I believe. 00:54:20
And Casco is already through. Like Naspo, it's a type of a buying Ave. 00:54:28
And that helps because sometimes a lot of these got these other companies don't have everything and usually the ones that have a a 00:54:34
yes, yes, it is legal with the state of New Mexico, every other county does it. And we also put it in our purchasing policy when 00:54:41
Ira and I redid the purchase and then there was another there was. 00:54:48
Another Ave. that didn't require that as well. Yes, when you go through New Mexico State price agreement now we have to report it. 00:54:55
I have to start reporting that quarterly that's new effective April so. 00:55:01
So it sounds like we're chasing our chaos here. It's a done deal, yeah. The purchasing. The only problem is, is. 00:55:08
Our folks don't know. 00:55:17
Well, someone changed it. They knew. And somewhere, some, somehow, they were told, and I was not told, that we changed it. Well, 00:55:19
it just sounds like misinformation. 00:55:24
OK. 00:55:32
OK, so so I'll snooze the information out. 00:55:34
To our firefighters. 00:55:37
Chiefs right and errors and and and say hey this is this is an easy sneezy thing to do and unless it's $60,000 it's. 00:55:38
Stick to our policy. You have a policy. 00:55:48
Actually, Mr. Chairman, Commissioners, you need to revise your policy. I don't like you having a policy and then you're not 00:55:52
following it. So I would recommend we put the procurement policy back on the agenda and if Tony can provide some. 00:55:59
Comments as to what she would like to have revised in this section 2.9. Competitive Purchases. 00:56:08
As long as we comply with state law. 00:56:14
Well, that you can move it. That was just revised in August. So if there's no change. 00:56:17
To this the board approving $5000 if that is false news. 00:56:24
We don't really need to revise it. It matches. It's all good. 00:56:29
And the this rule that I'm having to follow now reporting quarterly would not affect anyone other than the purchasing agent. But 00:56:33
what about the process here where it says from 2500 to $20,000 purchases shall be made with the best needs to be revised. Would 00:56:39
you like to change that to 5000? 00:56:45
May not be the answer. 00:56:52
But give with with counsel, yes, yes, Sir. 00:56:56
Because there is confusion. Because there is a problem. 00:57:02
And I think we need to address it formally. 00:57:06
And we need to make sure that our policy, this Commission unfortunately state law that will go beyond it, is neither more 00:57:09
restrictive. 00:57:14
More or less restricted, but I think we're going to have to have counsel look at this. 00:57:18
And get those two across those two policies In Sync and then we can come back here with maybe some sort of written report so we 00:57:24
understand what's going on and then we can turn to our fire department and say these are the rules. 00:57:30
State and counties rules. 00:57:38
Mesh and here's what you can do. And I think you get to that, Mr. Chairman Grant violent agreement. 00:57:40
So here we have resolution 2023-08. We're going to bring this back for consideration of action at a later date. How's that sound? 00:57:48
Thank you Sir. 11 comment I'd like to make. If you read the policy, purchasing is supposed to start with the purchasing agent and 00:57:54
very rarely does anyone ever call me. They go do their own thing. 00:58:00
And it's in the policy, even in the state, what defines A purchasing agent is responsible for the purchases within the county. 00:58:06
So if we can, if people can adhere to that, that will alleviate a lot of problems and this communication. Thank you. 00:58:13
I think. 00:58:22
If I'm putting you on the spot, then simply decline the answer, but. 00:58:31
My understanding is that you submitted A complaint regarding. 00:58:35
Pursuant to our Code of Conduct. 00:58:38
Hold on, this is not well. He's here. 00:58:41
It's not on the agenda. 00:58:45
I'm not. I'm not sure how something like that ever makes it to the agenda. 00:58:50
But if I need to put it on the agenda, then I'll be happy to put it on the next agenda. 00:58:57
And we'll be able to tell, but this code of conduct is going to have to be. 00:59:02
Followed and people can't try and talk to other people. 00:59:06
Proceed. 00:59:10
So the Super request. 00:59:12
On the next agenda, very good, thank you. Try to get through 70 before public comment. I don't know if we can do this, but 00:59:16
approval of pay hazard mitigation plan invoice from the village of Ruidoso. 00:59:20
An amount of 4007? Yeah, $4750. 00:59:26
What line item do we pay this out of? 00:59:31
Is it not budgeted in OES department? 00:59:34
It's been ongoing for a couple of years, hasn't it? 00:59:41
Emergency Services Director So this has been going on since 2020. 00:59:47
Talking with previous emergency managers. 00:59:53
This has never come out of the budget and has never been budgeted, and OES has always been a general fund cost, according to them. 00:59:56
And when it was approved in 2020, it was not designated where it needed to come from and I think that's the big question now 01:00:05
which? 01:00:09
Does General fund not fund that department? They're fully grant funded. 01:00:15
It is through General Bond, so you all just didn't plan for it over the last four years? 01:00:20
You can take it out of professional services. 01:00:27
That would probably. 01:00:30
I'm sorry, we're going to have to stop this at this time. We're going to close the regular meeting and move on to public comment. 01:00:35
And time is 9:30 at this time. 01:00:39
We'll start off with the county officials for the discussion, the right to be taken at this time we will be starting around with 01:00:46
our elected officials. At this time we can start with Mr. Sheriff. We'll start with you. 01:00:52
Thank you, Chiropractor Commission. Michael Woody, Lincoln County Chair. 01:01:03
I will briefly share with you. 01:01:09
Your time sentiments in regards to Officer Justin Harris brutal murder over the weekend, we are. 01:01:13
A state in mourning and we will get through this and we'll carry on. 01:01:18
Godspeed and God, love and forever people. 01:01:22
He and his family. So that being said, I'll share with you some statistics generated by my office. 01:01:25
Since we met last last 30 days or so, we investigated 8 accidents. 01:01:33
Affected 15 arrests. Answer 276 calls for service. Issued 6 citations. 01:01:40
Served 142 civil papers in honor. 56 Freedom of Information Act requests. I stand for question. 01:01:46
Questions. Thank you, Mr. Sheriff, Madam Treasure. 01:01:53
Commissioner, partners, Commissioners. 01:02:02
Chair Proctor, Commissioner. Sorry, I'm Sherry Huddleston, Lincoln County Treasurer. I just need to let you guys know that we sent 01:02:05
out our second-half reminders on our property tax bills. And our proof was correct that we signed and sent in to the printing 01:02:13
company, but what they sent out was incorrect and the year was wrong on the second-half property taxes. So I got ahold of them 01:02:21
yesterday. They are correcting them. They're going to resend them at their cost because it was the printing company's mistake. 01:02:29
And they'll go out today and there was 9900 of them second-half reminder cards for property taxes and the printing company did 01:02:37
apologize. It's never happened before. We, you know we've dealt with them for. 01:02:45
20 years, so just to let the public know that they will be getting a corrected second-half noticed reminder card. 01:02:52
Mr. Gentleman inquire exactly what I just got one What's the change going to be? How quickly do I have to get back? It's just. 01:03:03
Chairman Fisher, it's just on the back of the card. The year is incorrect. It should say 2023 and the date due is April the 10th, 01:03:15
2024 delinquent after May 10th, 2024. Yes, the amounts are correct on the front. Thank you. 01:03:23
Mr. Wilfer Hill. 01:03:33
Good morning, Ted Proctor, commissioners, Walter Hill, Lincoln County Assessor. I'm going to, I'm going to be Speaking of our 01:03:38
notice of valuations which notifies property owners of their values. So when I'm referring to. 01:03:44
Like our you're in, that's not the fiscal budget you're in, but for the assessor's office, office, the mailing of the notice of 01:03:51
value marks the finalized version of the 2024 value. So that's our year then we finally got it in place, so. 01:03:59
I typed this out, so I try to mix right. I didn't miss anything. 01:04:07
So I'll read it out to you and then if you have questions please let me know. 01:04:12
First and foremost, I want to thank all my staff and their hard work and dedication to the county. We face many difficult times 01:04:17
with our heavy workload during the year in our office and I am proud of the quality work you have done. 01:04:23
As we speak, the property tax division is working with me and my staff on the statutory required annual accessories evaluation. 01:04:30
This is basically an audit of all assessors records to make sure we are doing our jobs correctly. 01:04:39
They also tracked the county's growth in value from year to year. 01:04:45
Property Tax Division requires the assessor provide a copy of the to the County Commission. This report will be. 01:04:49
On the April 2024 agenda and will be presented at the Commission meeting, so I'll make sure to put that on the agenda. 01:04:58
As for the notice of value, that's why I wanted to do this. Try to make sure I cover everything. 01:05:05
The Lincoln County Assessors Office has pulled the 2024 Notice of Values and sent them off to print. The mailing of the Notice of 01:05:12
Values is a statutory requirement and requires the assessor to mail the notices to all property owners. 01:05:19
The notice of values will be mailed. 01:05:27
With last year's values, please, if anything, make sure that your address is correct, otherwise you will not receive important 01:05:30
documents pertaining to your property and the Treasurer knows as well as I do. 01:05:37
We get 6-8 hundred, a thousand of these back every year. People have the wrong addresses, so. 01:05:44
I urge the taxpayers at least make sure. 01:05:52
Get your address is correct. 01:05:55
I also encourage all property owners to report any new construction that is not accounted for or to contact us if any buildings 01:05:57
have been demolished or damaged by fire. 01:06:03
Statute allows 30 days for a property owner to protest their values. All protests must be received within the 30 day time frame. 01:06:09
The final day to protest is May 1st, 2024. 01:06:17
Any protests not received in person or postmarked by May 1st, by law, cannot be accepted. 01:06:21
I would also like to set the record straight. 01:06:29
The county assistant and staff are public servants. We are great. We take great pride in working with the property owners in 01:06:33
Lincoln County. My staff and I work hard to ensure that property owners are treated fairly. The assumption that a lot of people 01:06:38
have is that we are out to get them. This is simply not true. 01:06:44
Each year we are mandated to do a reappraisal in which we go out and cite and strict site inspect properties. 01:06:51
This is to assure the taxpayers we are valuing their property fairly incorrectly. What most taxpayers don't realize is that we 01:06:59
also. 01:07:03
Are looking for omitted property. 01:07:08
Year after year for my 30 years, our appraisers find homes, manufactured homes and outbuildings that are not. 01:07:11
Being valued and taxed. 01:07:19
This simply is not fair to all taxpayers who are paying their fair share. 01:07:22
That is one of the main reasons for the field check to make sure that all improvements are being assessed. 01:07:26
Assessor's office. 01:07:32
Is there for each and every taxpayer that has concerns and dignity. 01:07:33
We will gladly work with any property owner to review their values. I encourage all taxpayers to review their notice of value. 01:07:38
Should they have any questions at all, please call or e-mail us. In closing, there are many exemptions that property owners may be 01:07:45
eligible for. We have that information and forms on the Lincoln County website under the Assessors site. It may also come by our 01:07:51
office. Give us a call or e-mail us if you have questions. 01:07:58
One thing to know is the state. 01:08:06
Mandated all assessors. 01:08:10
Have a uniform notice of value this year. It's the first time it's ever happened so taxpayers. 01:08:12
We'll probably be seeing a different version than what they've seen in the past, but we had to comply with the state. 01:08:19
One added feature that we really liked is there's going to be a QR code. 01:08:27
On these notice of values so. 01:08:31
If any taxpayer wants to do anything pertaining to our office, they can scan that code and it'll send them straight to our office. 01:08:33
Other than that, I stand for questions. 01:08:38
I wonder. 01:08:44
Echo our assessors of painting first. 01:08:48
You're absolutely correct, this Commission. 01:08:51
And the state man, I remember the discussion. 01:08:54
We want you to go out there. How's your five year plan coming? How are these reevaluations coming? 01:08:58
We pushed you to get those done to the extent that it causes angst in the community should not all be centered on you. 01:09:04
We burst him because it's necessary that we understand what our current documents are. So I understand that you're taking the 01:09:12
Flack. 01:09:15
But I think the community needs to know. 01:09:19
Distant Commission. 01:09:22
That wants that done and has pushed you to get that done and I want to add one more thing. 01:09:24
Your note that you would. 01:09:29
Take it up with any taxpayer who had a concern. 01:09:31
Had a recent situation where. 01:09:34
The constituent of mine had a. 01:09:37
Your office couldn't have been more gracious. Immediately took a look at it. 01:09:39
And took the corrective action. So two points. One, we're pushing you to do these reevaluations are absolutely necessary. You 01:09:44
shouldn't be taking all the heat for. 01:09:48
And when you say taxpayers? 01:09:53
Complaints and concerns are welcome. My experience is that's exactly how you treat them and I thank you for that. Thank you 01:09:55
Commissioner Pepper, it brings to mind, I just want to tell you all one thing really. 01:10:01
Blow your mind. But in 1993 we were checking ranches in Corona and I was parked under shade tree for lunch and just looking around 01:10:06
and we're checking all the ranch buildings and I saw this humongous. 01:10:13
8 foot fence. 01:10:20
And the big house behind them, like, what in the world is that? So I looked all through my stuff. I said we don't have it. 01:10:21
And there was number road to it. So I walked over there and we didn't have it. So I. 01:10:27
I jumped the fence and I'd gotten married and I measured the building and. 01:10:33
Has turned out a million and a half dollars property. 01:10:37
And so we sent out the notice of value. 01:10:40
And we'll get this call from this rancher. And he was really upset and he says that house has been there 10 years. What makes you 01:10:43
think I should pay taxes now? And I'm like, my God, this guy's out of the house, out there 15 years, million and dollars. And we 01:10:49
never had it. They built it. They flew the materials in. They it just, you know, people put stuff out there and and they don't 01:10:54
report it. So we, you know, it should let rest assured on the taxpayers that. 01:11:00
That is part of the reason for site evaluations is everybody needs to be painted for sure. 01:11:07
Madam Clerk. 01:11:16
Have candidates sign up. They last Tuesday in our office we had about 13 candidates who signed up across county and state level 01:11:20
offices. 01:11:25
We are qualifying and disqualifying. Today is the deadline to get that done. 01:11:31
And today is also the write in candidate following day and so we're working on that as well if anybody. 01:11:37
Is the offices that are acceptable for write insurance comes into file that'll be done in the office today as well and then and 01:11:45
then candidates will have their notification out today whether they qualify or disqualified and that will also be on the website. 01:11:51
So if anybody in the public hospital kind of take a look at that, that should be updated by this afternoon. 01:11:57
Question, Mr. Chairman, yes. 01:12:06
Thank you for the remarkable job you doing that regard. My question is, are the scanners still in place in other words? 01:12:09
The people who want to run. 01:12:14
For election in this county. 01:12:17
Have to submit themselves. 01:12:19
To a scanner to get to the point where they can sign up for the office. 01:12:21
Thank you. 01:12:27
Actually, I do have one more thing. I apologize. 01:12:29
It's been three months now and I have not gotten to it. I wanted to introduce new people in the office. 01:12:31
So my chief deputy left at the end of December, and so I have. 01:12:38
Christian Well, let me start with Faith. Samora was my elections clerk and I moved her into my chief deputy position. And then 01:12:44
Kristen Ottawa has become my new Bureau of Elections. So we're currently hiring for our historical records position again. 01:12:51
And so we'll have that one filled hopefully soon. But I just wanted to let everybody know that we could have a couple changes in 01:12:59
the office. Everything's been going smooth. I'm really hoping to get that last position filled. 01:13:04
All right, Commissioner. 01:13:12
Thank you, Mr. Chairman. I'll be brief, very busy. 01:13:14
Last 30 days after the last meeting that we had, I would say that. 01:13:17
I did go to a a. 01:13:23
George Mendoza. The third Funeral. 01:13:25
At and was held at the at the fairgrounds. And you were there too, Sir. 01:13:29
This is a guy that was pretty young, about 55. 01:13:34
Well known and beloved livestock inspector for this area. 01:13:39
His family's been around forever. I'm particularly friends with his father. 01:13:44
It was a touching ceremony, bottom line is for the community. 01:13:48
That that fairgrounds really serves purposes beyond the rodeo and the fair that we have. It's a great community asset and so I 01:13:53
appreciate the support that we've gotten from the Commission and others to keep that going. 01:13:59
Next I would like to talk a little bit. 01:14:07
And allotment owners. 01:14:09
Association meeting that was held in May Hill actually last week. 01:14:12
And wow these. These ranchers been there for generations. Most of them. 01:14:18
They own some private property and then they own what's called an allotment. 01:14:24
These are not permittees or BLM lands, they actually own the grazing rights. 01:14:29
And kind of a surface part, the water that's also on on those areas. 01:14:36
To to perform and do their job as producers, livestock producers. 01:14:42
For us, right? For our economy, what we put in our stomachs. 01:14:48
And they also, in that practice, they also serve a purpose in keeping our forests. 01:14:52
Healthy, right? And they're under a withering attack. 01:14:59
From all sides. 01:15:04
And it's really tough and that they're working and fighting hard and I ask that you keep them in your prayers. 01:15:07
And understand that these are private property rights. 01:15:13
You can buy and sell these allotments. 01:15:18
They're owned by them. 01:15:20
And there are forces in our government that continue to try to take them. 01:15:22
Away. 01:15:26
One other thing I would say is that there was a very interesting. 01:15:28
Presentation given by Cynthia Black. Many of you know her. She is a very accomplished geophysicist and geologist. 01:15:33
Worked in the field for most of her professional or all of her professional life. She gave a a presentation at ENMUR. 01:15:44
About the geology. 01:15:52
Essentially up eastern Lincoln County, not so much the Tula Rosa Basin, but more of the Upper Hondo. 01:15:56
And the object of the exercise was to try to explain how precarious and difficult it is. 01:16:02
To understand. 01:16:09
The water budgets that we're all suffering from one way or another. 01:16:11
So that. 01:16:18
A drive by some of us. 01:16:20
To get, if you recall, Mr. Chairman. 01:16:23
Sterling Spencer came in with a with a very compelling letter asking us to support a study for the Upper Tumorosa water basin. We 01:16:27
supported that. What I'm telling you now is that we need the same sort of thing for Upper Honda. 01:16:35
And there is a professor at NMSU. Professor. 01:16:44
Uh, Farland. 01:16:48
Who was well renowned in that field? 01:16:50
And we've had one meeting with him. He's interested in our issues here. 01:16:53
About water budgets and how much water we really can use throughout this part of our watershed and we've got another meeting on 01:16:58
the 27th and that's about it. Thank you. 01:17:04
Commissioner Serna. 01:17:12
I'll just keep my comments concise. I know we have a long agenda to cover, but just thinking about what the clerk mentioned with 01:17:14
her. 01:17:17
Staff reassignments. I think it'd be a nice practice if we had new hires come to the Commission meeting to be introduced, maybe 01:17:22
during public comment time, so it was scheduled, but it'd be nice to be able to put a face with the name and for them to also have 01:17:27
the ability to. 01:17:32
I was planning to do that today, but we're short staffed. Yeah, it'll be nice to just have it as like, best practice. 01:17:37
Organizationally. 01:17:44
That's all I thought. 01:17:48
Thank you, Mr. 01:17:49
This past month has been primarily. 01:17:53
Trying to gather letters. 01:17:57
And preparing resolutions in support of various projects to benefit the. 01:17:59
Focusing fire and water for Maryland. 01:18:05
I didn't want to. 01:18:09
I'm still here. I wanted to acknowledge the fact that this Commission. 01:18:11
In its wisdom, sent Aaron. 01:18:15
And Jake Canavan. 01:18:18
Back to Washington DC. 01:18:21
To make a presentation. 01:18:23
Because we are seeking money for a training facility every. 01:18:25
Headquarters. 01:18:29
Command center. 01:18:31
I'm told by our. 01:18:34
Lobbyists with that presentation went exceptionally well. 01:18:36
The senator and Congresswoman are studying that, seeking additional information and we are currently in the process of. 01:18:43
Providing that additional information. 01:18:51
So what this Commission? 01:18:53
Improving the resolution. 01:18:56
And authorizing, they're going back east. 01:18:57
Thus far, has had a positive impact. 01:19:00
And I want to thank the Commission, but I want to particularly give a shout out. 01:19:02
To our OES. 01:19:06
And Jake? 01:19:09
The chief of the fire department in Lincoln. 01:19:11
For making that trip on short notice, and particularly Mr. Canavan, who? 01:19:16
Had to walk away from. 01:19:22
Two days of work. I believe two full days of work gave that up. 01:19:24
To make the presentation on our behalf. 01:19:27
And so I thought both of those gentlemen should have a shout out, but again, thank you for the Commission for sending. 01:19:30
The other amount of my time has been spent. 01:19:36
Trying to figure out what to do with what appears to me to be tremendous overreach by the courts. 01:19:40
The fact that everyone of my constituents being forced to submit to a scanner in order to do business with the scanner, I think 01:19:46
it's outrageous. That's my personal account. 01:19:50
My understanding. 01:19:57
The county employees, including elected officials. 01:19:59
With treasure. 01:20:04
Our court. 01:20:06
Are being phoned through the scanners. 01:20:09
An absolute aggregation of the. 01:20:13
And I don't believe the order issue. 01:20:16
Requires that. 01:20:20
But. 01:20:22
No adjustments. 01:20:24
I understand this coming up later. 01:20:28
But I've spent some time looking at the courthouse, talking to people involved. 01:20:30
It's a difficult situation, but I want to make one thing clear. 01:20:35
Ultimately, this courthouse is our responsibility, this court complex. 01:20:40
It's the Commission's responsibility. 01:20:44
We weren't consulted. We didn't have anybody to say. 01:20:47
And finally get to the table and get this fixed. 01:20:50
Because the current process. 01:20:54
Has no consideration. 01:20:58
For our employees. 01:21:00
No consideration. 01:21:02
For our constituents. 01:21:04
Anybody else who wants to come here to do business? 01:21:06
Has to give up, not just his. 01:21:11
Second Amendment rights. 01:21:14
But now his Fourth Amendment rights. 01:21:15
That is wrong. There's a better way to deal with this. 01:21:18
It's coming up later and we need to discuss this seriously. 01:21:22
About how to protect our employees. 01:21:26
Protect their rights. 01:21:28
And keep them safe. 01:21:30
Those are not two separate issues. 01:21:32
They can be combined. We can keep them safe. 01:21:35
And honor their 4th Amendment rights and not treat them. 01:21:38
Like potential Kremlin's. 01:21:42
So I'm looking forward to the discussion. 01:21:45
That's all I have, Mr. Trump. 01:21:48
I'll be pretty brief. 01:21:52
Asked a month ago. 01:21:54
For some information. 01:21:58
For audio and video for this Chamber. 01:22:01
Now we want to. 01:22:04
And I ask for. 01:22:06
Some bids, ideas, direction and balance through the cost. 01:22:08
I didn't. 01:22:13
This chamber is a joke. 01:22:17
For the people that want to witness what goes on in this room. 01:22:19
And it should have been corrected and it should have been I asked for it. 01:22:25
We all agreed on it didn't happen. 01:22:30
That's my first complaint. 01:22:33
My second complaint is that. 01:22:37
We continue. 01:22:41
To have issues. 01:22:44
On coming back and asking for funds from this Commission. 01:22:47
After a bid has been allocated out to a contract. 01:22:53
I do not understand that. 01:22:58
We hire engineers who are professionals. 01:23:02
Supposedly. 01:23:05
But they come back and they make engineering changes. 01:23:07
Then we put in a deal out and the law says we're supposed to be. When we put bids out and we accept a bid, they're supposed to 01:23:11
present a performance bump. 01:23:15
But Oh no. 01:23:20
Engineer says, oh, I made an engineering change so we can add another $20,000 to that bidder, $40,000 to that bit. That is not the 01:23:21
way you run government. 01:23:27
You're responsible for the taxpayers money. 01:23:33
And you're responsible that when you give a man a job. 01:23:37
He does it now. If he loses money on it, that's his problem. 01:23:40
But if he doesn't do it, that bond gets kicked in and it won't be long. 01:23:44
Before, those haphazard contractors who do not know what they're doing quit doing business. 01:23:48
But those are two things that we need to consider. 01:23:55
And one of them is going to be that bond on bids. 01:23:58
From going forward. 01:24:02
OK. 01:24:08
I can somewhat idle here as far as presenting stuff here and going to meetings. 01:24:11
Personal issues reflect upon that I still want to be active and do the best I can and as far as the new assignment here. 01:24:18
Wish you luck as far as the two receptor. 01:24:26
Receive information to get you signed up for that yesterday, so hopefully that's taken care of, Commissioner Center. 01:24:29
I have reached out and the Chavez County. 01:24:35
Or that I was assigned to as far as our community is now in Carlsbad. So I've reached out to them and haven't heard anything back. 01:24:39
But. 01:24:42
We are trying to get things rolling that direction. Thanks Chairman and so. 01:24:45
With no further ado at this time, we will open this up to the public for public comment. You'll be limited to 3-3 minutes. 01:24:50
This is just for discussion only. 01:24:59
And no act will be taken at this time. If you if you planned on talking, if we can ask you to please sign the list at the front 01:25:01
here, we'll start within the house here and after that we will move to online. 01:25:06
For the presentations at that time. So at this time I'll open up in house here for people to come up to. Make sure you identify 01:25:12
yourself the microphone and we'll have 3 minutes that you can present so. 01:25:17
Feel free to Stampede the microphone. 01:25:23
I didn't see the sign. 01:25:32
Was. 01:25:37
Beg for a little forgiveness. I will go a little over 3 minutes if that's OK. 01:26:04
Sorry I haven't been here recently. I have definitely been across the country planting seeds. 01:26:09
Chair Proctor. Proctor. 01:26:16
Commissioners, my name is David Vandenberg. I am the servant of Jesus Christ. 01:26:18
My goal was A concerned citizen here in Lincoln County has been to reach out to our citizens. 01:26:22
And leadership at all rebels. 01:26:27
To openly review and discuss what will be impacting us. 01:26:30
Here across the state. 01:26:34
The nation and the world. 01:26:37
The situation is facing us obviously involved wars, economic crisis, political corruption, lawlessness, weather, food and health 01:26:39
challenges that can be overcome. 01:26:43
With strategic planning and fortified by us coming together as a community. 01:26:48
To prepare for these known events. 01:26:53
We can count on the existing leadership to begin contacting those leaders in places of necessary infrastructure our utilities, 01:26:57
food, supply chain, transportation, communications, law enforcement, medical, etc. 01:27:02
And we need to come together immediately and just discuss a series of planned community discussions. 01:27:08
To establish a true needs assessment for our citizens that can be prioritized in actions begun. 01:27:14
I present this desire because the Lord Jesus Christ is the Son of God, and we need to prepare for his return. 01:27:20
And I know that in Mark 13. 01:27:27
It reminds us that Jesus told his disciples that no man knows the day or hour when God will send his Son under return and continue 01:27:30
his plan according to the Word in the Bible. Yet it's clear He has been given the signs related to those situations we see 01:27:36
happening in our world today. He tells us how to recognize his return to these events unfold when he said to remember the parable 01:27:43
of the fig tree. For when we see the tenderness of the branch and its leaves of bloom, that means summer is near. 01:27:49
He is near. 01:27:56
It gives us an example of something similar to our parents going away for a trip and they left us in charge of the house but 01:27:58
didn't tell us when they were going to come back. 01:28:01
And we decide we're going to have a little party. 01:28:06
Expecting that at some point. 01:28:08
We know that their parents are going to return, but from what I've seen, we have wrecked the house. Everyone is split. They've 01:28:11
left without helping to get the house back in order. Now we just got the call that they're at the airport and we'll be home soon. 01:28:16
So it's obviously when our parents come home and see the mess, we've made risk great. 01:28:23
So real things of urgency is now set in. Why do I come to these meetings or any of the groups that I go and I speak at? Because he 01:28:27
tells me to. 01:28:31
So I'm not sure who needs to hear this. 01:28:37
But I know there are other people that hear God too, and that he has passed. You just like me to reach out and ask others to look 01:28:40
at the facts and use common God-given sense to do what he's asked us to do. And that comes through loving one another as he's 01:28:45
loved us. We can discuss that further, but just look at the evil that. 01:28:50
Has LED us to do the wrecking of the house. We have created constant division in every aspect of life. This division is being 01:28:56
programmed and broadcast globally through every media outlet that we have. 01:29:02
So we're all being manipulated. To do what? To get outraged over every different thing about us and make people pick a side over 01:29:09
those unlimited subjective issues that we can and should be able to openly discuss without being offended. But instead we see 01:29:14
selfishness just wanting ones own way, regardless of its absurdity. 01:29:20
Yet we just expect to simply realize the true similarities we have and put the subjective differences behind us. We will connect. 01:29:26
I appreciate your time. I hate to cut you short, but we do have a. 01:29:31
Public hearing coming up as well. So I appreciate you coming. 01:29:38
This I hope you recognize what we're faced with. 01:29:43
People, I hate to be this, but we have it published as a 10/30, I'm sorry, 10:00 public hearing. We will go through the public 01:29:47
hearing in regards to this right quick and we will come back to the public comments at that time. 01:29:53
At this time. 01:30:01
We will. 01:30:04
Close the regular. 01:30:06
Commission meeting and open up is a public hearing for consideration approval of the new applicant of the Wine Growers Liquor 01:30:08
License on the premise consumption only by noisy water winery located at 229 Highway 2. 01:30:14
Hwy. 220 Alto NM. 01:30:21
The Last Chance Ranch LLC located at 2342. 01:30:24
Senator driving Ridoso. 01:30:29
At this time we will open this up for. 01:30:32
The public hearing. 01:30:35
Counseling Mr. Chairman, Commissioners. 01:30:36
The application has been properly published. I don't know if there's anybody here to speak on behalf of the application, but at 01:30:41
this time we'll take public comment after anybody. 01:30:45
For against the application, generally there is none, but we'll take whatever comments, if any, that there are. 01:30:50
Mr. Chair, you have Lynette Prelo with noisy water on them. 01:30:57
Mr. He would like to go ahead and unmute. 01:31:03
Would love to hear from you in regards to this licensing. 01:31:07
Good morning. 01:31:11
Yes, I when I put the wire and this application is for a wine growers license to expand. 01:31:13
For the most part, our storage and warehousing Alan Alto down the street from the main production facility. So we have built about 01:31:23
a 10,000 square foot warehouse to move for the most part of all the line over to and we will be moving it for warehouse at this 01:31:29
point. 01:31:34
Any other public comment? Any other public comment from one of the house or online? What is the one chat? 01:31:43
Can you look that up for me, Commissioner? That's her. OK, OK, OK, real good. 01:31:50
Mr. Chairman, I just note for the record that it's not next to a church or a school, so. 01:31:56
No notification for resources. There's actually been. 01:32:02
Properly evaluated at the state level as well, and it's taken care of, so. 01:32:06
It should be a non conflict and they're very good. 01:32:11
Good to go as far as legality wise so. 01:32:15
Any further comments, questions? 01:32:18
At this time, we will simply close down our public hearing regard to this and you want to go ahead and act on this at this time? 01:32:22
Yes Sir. I will reconvene at the regular Commission and we will pick up on. 01:32:28
Commissioners at. 01:32:36
Any discussion in regards to? 01:32:38
Application approval of the application. 01:32:41
Motion has been presented Executive We approve Lift license. 01:32:48
Wine growers on the premise consumption by noisy water. 01:32:54
Last chance. 01:32:57
As listed, we'll call Madam Clerk. 01:32:58
Commission Efficient. Hi. 01:33:01
Thank you. This time we will go back to our public comment. We'll close as the. 01:33:08
Regular Commission meeting and reconvene in public comment once again. 01:33:12
3 minutes please make sure you have signed the sheet in. State your name. 01:33:18
And address. State your name once you reach the microphone here for public record. 01:33:22
Continue. Is there any further in-house people would like to speak on public comments? 01:33:26
We all good. 01:33:35
At this time, we'll go on last call inside. 01:33:38
At this time, let's go. 01:33:42
Online Is there anyone that would like to speak to public comment at this time? 01:33:45
You can raise your hand. 01:33:51
Any further? 01:33:56
Opportunities. 01:33:58
For public comment. 01:34:00
For what? Twice. 01:34:02
OK, we will close down public comment at this time. Reconvene here. 01:34:06
At this time. 01:34:11
We need to go back and pick up item 8, E. 01:34:12
Which is the discussion we were having in regards to the Which line item take the village of Ruidoso's $4750 for the Hazard Pay 01:34:17
Mitigation Plan. 01:34:22
So it has briefly been stated that we would take this out of the general fund or the professional services funds. 01:34:30
Is there any recommendation in regards to the bookkeeping for the treasurer's office or bookkeeping? 01:34:38
Council, Mr. Chairman, Commissioners, is this pursuant to a contract? Because I'm not aware of a contract when we pay it every 01:34:48
year, but I'm not sure if it's pursuant to a contract as well. Well, I thought this thing was outstanding since 2020. 01:34:55
I really hate it, but I don't know why. 01:35:03
I don't believe that this has anything to do with a contract. This was. 01:35:12
A hired, outsourced individual that wrote the hazard mitigation plan. 01:35:20
For the County of Lincoln Village associated with county. 01:35:26
And I believe that those results over the physical agent on this and that is why the the invoice reflects the ability on mergers 01:35:33
asked to be paying our part of the difference. 01:35:38
There should be a contract though with SWCA for the requirements, with an agreement that this is our portion. 01:35:46
Because I think there was a grant involved as well. 01:35:54
And if we didn't receive a grant, and they're the physical agent, if we don't have anything in writing, I think it's probably. 01:36:00
It would be nice to have some backup documentation to be able to make an information, so would it be fair to say that we have? 01:36:06
Yes, we don't. 01:36:12
You have some documentation here. 01:36:16
This is all we can find on it. It's just a letter saying that it was approved. 01:36:22
Yeah, that was from 20/20. 01:36:37
If there is from 2020. 01:36:41
So all we really need is what fun to take it out of. 01:36:46
Professional service fund. How much money is in it? 01:36:54
I'll be taking that up, attorney schemes now I'm thinking. 01:37:02
Chairman, I'm gonna make a motion that we. 01:37:13
Pay this outstanding. 01:37:17
Out of professional services, this letter here says Lincoln County has budgeted. 01:37:20
The amount. 01:37:25
So where did IRA budget the money? 01:37:28
I don't really have a lot of finance directly. I really don't believe that. We didn't know when this plan is going to be done, so. 01:37:31
If it was back in 20. 01:37:41
Not in time, I understand. So it's pretty big as to. 01:38:10
Let's let's ask them, But you know, I believe, some documentation. 01:38:18
Again, it's a process piece. That's not a lot of money, but it. But we don't want to be obligated and not know why we're 01:38:23
obligated, right? 01:38:26
2nd. 01:38:34
You withdraw your motion. I withdraw my motion. 01:38:37
A motion that we table it. Mr. Barber may have information that would shed some light on this. I do not have any. 01:38:43
OK, so we have nothing in writing though, correct? 01:38:51
I don't know. OK, alright. 01:38:56
Mr. Barbara. Robert Barbara. 01:39:01
And I don't want to step on Internet's toes or anybody's in the OAS. 01:39:05
This hazardous medication plan. 01:39:10
Is a requirement that is driven from FEMA and the state. 01:39:13
And this particular activity. 01:39:18
Is the revision to the original document that was published. 01:39:22
About 20/15/2017. 01:39:28
The requirement is that it is revised every five years. 01:39:32
And review. 01:39:37
A lot of the work has been done by the village during also because they initiated the original 1. 01:39:39
The office, Aaron's office has been. 01:39:46
Supporter and act to participate in that. 01:39:50
As well as all the other communities. 01:39:53
That have been involved. 01:39:56
And that's why this has been generated. 01:39:59
That's why there is. I don't think there's a contract that you're looking for. 01:40:02
In that, but it's an ongoing effort and it's a requirement. 01:40:07
So you will see this. 01:40:11
It's also similar to. 01:40:14
The Community Wildfire Protection Plan. 01:40:17
Another plan that has been mandated. 01:40:20
And that is required. 01:40:23
Be updated every so often. 01:40:25
And a lot of funds, grant funds. 01:40:28
And the funds with Aaron and his office will get and fire departments will get will be based on. 01:40:31
The outcome? 01:40:38
Of these reports. 01:40:39
So the village. 01:40:42
Funded it, the City of the Downs. Funded it. Corona Captain. 01:40:44
Arizona all funded it. 01:40:49
They've all, they've all funded it, yeah. And they've all signed off on their document. 01:40:51
There should have been some backup documentation. That's the bottom line. But it is an amount of work that is going to come out of 01:40:57
the general fund one way or the other. So I think that we're better off just. 01:41:02
Pay, but there should be documentation to support. 01:41:08
This was started. 01:41:14
December 16th, 2020 but it says contact Joe Kenmore office. 01:41:17
So I suppose it was all going through. Oh yes, so, so Mr. Chairman, I think, I think we we're going to be happy to pay it. 01:41:23
But again, it's a process piece. It's an ongoing requirement. 01:41:32
If we don't demand some documentation and some sort of agreement, Mou or what have you. 01:41:36
On going forward and with respect to this, we might, we might have a problem. I just want to know. 01:41:43
You know what the agreement is, what's the cost breakdown for all the entities including us? 01:41:50
That would be good to know what the total cost is as we're participating. 01:41:55
And that's all we're asking for. Should be easy. That's all. Our department should have that documentation, and they're saying 01:42:00
they don't have it. So to go back to another entity asking for documentation, we showed her. 01:42:06
Is a poor reflection on that. 01:42:13
Well, that's true, but they are a physical agent as well. I think there's enough. 01:42:15
I think what we're explaining to sure, but let's get on the right track. 01:42:20
Commission. 01:42:24
Billy Joel, Guevara, Finance Director, on the agenda of the January meeting. It was brought before you guys for an update and a 01:42:26
resolution also was brought at that time. 01:42:31
January of this year. 01:42:37
Did we adopt the resolution? Yes, you did. 01:42:40
But the resolution simply was what approval of the multi jurisdictional has adopting the plan, right? We adopted the plan, I 01:42:45
remember that. 01:42:50
What we're now talking about is just. 01:42:56
Money arrangement. 01:42:58
The contract contract. 01:43:00
That's all we want. 01:43:03
So this being stated. 01:43:05
And stuff that gets. 01:43:10
Chairman, Commissioners, sometimes I ask questions I wish I hadn't asked. But based on that letter, the county did agree to pay 01:43:13
the 4750. We've adopted a resolution that actually approved of the plan and we have the plan. We got the work, so I am 01:43:20
recommending that we go ahead and pay it. We can get back up documentation to. 01:43:27
The commissioners, but I believe it's own. 01:43:35
And all I would like to know is which line item do we take this out of? 01:43:38
Is what stated within our agenda packet and with that being said, is it going to be professional services general fund? It's still 01:43:42
professional, it's still general fund. 01:43:47
So, Commissioner? 01:43:53
What's your question? 01:43:55
Make a motion. We pay it. 01:43:57
Got the general fund? 01:44:01
Into their emotions. The table sitting here now. Oh, yeah, there was. He withdrew. I think I was Drew. He was Legal Services, 01:44:02
right. I think there was a motion. Yeah, I'm withdrawing my motion. OK. At this time we have nothing before us. 01:44:09
Can I make one comment, Mr. Chair? I'm looking at our website. I don't see the adopted plan posted to it, so if we could get that 01:44:16
added that would be great. 01:44:20
OK, this time I will entertain a motion to pay. 01:44:26
$4750 I make a motion to pay the $4750. 01:44:32
2nd. 01:44:38
Out of the general fund. 01:44:41
The Hazard Mitigation Planning Sub Grant Agreement application of $4750 out of the. 01:44:42
General Fund roll call, Madam Clerk. All right. 01:44:51
Yes, thank you. Let's, let's get an agreement. 01:44:59
This time we will move on to 9. 01:45:04
At this time we will take a 5 minute. 01:45:14
Reconvene here. We'll pick up on item 9. We'll start off with a forest, land and natural resource matters. First, we have Smokey 01:45:30
Bear Ranger District. Do we have anyone representing for us? 01:45:36
Wilkie Bear Ranger District online. 01:45:43
In person. 01:45:46
We'll move on to item 9B, Lincoln County Extension Services. We have one of the M's here of the three. 01:45:50
Chair Proctor County Commissioners Melody Gaines Lincoln County Cooperative Extension Service activities for this last month were 01:45:57
White Sands Monday for 4H members and families, our staff. 01:46:03
Attended a training for Aggie. Next step? It's a college preparatory career planning program. 01:46:11
Training, which is geared for students in 7th through 12th grades. 01:46:17
We then attended administrative assistance training for our southwest district in Las Cruces. 01:46:21
Melanie Gutierrez, our AG agent conducted a new to 4H family orientation program. 01:46:26
We have been working with the. 01:46:31
Capitan High School FFA veterinary science students as they prepare for their state competition which will be the 1st of April. 01:46:34
Coming up in April, we will be hosting a lamb and goat beating clinic on April 5th. 01:46:42
That will be followed the next day with a lamb and goat sale in Capitan on April 6th. 01:46:47
Then we will be having our Youth getaway which is a three day, two night leadership retreat for our county for HR ages 9 to 13, 01:46:53
which will be held in Glorietta April 19th through the 21st. That completes our report for this month. I now stand for questions. 01:46:58
Questions Commissioners. 01:47:04
Comment, Comment. Thank you for breakfast and lunch yet to come. Thank you ma'am. 01:47:11
Very good. Thank you. Moving on, we will move to South Central Mountain RC indeed. Laura Dock, are you online? 01:47:19
Bardot, Are you online? 01:47:30
Mr. Barber, are you here and make behalf of South Central Mountain RC and D. 01:47:33
OK. 01:47:41
There's not much for this. Robert Barber, I'm on the board for the. 01:47:51
South Central Mountain RC indeed. There's not much to report, however. 01:47:55
The wooies for Lincoln County, We've made great progress and have continued to make progress in treating various lands around the 01:48:02
area. 01:48:07
We're also having some success with. 01:48:14
The EWP, the library, WP and administration of that response as well. 01:48:19
And. 01:48:26
Mr. Pfeiffer. 01:48:29
Commissioner Pfeiffer, at the last meeting you had asked about that one individual. I do know that the NRCS engineer has come up 01:48:32
and met with him. 01:48:37
And I believe he also met with Jeff. Jeff can confirm that. 01:48:43
And I think there's been some resolution, but I haven't heard what it has been. 01:48:49
I thank you for that update. Yes, actually Laura could get back to the. 01:48:56
And I believe that's pending a decision, but all the fact gathering has been done. 01:49:01
Including with the kind of assistance of our manager, the ultimate decision on that it will be with the NRCS. 01:49:06
Will be within the NRCS, yes and we're the RCND is only the fiscal agent. 01:49:15
You can only operate place on OK. 01:49:23
Any other questions, comments regarding the South Central Mountain RC indeed. 01:49:27
All right, move on to Upper Hondo Solar Water Conservation District. Again, this is Robert Barber with the Upper Honda Soil and 01:49:32
Water Conservation District. 01:49:37
Things are going well. We are. 01:49:44
Very much involved in weed treatments around the county. 01:49:49
With especially around the fire departments and those and pre mentions and are making great progress on that front and we'll 01:49:54
continue to do that. 01:49:59
As discussion brought up by Commissioner Fisher earlier about possible doing the upper water basin study. 01:50:06
We're still discussing that and looking in the details and we'll look forward to talking with Commissioner Fisher on. 01:50:16
That issue a little bit further, we'll note that since our last meeting, the Upper Hondo meeting. 01:50:24
I've learned that. 01:50:32
In this year's budget, State budget. 01:50:35
Was approved a water study for Statewide. 01:50:38
And one of the airports. 01:50:43
And I don't have all the details. 01:50:46
Is the Interstate Stream Commission was given a sum of fund money to go around the state and Drill 100. 01:50:48
Test and monitoring whales. 01:50:57
And the state is beginning to do and look at that, the availability, the supply of the water. 01:51:00
Where where we're at now and where we might be in the future based on projected demands. 01:51:08
And that and we will continue to monitor that and see how that goes and see work. 01:51:15
Furthest Wells and I'll let go. 01:51:20
Hunter Wells is not many for a safety size. 01:51:23
So we need to know more details about that. 01:51:26
And I stand for questions for Upper Honda. 01:51:31
Questions. 01:51:34
Comments. Thank you. 01:51:36
Just put comment. Thank you Mr. Barbara for your getting that information to me. It did accelerate things and I do appreciate your 01:51:39
officer. 01:51:42
Land rack. Land rack. 01:51:48
We're fairly busy. 01:51:52
I knew the Ranger wasn't going to be able to make it here today in the South. 01:51:55
But at the meeting that commissioner pressure alluded to with the Lincoln County, our Lincoln National Forest Allotment Owners 01:52:00
Association meeting. 01:52:05
I had the pleasure of meeting the New Forest Supervisor. 01:52:10
Jason Freeman. 01:52:16
I got to talk to him in some detail and I've got his contact information. 01:52:18
And I invited him to attend. 01:52:24
The first Commission meeting he can to introduce himself and talk a little bit about his philosophy and for his plans for the 01:52:28
Lincoln National Forest. And he will. He agreed to do that. So I'm going to send him information on the meetings and. 01:52:35
See if we can get him on the near schedule. 01:52:43
Also. 01:52:48
The Commission, our committee, is looking at a new project. 01:52:50
On the Smokey Bear District, it's a. 01:52:56
Cedar Creek Trailhead Improvement Project we got a scoping letter on. 01:53:02
And involves modifying the parking lot. 01:53:07
Paving it. Making it bigger. 01:53:11
Improving in some of the public entities. 01:53:14
And doing some bridge work and trail work there at the trailhead. 01:53:17
It's a pretty good project and. 01:53:22
We will have comments. The comments are due before your next Commission meeting, but they will be positive comments. 01:53:27
In that and I will share. 01:53:35
With German Proctor. 01:53:37
Also, we continue to evaluate. 01:53:43
The published UH. 01:53:47
Draft of the program EIS for the BLM's utility sized solar farm. 01:53:49
Management plan. 01:53:56
This is a modification that we've talked about before of the 2012 Western States Solar Management plan. 01:53:58
This particular EIS increases the number of states involved. 01:54:06
It's looking at different sources of land and in fact increases the amount of land millions going to make available. 01:54:10
To these size solar farms. 01:54:20
The comments are due April 17th, which is the day after your next Commission meeting. 01:54:24
And our comp does, we're going to have our comments together the week prior, so. 01:54:31
Any comments we'll have, I'll present to you at that time. 01:54:37
And then? 01:54:43
We continue. 01:54:45
In our efforts to review, revise. 01:54:47
The current. 01:54:51
Land and water use plan. 01:54:53
That's resolution. 01:54:56
20/17/25. 01:54:59
And we should have that this year to you? 01:55:02
I stand for questions for the landline question. 01:55:06
I got a comment. 01:55:11
This this initiative. 01:55:13
The CIS deal. 01:55:15
Taking incredible amounts of BLM land. 01:55:18
And basically turning them from a multi use scenario to a single use. 01:55:21
By putting solar panels on them is really going to be. 01:55:26
Detrimental to the environment. 01:55:31
Haven't even been discussed. 01:55:34
As well as taking out of production. 01:55:36
Incredible amounts of grasslands etc. 01:55:40
For the production of cattle protein. 01:55:43
For the populace. 01:55:46
And I want that. 01:55:48
Put on the record because it's it's a big deal. 01:55:50
Thank you, Madam Clerk. 01:55:53
As as part as the county has been part and I've been participating as a collaborating agency was the BLM. 01:55:55
Those comments have all been raised in not only by us, but everyone involved within. 01:56:04
The Western states. 01:56:11
There's 11 states involved in this. 01:56:13
One of the things in the resolutions they discuss is going for land. 01:56:17
That meets the requirements of. 01:56:22
Being able to tie into a grid. 01:56:26
But also about its current use. 01:56:29
And that, so there's a lot of concern that's been comments written about that in detail and we will continue to do that. 01:56:32
Thank you, Miss Barber. 01:56:41
Mr. Chairman, finance, yes, So these are general rules. 01:56:43
Yeah. It's a strategic plan, so that there's no proposal fixed at this point for. 01:56:50
A solar farm to be located in this particular location where it might be right. 01:56:56
None that are known or they've been made aware to us, although I have seen. 01:57:02
Discussions and. 01:57:09
Issues with. 01:57:11
Proposed solar farms in other states. 01:57:15
That were done under the old 2012 rule. 01:57:19
So nothing under this new room. The point I'm trying to make is. 01:57:24
We have Windows. 01:57:30
Worked out pretty good for us. We're going to begin collecting about 3 million per annum. 01:57:32
Solar is another source of energy. 01:57:36
But I want to be kept up to date as to any. 01:57:38
Fixed proposals because I don't think it necessarily means it interferes with grazing. I'm not sure all of these concerns. 01:57:43
Can't be addressed as part of the process and I hope you continue to stay on that. 01:57:51
But at least this Commission is not a blanket no. 01:57:57
To collecting more dollars. 01:58:00
For solar production. 01:58:04
Of electricity. 01:58:06
I don't think it's something that we should blanket and say no to. 01:58:07
But we need to know what's being proposed and where. 01:58:11
And have a seat at the table, which has always been my position. 01:58:15
Make sure we have a seat at the table. I know you worked very hard to get that done. I appreciate it. 01:58:18
But I don't want people to think this Commission as opposed to progress. 01:58:24
Yeah, and. 01:58:29
I agree with you that I'm not saying that we're going to come come to you with completely negative opposing that rule, but what I 01:58:31
am saying is all uses. 01:58:38
Not only grazing recreation. 01:58:45
Mining. All those issues and uses have to be considered in the particular areas. 01:58:49
As I alluded to earlier, they are looking for areas that are. 01:58:56
As they put it, undisturbed. In other words, they're not being used for other things openly. 01:59:02
And things like that. 01:59:08
But you can see the effects. 01:59:11
Of such large solar farms when you're South of Albuquerque off I25. 01:59:14
Now, a lot of those things were considered. I do know that a lot of that land was raised at one time. 01:59:20
But again, if that was private private property, the owner has the right to do whatever they want to do. I don't know if that was 01:59:26
BLM land or not. I don't think so. But you know. 01:59:32
Got to remember that there is a lot of acts and federal acts. 01:59:38
And mandates for multi use. 01:59:45
Crazy. 01:59:48
Thank you. 01:59:51
Thank you, Mr. Barber, in regards to that quick comment, that is the city of Milan would purchase that land and put that solar 01:59:54
fund in there. So they're the ones that are. 01:59:58
All right. So let's move on. Right click. We're going to have to move around a little bit. I did promise some people to try to get 02:00:04
them in and out as far as our schedule and we've kind of drug on just a little bit here if we can go to item 20. 02:00:10
Update presentation by United Way system, if that's OK with any commissioners. 02:00:17
All right, so let's go to item 20, Miss Reagan. Ron. 02:00:25
Thank you for joining us. 02:00:30
Thank you so much, Chairman, Commissioners. 02:00:32
We have a presentation for you that'll be up in just a second. 02:00:35
Oh, I'm sorry. I'm Regan Vaughn with Universal Waste Systems. I do governmental affairs for the state of New Mexico. 02:00:45
OK, As we get this set up, I'd like to introduce the team we have here today. Of course, you know Ernie Byers, He's our business 02:00:56
development specialist. And this is Mark Blackburn. He is the owner and President of Universal Waste Systems. 02:01:03
OK. So just a little bit of background about the company. Universal Waste Systems is a family owned business. There's over well 02:01:19
over 30 years of experience. 02:01:24
In the company. 02:01:30
We are very much into providing A grassroots type of service to the communities that we serve. 02:01:33
However, we have the background and knowledge and the financial wherewithal to. 02:01:39
Provide any kind of service that may be needed within any communities. 02:01:45
Beyond collections, our facilities operations include transfer stations, green waste, convenience centers, recycling facilities, 02:01:51
compost facilities and collection vehicle manufacturing. 02:01:57
And then in terms of within Lincoln County, we did acquire Sierra Contracting early this year and so we are now operating their, 02:02:05
we have their business concern, their composting facility and transfer station in Ruidoso Downs and I did want to know that you 02:02:12
know in doing that there were no loss of local jobs. 02:02:19
Thank you. 02:02:27
Next one. 02:02:30
OK. This is just a brief overview of what we've got going on in the state of New Mexico. We operate out of eight offices. Our 02:02:33
headquarters are in New Mexico and then we have 13 local government contracts beyond the open market areas that we service and 02:02:39
we're servicing over 45,000 customers every week in the state. 02:02:45
UW operates very much so on the premise that we are here to serve our communities and keep everyone safe, our drivers and of 02:02:54
course the residents that we serve. 02:02:59
And so we invest heavily in our safety initiatives. So our safety first, safety always initiative. 02:03:05
Covers that whole program within the company. So all of our drivers and our field employees must attend a weekly training, whether 02:03:12
it's due to safety, best practices and operations etcetera and that's done through the Smith Safety Training Institute. All of our 02:03:19
vehicles are equipped with a digital fleet management system that has to do with cameras. 02:03:27
GPS. 02:03:36
We get notified if their driver is on the phone, doesn't have the seat belt on, is exceeding the speed limit and we're currently 02:03:37
working to get our trucks here in Lincoln County outfitted with that through the Samsara Digital fleet management system. And then 02:03:44
just other due diligence that we do, you know we're OSHA compliant. We do all of the proper background checks on any employees 02:03:51
hired, ongoing monitoring of their licenses and then random and post incident drug screening. 02:03:58
And then just to move on into the solid waste collection program that we have for Lincoln County starting with our compactor 02:04:06
program, so the collection center, compactor management. 02:04:12
What we've done so far is we've added two more compactors to the mix so that when we're out exchanging compactors, typically there 02:04:18
won't be an empty space there for a great deal of time. You know, when it takes to go dump that compactor so that a customer's 02:04:24
coming up to use, it doesn't get there and just say, oh, you know, this trip was for nothing. So we're we're trying to make sure 02:04:29
that we're helping. 02:04:35
The convenience for that with our compactor program and for the customers. 02:04:41
On these compactors, and I'll go into it a little bit more on the next slide, we've installed volume monitors and So what that's 02:04:48
doing, we're not waiting. 02:04:51
For one of our employees to go out and check the compactor or for you know, a customer to call in say, hey, this compactor is 02:04:56
full. These volume monitors send an e-mail to us at 80% of volume so that we can schedule that removal or exchange for the next 02:05:03
day. And we don't have any issues with those compactors being out of service to the public because they are full. 02:05:11
We've got, we will be now that the ground is fine and the weather is getting warmer here to the right on the slide, we're going to 02:05:21
be installing new signage at all of the compactor sites, but basically just says what can and cannot go in there. We, you know, 02:05:28
encourage that there's no illegal dumping etcetera and we give numbers to call to report illegal dumping. 02:05:35
And or any other issues with the compactor. 02:05:43
And. 02:05:46
We are running a. 02:05:48
Twice a week route that does clean up any illegal dumping or overflow at the compactor site. 02:05:51
And then of course down the lower part of the slide, we do have a regular maintenance program for our contractors. We came in and 02:05:57
refurbished all of the compactors, replaced all of the. 02:06:02
Hoses, et cetera. When the contract started and now we're doing monthly maintenance and ongoing monitoring with the preventative 02:06:07
side to make sure that no issues occur. 02:06:12
And this slide right here, just it goes into a little more detail about the smart trash program that we're using on these sides. 02:06:20
And so over the course of a few months and with some of the compactors that don't receive quite as much use, it's taking a bit of 02:06:27
time to develop that data so that the, the emails that are sent to us with the volume regulation are. 02:06:34
You know are accurate, but the majority of the compactors now. 02:06:42
Are fully operating under this system. And so they're not only monitored by our company and by the staff we have here in our Rio 02:06:46
Del's office, but also this company that we've contracted with to to provide the service on this monitoring system and then here 02:06:54
to the right of the slide. So what we're doing too because we are new to the community and So what we're doing is we're really 02:07:02
trying to analyze the data coming in so that we can get an idea of what the, the demands and solid waste are. 02:07:09
Right now it's a slow time relatively we expect those. 02:07:17
Frequencies to increase, the volumes to increase. But so here's this is just for. 02:07:21
The January and February month that we've been doing this, these little tables right here show. 02:07:28
How many pulls we did each month? 02:07:34
For our compactors and for the tonnages at each site. So we can say, you know we can see that Loma Grande is a heavily used site. 02:07:38
We can say that the Lincoln site. 02:07:44
Or the Honda, well, Hondo didn't really count because we just put that compactor out during that month, but so that these sites. 02:07:51
Actually. 02:07:59
You know we can tell whether we are. 02:08:02
Where we need to add capacity perhaps or you know develop it just helps us develop the program I guess and get a stronger 02:08:05
knowledge of our operations in the different areas of the community. 02:08:11
OK. Moving on to the Bend program. 02:08:23
So. 02:08:26
On the left side of the slide that shows how many. 02:08:29
Bin areas are serviced and their frequencies per month. We've currently got about 199 bins out that are being serviced. The bin 02:08:32
maintenance program we. 02:08:37
We came in and did an evaluation of all the bins and so. 02:08:43
The picture up on the upper left was kind of some of the issues that we saw. Some of the bear posts and their latches didn't quite 02:08:48
match up. There were bins that had problem with broken lids, et cetera. So we've slowly been working through that too here. I'm 02:08:53
just going to. 02:08:59
You don't mind grab my balls because. 02:09:05
I don't have like glasses on it. Having a hard time seeing. 02:09:07
Seeing that right there, maybe just a little bit. 02:09:12
Back just a bit, just so I can see that and not have to go off of the slide show I've got right here. 02:09:16
Thanks, Jeff. I thank you so much. 02:09:22
But just to let you know what we've done so far. 02:09:27
We're working on a bin repair and rebranding program. 02:09:31
We've added additional bins at Dean Legacy and Wild Rose. 02:09:35
And then two additional bins at 10 each. 02:09:41
Just based on you know what our drivers are seeing out in the field and on information that we've had coming in from our 02:09:44
customers. 02:09:48
We have replaced, completely replaced two bin on Hunters Lane and four bins on Pronghorn because early on when we received the 02:09:53
contract we had some calls a gentleman actually cut his hand and we can't have that. So those six bins have been completely 02:10:00
replaced with new bins and then our rebranding program is working from the South. 02:10:08
To the north. 02:10:15
We are repairing, repainting and tagging events with Universal Wasting, and so you'll see those around the community. Currently 02:10:17
we've done those at. 02:10:22
Dunnigan Beaulieu. 02:10:29
Blackhawk and Gavilan Rd. 02:10:31
And then the five bins that were at the Hondo Senior Center have been removed and the compactors there. So that's really helped in 02:10:34
turn. 02:10:38
Of capacity and cleanliness in that area because you don't have the trash blowing or anything. And so again, we're doing ongoing 02:10:43
site cleanup and then inspection and maintenance. 02:10:48
As the next few months come through, that's what the new bins look like and that's what you'll be seeing out on the road. 02:10:55
And then again, we're going to be resigning just on that last slide. It has a very similar sign as the. 02:11:02
Compactors do. 02:11:09
That will have emergency information and what is allowed and what's not allowed, etc. 02:11:11
Our Polycarp program and Rancho delivery, Delta Valley and Palo Verde is just going very well. There's nothing really big to 02:11:19
report there except we have had a great response to the special assistance program. We've had a lot of calls come in for people 02:11:24
who do need assistance rolling those cards out and you know again going back to our, our safety initiative, I mean that's that's 02:11:29
huge for us. We want to make sure nobody's hurt just trying to take their trash out, especially in some of the weather we've had 02:11:35
recently. 02:11:40
And so that seems to be going very well. 02:11:46
OK, this slide. 02:11:51
Is an important one, so we're looking at. 02:11:53
Efficiencies as we get you know a better handle on the different areas, the different demand in areas, we're looking at some 02:11:56
efficiency improvements and so you know I just spoke about changing out. 02:12:02
Hondo bins with a compactor, but we're also talking about, and this is something that I'd like y'all to weigh in on if you would. 02:12:09
Maybe looking at replacing? 02:12:16
A lot of the bands out on the Dean Dawson of topless area with the compactor up there, we think, you know, that's a kind of a hot 02:12:19
spot in terms of illegal dumping. 02:12:24
And we think that that would provide greater capacity as well as keep that area cleaner. And so that's one area we're talking 02:12:30
about and we're also talking about doing the same. 02:12:36
In the Enchanted Forest loop area. 02:12:42
And so we're working on identifying some locations. 02:12:44
And we would just like to know what y'all thought, Y'all thoughts are on doing something like that. 02:12:48
It would, I think, free up a lot of. 02:12:55
Capacity and at the same time. 02:12:58
You know, the compactors just seem to not have as much illegal dumping around them as a lot of event sites do, so I think it would 02:13:02
keep those areas a lot cleaner. 02:13:06
We're also in the process of really looking at just, you know, when we go out and do cleanups or when we have to, we get a call 02:13:11
that says. 02:13:15
You know we're full over here at this bin site when they're already being done twice a week. You know we're looking at capacity to 02:13:20
see if we need to add some more bins in that area etcetera. So that's that's part of what we've got ongoing in terms of just 02:13:26
increasing our efficiencies and then. 02:13:31
Finally, yeah. And you know, we at that same thing though, we know that we're going to have to add. 02:13:38
More bins during the high season and so we're going to do that as well. 02:13:43
But then and Ernie can speak on this a little bit later, but we did receive a call from. 02:13:49
Then Mexico Environment Department in their water division and they've asked us to either remove the bins of Biscuit Hill. 02:13:54
Find a new location for them, or direct everyone to the Buckhorn compactor. And so that's something we wanted to bring before you 02:14:01
because their current location needs to be changed. 02:14:07
And so our thought is to direct everyone of 2 Buckhorn. 02:14:13
But again, we'd like your input on that as well. 02:14:17
We've had a. 02:14:25
Thank you. We've got multiple complaints since we've been involved from one of the residents and I think we've called most of the 02:14:29
nationalists, we've called everybody to state. 02:14:33
Ernie Byers, Universalize. Thank you. 02:14:40
And so it finally got to the environmental department. They talked to Mr. Nick. 02:14:42
And I think was strong and vegan and. 02:14:48
And so the directive from the state to me was. 02:14:51
Removed Jiscidhill. 02:14:55
Completely Link is the there's a water well. 02:14:57
And they really didn't want to get into the papers with it. They said that they worked with us and they work for the county and. 02:15:01
And they really wish to be a movement and so that's where we're at with that. 02:15:09
It's like, and I know that Nick has talked to the people over there and 17 residents, that's going to correct the effect. We've 02:15:13
looked down Apple Blossom and Boko Rd. There's really no alternative sites there. 02:15:20
Buckhorn is a mile and a half away. 02:15:28
That probably the most convenient side. 02:15:32
So those people would need me Northside. 02:15:35
Yeah. And we need some directions from University Health proceed that would be more of a county issue than the universal place for 02:15:40
the partnership because this is our first step. 02:15:45
And so we need to do something on that. Let me just get back to the state. 02:15:52
On which you're thinking that you might want to do and secondly for this 200 proposed sites. 02:15:56
It'll also give us a lot more capacity for the user friendly. 02:16:02
There's a lot of wind blowing. I think at the end of the day it's a tough one to swallow first because it affects so many people. 02:16:06
At the end of the day, I think they'll love it. 02:16:11
So that would be another decision to have to review. 02:16:17
Where we could ask the. 02:16:20
Is to participate in the pad. 02:16:23
I'm bringing the electrical to the site. 02:16:25
And we provide a new container and. 02:16:28
Power factors and so forth. 02:16:31
Where was that? 02:16:33
Council. 02:16:36
They are off the side of the road. I would love to give me a number. 02:16:44
However you want to do it, it's real important we work for the state. 02:16:59
Yes, I would have very much like to see whatever. 02:17:08
Written authority. 02:17:12
And Med thinks they have. 02:17:13
And what the? 02:17:16
If they're just responding to an upset individual. 02:17:18
That may be something we need to look. 02:17:22
But if there is in fact a danger to the water supply, I want to see that right? 02:17:24
Because otherwise we're just, we're navigating blind. We're going to upset some people, make other people happy. We're going to be 02:17:31
moving things. We don't have anything in writing. 02:17:35
And that ought to be pretty good about getting the right if it's a danger to the water supply. 02:17:40
Perhaps we can instruct our lawyer to inquire about what is the basis for their complaint regarding that locus. I'd be happy to 02:17:46
get a hold of them because I've dealt with them before. 02:17:51
But we need to do that. 02:17:58
Talk to them and I'll turn it over to them. Chairman, Commissioners Nick Herrera, Lincoln County Code Enforcement. 02:18:04
This has been an ongoing situation in Biscuit Hill. 02:18:10
We do have just one person that constantly complaints fitting about the dumpsters. It's about the road, so. 02:18:13
What we have is we have a community, well that sits. 02:18:21
Probably approximately 60 feet above. 02:18:25
The cans. And then we have one that's a privately owned well that sits below the cans, probably about 25 feet away. I've talked to 02:18:28
the owner of that property. 02:18:33
And he is. 02:18:39
Stated to me time and time again. 02:18:40
It doesn't bother him. 02:18:43
The well. 02:18:47
The community well has been tested and it's tested I believe, every six months. 02:18:48
And it has not failed yet. 02:18:53
On a test. 02:18:58
I've been trying to get those documents from. 02:19:00
From the two gentlemen that. 02:19:02
That service that. 02:19:04
And one of the the head guy he is really, really sick with. 02:19:06
He's really, really sick. So. 02:19:10
It's been a hard. 02:19:12
It's been hard for me to. 02:19:14
Get Get him to get me then copies. 02:19:16
For you guys and for Allen, so. 02:19:18
I don't know what you guys want to do, but it's. 02:19:24
It's an ongoing. 02:19:29
This guy will blow my phone. 02:19:30
Monday through Sunday. 02:19:34
And so, yes, Sir, can you give me some indication of the age that's in this? 02:19:36
These residents around that are using this. 02:19:42
These dumpsters, are they elderly people? Are they? It's hard for them to get around. Do they have a way to haul their trash a 02:19:45
mile and a half away to dispose of it? That's the whole thing is right there at Apple Blossom, you have a. 02:19:52
RV Park or China Park and most of that is retired. 02:20:00
Folks. 02:20:06
The rest of the community is. 02:20:07
Middle age. 02:20:11
I would say we're probably talking 60. 02:20:13
Probably 60 residents. 02:20:18
With with kids and. 02:20:20
You know. 02:20:23
Families of three to five people. So that accumulates a lot of trash. 02:20:25
Now this this that gentleman was here before he did a presentation to us and he showed a bunch of oil cans and stuff that were 02:20:31
being left and. 02:20:35
Beside the dumpsters that. 02:20:40
Situation has been eliminated, has it not? Yes Sir. And and then he also when he went to the state. 02:20:44
Oh, he sent them pictures of. 02:20:51
Oil in front of the cans. 02:20:56
That we got the road department. We got Jeff to send a backhoe down there. We scratched the surface of it. 02:20:59
None of it penetrated more than 1/4 of an inch. OK, and that was coming from? 02:21:07
Sierra contracting trucks when they would break a hydraulic line or they had a little oil drip on the truck, so. 02:21:14
None of that was getting into the groundwater. 02:21:23
I don't. I don't know what the remedy is other than. 02:21:30
Man, this guy is becoming an incest. 02:21:34
Well, if I might, Mr. Chairman, yes, Sir. 02:21:37
So what did we say? That the Buckhorn loop was the alternative? Is that? Yes, Was that it? 02:21:41
Commissioner Surge has pointed out to me using MapQuest, which I use a lot. 02:21:48
It's over 5 miles away. 02:21:52
Yeah, it's one way. 02:21:54
I figured it was like 4, four and a half. Well it shows 5-5 miles away and I know it's a long way so. 02:21:56
And excuse me for erupting, but. 02:22:03
The problem that. 02:22:06
I'm going to have. 02:22:08
And you guys are going to have is your constituents down there are going to be calling and blowing your phone up. 02:22:10
Because the cans got moved. 02:22:18
And they're just going to be beside themselves for whatever reason. Trash just upsets people. 02:22:21
And. 02:22:27
So I mean, I don't know if we, I mean, I think. 02:22:31
The solution has been we hired you and you've done a terrific job. I've seen evidence of that throughout. 02:22:39
The solution is we hired universal waste systems. 02:22:45
And they were doing a great job. 02:22:49
And so the issues if he take, if he sends a picture, it's a picture that's old I'm familiar with. 02:22:52
My constituents down, yes Sir. 02:22:59
And we can't. We have to serve everybody, right? So unless we have facts or data. 02:23:02
Would say the well's bad. 02:23:08
The EPA we need, we need to pursue that. 02:23:09
I propose we do nothing. I mean, one might imagine putting a compactor down there if it in fact, I don't believe it yet. But you 02:23:15
just said that we get less. 02:23:20
Illegal dumping when we have a compactor. 02:23:28
If that is in fact true, it has made the Hondo site. 02:23:31
Has probably. So I would say it's probably 98% better. I'm not saying we we do that, but I'm saying that could be step #3. We've 02:23:36
got 2 steps now, step #3, But quite frankly, we cannot be jerked around because we have one individual who unfortunately, we have 02:23:44
tried with respect and dignity to solve whatever problem. 02:23:52
He has. Unfortunately, I don't have the right degree to do that. 02:24:01
So. 02:24:05
I suggest that we pursue getting documentation from the state EPA to ascertain just what claims they're making and what is it 02:24:08
based on. 02:24:13
I want to interrupt right quick as well. This, this not being anything that's been published or presented, we will not be acting 02:24:19
on this at this time. 02:24:22
I recommend getting some information, getting it back to us and getting placed on agenda where we can take action at a later date. 02:24:26
I appreciate your insight and input in regards to this. Bring it to our attention, but we will not be elected unless in regard to 02:24:31
this time. So I don't want to cut you short, but I just want to try to get through this before midnight tonight. 02:24:37
OK, so this is just a little bit of detail about our overflow and illegal dumping cleanup program. 02:24:48
The picture on the right is the rear loader truck that we send out on Mondays and Thursdays and that goes to all of the compact 02:24:55
websites. 02:24:58
Our driver that services the bins on different days will clean up the bin sites. 02:25:03
When there's a legal dumping there, if it's something that he cannot do, then we'll he will call out and we'll dispatch the rear 02:25:09
load truck to go clean it up. And then anytime a report comes in from the county or from a customer etcetera, we send someone out 02:25:14
in the rear load truck to get it cleaned up right away. 02:25:19
The pictures on the left, that is Biscuit Hill I believe and that's kind of something that we run across every once in a while and 02:25:26
then just the before and after. 02:25:31
On that only go dumping situation. 02:25:37
And then again, we are in all of our newsletters and on our signage of. 02:25:40
Definitely saying that such is not such activity is not allowed, you know, so we are trying to get the education out there as 02:25:44
well. 02:25:47
And then, you know, hopefully by advertising, our community, cleanups, etc, we get people coming to those when they have big 02:25:52
things because there's two a month from March through October. 02:25:57
Next time. 02:26:03
For community cleanups, like I was saying, we do have 16 a year. The the schedule is here on this slide. We've done 2 so far. We 02:26:10
did one at the Lincoln County Fairgrounds in Capitan and at the Tinney Vin. Tight weather didn't really help us a whole lot there, 02:26:17
but we did have participation and we were able to get a couple of roll offs. 02:26:24
Filled up. 02:26:32
And so we're advertising those the. 02:26:34
There's a radio station conglomerate in the Lincoln Towers where we also have offices. And so they're really being great about 02:26:37
helping us do public service announcements and putting it on their morning program. I know that. 02:26:44
Kyla Hilton and Public Works has been helping us posting and so we're really looking at getting the word out there and then 02:26:52
they're being announced in our newsletters as well. 02:26:56
OK. Our slash collection events, we do these biannually and we'll have our first one on April 6th. 02:27:08
That's going to be at the Cedar Creek compactor site and our second will be at Glencoe on September 7th. 02:27:15
Umm again trying to get those advertised so people can bring their their green waste and we also accept it at the transfer station 02:27:22
in Radosa Downs. We do offer on demand slash removal for customers if they call and request it at their home and we've also got a 02:27:28
little agreement with the village of Ruidoso to assist. 02:27:35
Their department with some flash collection. 02:27:43
And we are going to be working later on. I'll be setting up some meetings with the Forest Service, but then also your Emergency 02:27:46
Management office, Aaron is going to give me some documentation and some things to stand out in our next quarterly newsletter for 02:27:52
the third quarter. And so we're really going to promote that partnership. And if there's anything, I think we've talked about it 02:27:59
before, but if there's anything that y'all would like us. 02:28:05
To get out to your residence, please let us know and we can include that in our newsletters or as a an additional flyer in the 02:28:11
newsletters. 02:28:15
Mr. Chairman, if I just make a quick comment and I was getting. 02:28:21
Slash is hugely important to several of the communities that I represent. 02:28:24
It also has a huge impact on the roads because if a contractor comes in cut slash and dumps it in the ditch, he's going to ruin 02:28:28
the road. 02:28:33
So we need to have that cooperation. I need these communities to know when these slash events are occurring, to know that they can 02:28:38
call up and get slash hauled. 02:28:42
To make sure. 02:28:48
I mean, I didn't realize the impact trash has on every other piece of infrastructure in this county. So what you're doing with 02:28:50
flashing and making this available hugely important, particularly in my community, and important, I think. 02:28:56
To aerobics. 02:29:04
Well, we can definitely do some extra outreach in that area. That is not a problem whatsoever. I have a constituent here and I 02:29:06
don't think she was aware of the fact that that isn't available. That's enchanted for us, so. 02:29:13
That education is such a prime component I would appreciate. I love what you're doing. 02:29:20
I certainly will. Thank you. 02:29:25
And then finally, just in closing, our transition has gone very well and but we couldn't have done it without the partnership with 02:29:30
the community and with the county. So I'd like to say thank you to a few people if I could. And you know within the community 02:29:37
Tracy has been great. Tracy Johnson with Enchanted Forest Water District has been so great. JetBlue has made himself available and 02:29:43
has done so much to provide support in the Sonterra area. 02:29:50
Walter, Leroy, Tendai and Dina and the assessor's office, we we communicate almost on a daily basis updating accounts etc. Scotts 02:29:58
crew with Scott, Kyla, Nick, Gary. I mean they've been so helpful in terms of us getting all the information we needed early on to 02:30:06
make sure that we were providing the best service in each different area. 02:30:13
Jeff at the road department and then you know the manager's office, Michaela and. 02:30:21
Brianna and Billy, Joe especially. We talked quite a bit as well and then finally. 02:30:27
This Commission has been so great to work with. Y'all been so generous with your. 02:30:33
With, you know, sharing your concerns, your guidance and and your insight and we couldn't have. 02:30:37
We wouldn't be doing the job we are doing today without all of this coming together the way it has. So thank you very much. We do 02:30:44
appreciate you and Alan. 02:30:48
The status of the purchase of the equipment. 02:31:03
So we've got the Ernie buyers this week. 02:31:09
Sorry about that. We're not at home. 02:31:15
So we'll be getting appraisal on that equipment in the next couple weeks. Is that their party appraisal? 02:31:19
And that's what we'll utilize to justify the acquisition. 02:31:24
Thank you. 02:31:29
Thank you. 02:31:31
We appreciate what you're doing, and I just want to say once again I echo the sentence that was being given here as far as. 02:31:33
The job that you're doing for our constituents, I know it's kind of. 02:31:41
It's kind of a. 02:31:48
Trashy subject to talk about but we should taking it, taking a good stance and moving the right direction for the county. So thank 02:31:50
you very much in regards to your service in providing. 02:31:55
Mr. Chairman and we stay on topic and talk about 23D then. 02:32:00
133. 02:32:09
Yeah, we can go ahead and jump on that right quick. 02:32:18
23D Since we're here and discussion direction of possible action to raise the quarterly solid waste fees. 02:32:21
At this time, Council, will you go ahead and take the reins in regards to this? 02:32:27
The contract that we entered into had three separate phases to it, the first phase and. 02:32:34
September 31st, we're in phase two, which is from January 1st through June 30th. 02:32:40
That phase we're charging the residents $25.00 an hour and the county picking in $5 per customer to get to the $30. And so you 02:32:46
have a decision to make prior to July 1st as to whether or not you want to stay at 25 and continue paying that additional $5 per 02:32:53
customer and that's about 45125. 02:33:00
I don't know if that is 20/20/2023 thousand 23,000. 02:33:08
May have to rising your fee structure to $30.00 a month for by the customer who then picked up. 02:33:17
Quarter, quarter. 02:33:28
Or you can leave it in the 25, but then you still be requiring social contract to pay that at $5 per month focus. 02:33:32
Mr. Chairman, yes, we had talked about this. When we consolidated all the expenses, the county was out in multitudes. 02:33:42
Of departments. 02:33:51
And that's when we realized how much money was going through the holes in the sink. 02:33:52
And at that time we pretty much agreed that. 02:33:58
$30.00 a month. 02:34:01
$90.00 a quarter. 02:34:03
Was just going to be break even. 02:34:05
We're not making anything, we're just paying the bills and getting the trash picked up. 02:34:08
And I don't see a reason we could. 02:34:14
Need to continue to subsidize. 02:34:17
This solid waste by not collecting. 02:34:20
What it's called? 02:34:23
Mr. Chairman, Commissioner, I don't disagree with Mr. Trump necessarily. I think that was the mindset. I would kind of like to 02:34:26
know before we make a decision as to what to raise it to with anything. 02:34:31
We found out. 02:34:37
How much we're going to get from. 02:34:39
Universal for our. 02:34:42
How much will we be getting from Universal for our equipment? 02:34:44
We ought to have that number in place soon. 02:34:48
Well before July. 02:34:51
That would give us. 02:34:53
Another factoid that we can look at as we make the decision as to whether we really need to raise our rates or whether we can 02:34:55
continue to subsidize, because we did contemplate that possibility as well. We're still saving. 02:35:02
Hundreds of thousands, but I'd like to have that additional information before we make a decision, Mr. Chairman. I'm concerned 02:35:09
because we'll be taking on the amount we've been subsidizing and raising rates and so. 02:35:16
I just would like to see a spreadsheet with those numbers. 02:35:24
Yeah. 02:35:29
Mr. Chairman, you want to go with Council first? 02:35:31
Thank you. 02:35:34
So I'm not sure. I I mean, maybe it's just me. 02:35:36
But I I don't remember. 02:35:40
How much we were subsidizing at the, you know, the old rate. 02:35:42
And we had, we had extra costs for pickup, we had extra this, extra that. 02:35:46
And it was really. It was a huge sum. 02:35:52
And then and then you know, you look at the 25 and I think we've all kind of agreed we're not going to take action now. I don't 02:35:55
see it on the agenda. 02:35:59
That we're going to add group to it, so that's 25 + 3 and change. 02:36:05
For getting close to 30. 02:36:09
And then we're going to have to. 02:36:12
Kick in if we'd make no changes, another $5 per person. 02:36:15
You know, per. 02:36:20
Per month. 02:36:22
That amount turns into $15 per resident. 02:36:27
Per quarter. 02:36:32
And what I'm interested in knowing and I think we have those numbers somewhere. 02:36:35
Is what were we? 02:36:39
Throwing at Sierra. 02:36:42
Before, it was a lot of money. 02:36:45
So what I'm suggesting, Mr. Chairman, is that perhaps. 02:36:49
Even if we kept the subsidy at $5 per month for. 02:36:53
Address per payee. 02:36:59
We may still be. 02:37:01
Underneath what we were paying before. 02:37:03
Obviously my underlying motivation is not to raise rates at all possible. 02:37:06
That would be one question. 02:37:13
Chairman may have people here. 02:37:16
That work, you know the community. 02:37:19
In your professional opinion. 02:37:25
What does it cost? 02:37:29
To handle. 02:37:34
A month solid waste cost. 02:37:36
Does that? Is that because? 02:37:41
Mine is all lumped into a deal. I pay sewer, pay water, I pay trash and I pay taxes because that's what the government says I got 02:37:44
to do. 02:37:49
So I don't see that we're should be subsidizing. 02:37:55
Anybody. We should be collecting what is costing us. 02:37:59
What do you what what numbers have you got? 02:38:03
Hi, my name is Mark Blackburn with Universal Waste. 02:38:09
I think you got a really good, I could really dance that question. I think you have a really good rate. 02:38:11
$30 is getting a lot for 30 bucks when you think of bulky item you're thinking about. 02:38:16
All the additional this is a unique setup you have here which really turned out really good. I think it's great. 02:38:23
And for your your area in the county. 02:38:29
I think it's on the low side. 02:38:33
Being honest. 02:38:34
I think it's all a lot of it. The reason it's a little low the landfill, the teaching fees are low here. 02:38:37
So that helps us keep it low. 02:38:43
The fact that you have the infrastructure already built helps us keep it low. But when you think about the slash, you think about 02:38:45
all the bulkies. I mean, we send a truck. 02:38:49
Twice a week to each one of those locations to make sure there's nothing on the ground. Plus we rake and sweep up the the area now 02:38:54
so as you go by it's clean out and. 02:38:59
You add it all up. 02:39:05
I think $30 pretty cheap. 02:39:06
Well, the reason I asked that was when we started this thing. 02:39:08
Four years ago, talking about solid waste. 02:39:12
My son-in-law worked for Republic out of Amarillo. He ran the solid waste and he had constituents in eastern New Mexico. 02:39:15
And he was. 02:39:25
And we were doing $25. He couldn't believe it, he said. You're losing money hand over the fist. 02:39:27
So then we decided to look at it and we were like 900 and something. 02:39:33
$1000 a year coming out of the general fund. 02:39:37
So I think it's fair. 02:39:41
For everyone of us to understand that we have to collect what our costs are and we need to let the state collect their taxes, that 02:39:44
we don't need to be subsidizing that. 02:39:48
I think you said it earlier when you talked about how the the trash is such a big deal and I think a lot of times people don't 02:39:54
realize that they put their trash out on a certain day and they come on their their carts empty or. 02:40:01
They throw their their trash into one of the compactors. The next time it's empty again. I don't think they realize all that it 02:40:07
takes to get it done. 02:40:11
And just my own opinion. 02:40:15
I think the $30.00 for what they're getting, I would not. 02:40:17
Think you need a subsidizer? That's just my opinion. 02:40:22
Yes, so I think. 02:40:25
Council But I also just want to say thanks for letting us be here. We're really enjoying the county and thank you for. 02:40:28
The certainness be thank you. 02:40:34
Solid waste liner. 02:40:43
Chairman Proctor, Commissioners. Alan, our balance right now for 564 is 118,180 two 48 say that again please 118,180 two 48. 02:40:59
What page are you on? Page one and the finance book? 02:41:13
And it's 564 fund. 02:41:23
And then also out of the 563, the environmental fund. 02:41:28
There is a transfer to go into that. 02:41:35
In the amount of. 02:41:39
$320,030.18 if we need it. 02:41:48
So 563 can be transferred to 564 if needed. That's the GRT. 02:41:56
Environmental. 02:42:02
Questions. 02:42:10
So the way it sounds right here right now, as far as addressing this as it's been. 02:42:13
Published. 02:42:17
I believe we need actually some more information before I can make a sound decision in regards myself. I don't know about the 02:42:19
remainder of the Commissioners, but I think this is something. 02:42:23
Bring back for consideration and action. 02:42:28
With more documentation and backup. 02:42:31
In regards to future reference there, so if we can have that written down as far as coming back to visit with would be great. 02:42:33
I'd like to see. 02:42:41
What the change of service going from dumpsters to compactors and. 02:42:43
How that's going to like the increase level of service? 02:42:49
As well as what the increase of cost is going to be. 02:42:54
Just to have an overview of. 02:42:59
Changes that are going to be occurring. 02:43:03
My understanding I might be wrong, but we're. 02:43:06
We're not going to control the type of service they're going to give. We're just supplying it. 02:43:09
There's a plan of service out there how they go about it. 02:43:15
I guess that makes sense, yeah. But I would like the public to be aware that they're getting an increase in level of service. 02:43:18
As well as an increase in their bill, you know what I mean? Just to be able to justify. 02:43:25
That should come with documentation as well. 02:43:31
Hopefully, yeah, so. 02:43:35
Yeah, Mr. Chairman, Different, a little different. So how, how are the collections going? 02:43:40
Are we still doing that? Are you guys doing that? What's the deal, Reagan Bond, universal waste systems in terms of collecting on 02:43:46
the Yeah so. So I've got I see in our agenda we have we're going to be asked to approve some liens that are out there. 02:43:54
Are we doing? 02:44:03
How we doing? So basically we took over the building on this first first quarter in January we sent out 4492. 02:44:04
Invoices. In the meantime, we continue to work with the assessor's office, so you know, they'll say, hey, this property had a 02:44:14
house burned down South, it shouldn't have been built, etc. So I believe we are currently at 4475 we've collected over. 02:44:21
Over 75. 02:44:30
At this point, the last report I ran, there were just over 1100 outstanding invoices. We did send out a reminder invoice 3 weeks 02:44:32
ago. 02:44:37
Two weeks ago and we're going to be doing that again. Our next billing will go out at the end of next week. 02:44:42
I can interrupt because you're answering beautifully. 02:45:28
But you guys are taking that on yourselves with respect to a delinquent account? 02:45:32
So what? What happened? What are your triggers like? 02:45:39
Is it 45 days? 15 days? What's the delinquent? We start doing that at 15 days past due, 15 days past due, and then what's your 02:45:42
first? 02:45:47
What action? And that was when we send out a reminder notice. So. 02:45:52
The bill went out say January 1st, do January 30th, February 15th, then our then you get that invoice goes out nothing. What's 02:45:57
your next trigger that is in the contract that we have and within our proposal at 45 days past due then those names and addresses 02:46:04
are transferred to the county for the county solid waste department to work on collections. At that point when we started doing 02:46:11
the billing process the customers basically started on a clean slate with us the collections that Y'all had from you know December 02:46:18
23 and and back. 02:46:24
Those are still being worked by the county, but we're just going to have to get together and work as partners to continue these 02:46:32
ongoing collection efforts on both sides, you know as we can get customer information. 02:46:39
In terms of contact information etc then we share that with with Kyla at you know in solid waste as well. And so we're still, this 02:46:46
is still just our first billing cycle and so we're now just seeing OK this is where we are, we do have customers that call and 02:46:52
just. 02:46:57
Say they're not going to pay. 02:47:03
Because they just bought a house here that wasn't included in their closing documents when they closed on the House. And they're 02:47:05
only here two times, you know, 3 * a year, 2 weeks a year, etcetera. And so we're running into that too, and we do. 02:47:12
You know, fight the solid waste ordinance and try to educate the customers on that. But, you know, I think I had brought it up 02:47:20
with the chairman. 02:47:23
That you know, it might be good to meet with the board of Realtors and make sure that. 02:47:27
These kind of ordinances that do require. 02:47:32
Adherence to whether you live here or not may be included in a conversation that they have. 02:47:35
You know when the title companies are closing those those deals, but it's it's, you know, bad debt is everywhere. It's just a 02:47:41
matter of getting people educated. The thing that makes it a little more difficult in Lincoln County as opposed to some of the 02:47:49
other areas we serve that are maybe Polycar only as we can stop their service here. That's really not not an option. 02:47:56
And and so we we are, you know, we do need to be creative in how we go about that. I know that. 02:48:04
There's, I mean, this is something that came from the solid waste department when I was meeting early on with Brandy and Kyla. 02:48:12
Was that there are websites like called Fast People Search where you can, you know, if we get return mail or if this customer 02:48:18
isn't responding, we can look up that way and see if we can get a mailing address that might be different from our own. I mean we 02:48:23
are you know any mail that is returned to us. 02:48:29
We are working those so that we can find out why it was returned and we reach out to the assessor's officer. They're actually very 02:48:34
good anytime there's a. 02:48:39
An address change, we get a screenshot of it. Like 10 days. Sends me that every day. 02:48:44
You know, after 4:00, sometime between 4:00 and 5:00. So we're working on keeping those updated. There's just those people that, 02:48:51
number one, are either refusing to pay or #2. It's falling through the crack. But the 45 days you sent a note to Scott, perhaps we 02:48:56
will send, we'll be sending Scott. 02:49:01
The the full list the spreadsheet of those that have not paid. 02:49:07
And their outstanding balance etcetera, yes, Sir. 02:49:14
And that's up to spot then it to pursue it. 02:49:17
Yes. OK. Thank you. And then I I believe that's when the lean process comes into play or I know that as the. 02:49:20
The ordinance was updated that there's also some other things that have to do with fines, etc. And so that's when Scott and his 02:49:29
team would make the decision to pursue those in conjunction with code enforcement officer. 02:49:35
Yes, just to be clear. 02:49:43
Appreciate the effort. You may collections, it's important. 02:49:45
End of the day. 02:49:49
Anybody doesn't pay. 02:49:51
Accounting base, right. Yeah, You're not picking it up right. 02:49:53
Thank you. 02:49:57
All right. So when I say we I should broadly, I'm just one taxpayer. 02:50:00
Of this county is picking up for those who want to pay, correct. So with that being stated, I believe we'll have more information 02:50:07
and have this discussion later date for more precision and action with that time Moving on, I'd like to go ahead and probably. 02:50:13
Warden Castleton, if you'd like to go ahead and move to that right, quick to get it done and then probably go to the hospital. 02:50:22
I'm sorry to interrupt. 02:50:29
I have Tracy Johnson here. It's it's a resolution. 02:50:32
For. 02:50:38
Support of their efforts, yes. I don't think that'll take very long. 02:50:40
Thank you for being with us. Good morning, Chairman Proctor and the commissioners. 02:50:50
My briefing is going to be just that very brief. 02:50:56
We have averaged. 02:51:00
Over the last month, 60 detainees at the Lincoln County Detention Center. I am Ross Castleton, warden of the Lincoln County 02:51:02
Detention Center. 02:51:06
Our staffing remains strong. We're down to staff. We have been at 100%. 02:51:12
But as typical we we rotate through some staff. 02:51:19
We continue to handle some of our plumbing issues. 02:51:25
On an emergency basis, you know backup scenes and showers, things like that, we're we're maintaining those. We haven't had any 02:51:29
major. 02:51:34
Emergency situ. 02:51:39
So we continue to move along. 02:51:41
Keeping those things up to date. 02:51:44
Some of the things we continually do, painting, sales, trying to make. 02:51:48
Things livable and a positive environment. We continue doing that. Currently we have, we're in the process of renewing the Rice 02:51:53
grant so that we can continue with our education and treatment programs. 02:52:02
We have. 02:52:11
The university coming in providing some services, vocational education programs, things like that, and that is all through the 02:52:13
Rice program. 02:52:18
We're also continuing our efforts on accreditation. 02:52:24
We have our first walk through. 02:52:28
April 3rd for that accreditation process. 02:52:30
Through the New Mexico jail standards. 02:52:34
Our medical staffing continues to stay. 02:52:40
At 100%. 02:52:43
Our new Health Services administrator, I asked her to develop. 02:52:45
Protocol for our withdrawal symptoms. So we are in compliant with providing those protocols for those withdrawing from opioids and 02:52:51
alcohol within our facility. So we're providing them services, medications if needed and so we feel very. 02:53:01
Confident that we have a good program there that's in place. Umm. 02:53:11
And and really, you know. 02:53:16
Our staffing, again, is staying. 02:53:20
At A at a good level and you know I think the environment at the jail is is positive right now it's it's things are going well. So 02:53:24
that's all that I have for you guys and if you have anything for me, I stand for questions questions coming to commissioner. 02:53:32
Thank you for the presentation. 02:53:44
We occasionally rail against the issues. 02:53:48
The physical plan has. 02:53:51
And we know they're there and we're dealing with those kids going out. You've been following it, right? 02:53:54
I think the point we need to make is. 02:53:59
Those are long term issues. We've known about them when we're addressing them. 02:54:01
But within that context, you're not having any problem protecting. 02:54:05
Your inmates. 02:54:09
They're being treated well, they're not being exposed any additional issues. 02:54:11
As long as we continue to take care of the long term maintenance of the facility, is that correct? 02:54:16
That is correct. Yes. We try to have a positive environment. You know, I'm all about modeling behavior, so my staff. 02:54:21
Model professionalism, their interactions with the detainees. 02:54:31
You know, my expectation is that they do that in a professional manner, treat people with dignity and respect. 02:54:35
You know it's. 02:54:44
I don't care why you're in jail. 02:54:45
And when you come to jail, you may be innocent. You may you may be guilty. 02:54:48
Doesn't matter to me one way or the other. When you come there, you're going to be treated with respect. And so that's, that's the 02:54:52
philosophy that I have and I pass that on to my staff and I appreciate it and on behalf of the county, the fact that you do take 02:54:57
care of your prisoners. 02:55:02
While working with us to upgrade facilities is. 02:55:08
Gratifying. It's important. 02:55:12
And I think our Council is probably much assured. 02:55:14
Reassured knowing that. 02:55:18
All of these industries are manufactured well. 02:55:19
While we work with you to upgrade. 02:55:23
Yep. We were looking very forward to those improvements. 02:55:26
Thank you, Mr. Chairman. Just a quick question. I appreciate your comment on opioid addiction, alcoholism. Does that include and I 02:55:31
would assume it does. 02:55:36
Methamphetamine issues as well, yes. 02:55:42
Yes, that's we've included that in part of our intake process. One thing for the one of the things that I talked to Commissioner 02:55:45
Butler about was. 02:55:51
Having those opioid funds. 02:55:58
Pay for a higher level of. 02:56:01
Urine analysis so that when detainees come in, we can actually see what they've been using and so that we can address them more 02:56:04
quickly sometimes through embarrassment or whatever they they they're not forthright and the substances that they're they've been 02:56:10
in. 02:56:16
Taking and refusing and so we can pick up on that and then try to address those in a more timely manner. 02:56:22
I'd really like to be. 02:56:30
Aware. Have you present specifically? 02:56:32
On those efforts in some detail. 02:56:35
At A at a next meeting. How did you do that? 02:56:38
That'd be great. Yes. Thank you. Yep. 02:56:41
Other questions? 02:56:46
Warden, appreciate your time here. Thank you very much. Let's move on to Mr. Overhue. Right quick Lincoln County Medical Center 02:56:49
update. 02:56:54
Good morning, Chairman, Proctor Commissioners, Todd Review, hospital Chief Executive with County Medical Center. Just a few 02:57:07
updates for you. First off, I'm sure the county is aware that we had an unfortunate depth of the plague that occurred at the 02:57:12
beginning of the month. 02:57:17
That did involve LCMC as part of that I am, you know, happy to report that we believe it was a isolated case, was contained no 02:57:24
significant. 02:57:28
It's unfortunate that it touched our community and so just of course I'll take any questions that you have that I'm able to answer 02:58:07
relative to that, so. 02:58:10
Good news. Physician recruitment has been going very well at the facility. I think I mentioned previously, doctor Megan Belcher 02:58:15
will be joining us in August. 02:58:21
Umm, she is coming to us from Houston. She's a family medicine physician and so she'll be opening up her practice in the month of 02:58:27
August. So I think that's gonna be a great addition for us. We've also successfully signed Doctor Bell and Doctor Gonzalez. Doctor 02:58:33
Bell actually lives in the Capitan area. She moved here recently. She grew up in New Mexico and practiced. Most are missing in 02:58:39
Kentucky. 02:58:45
But let's come home. And so she is. She'll be joining us as a hospitalist as what she'll be for us from that standpoint. So, so 02:58:52
excited to have Doctor Bell Come on. Doctor Gonzalez is a another hospitalist that is joining to sign the commitment. She actually 02:58:59
lives in the Santa Fe area. She'll be commuting down to work for us so. But she has signed a contract with us. 02:59:06
We have an offer out to an additional general surgeon to supplement Dr. Rosales, but do not have standing on where that is at this 02:59:14
point. And we've just recently received an application or a letter of interest from a psychiatrist, which I'm very excited about. 02:59:21
So that'll be a new service that we'll be bringing to the India if we can pull off that recruitment. So we'll see how that goes. 02:59:27
EMS, you know Sandy just keeps telling me that that the carrier Zozo unit is just going bonkers. It's and in a positive way is in 02:59:36
the very great community response and utilization of that that station that that team seems to really be a match in the community. 02:59:43
I know my clinic staff, I was worried about putting them in there. My clinic staff loves having them in the clinic and so that has 02:59:50
just been a very positive thing. 02:59:57
The Alto station is doing very well. Their backup supports of the Capitan area. We're hearing very positive things about the 03:00:05
response time. So we've seen from that. So I want again thank this Commission for investing in that. I think that was a great 03:00:11
decision on all of our parts to do this and I really do think we have strength in the EMS system within the county. 03:00:18
Last thing, just to give you an update just on patient satisfaction, got the report yesterday the the ER is still at the 80 at the 03:00:26
81st percentile right now. It always ranges right in that area. 03:00:31
Nationwide. So that means it's in the top 19% of all hospitals and the inpatient is in the 78th percentile. 03:00:38
Nationwide as well, I will say we're leading the entire press system in both those two areas of the Presbyterian hospitals. 03:00:47
So for that I'll stand for any questions for me. 03:00:53
I appreciate you very much. Thank you all. 03:00:59
OK, so. 03:01:04
This time. 03:01:06
Item 22, is that correct? You want to go through that? 03:01:13
Yes. 03:01:17
Item we have Item 22, Approval Resolution. 03:01:23
2024 Dash 48 Lincoln County Support of the Janet Forest Mutual Domestic Water Consumers Association Federal funding request. 03:01:27
For construction of infrastructure to replace existing 45 year old heat damage distribution pipes with new fireproof piping meters 03:01:35
and fire hydrants. 03:01:41
At this time, I will turn this over to. 03:01:47
This is Tracy Johnson. 03:01:52
He's present here from the Enchanted Forest Water Board. 03:01:55
I did want to give an acknowledgement out to Harlan. 03:01:58
You may remember that while the county was presenting. 03:02:02
Henry. Those who? 03:02:06
So was Miss Johnson. 03:02:08
And she received capital improvement funds in the amount of 2.5. 03:02:10
$1.1 million. 03:02:18
As part of that capital assessment. 03:02:20
So she's been successful already and this is her attempt to get additional dollars. 03:02:23
Much needed from the federal government. 03:02:28
You know, turn over to Miss Johnson, make a presentation for me, yes. 03:02:31
It's Tracy Johnson. 03:02:37
Hello Chair, Commissioners Tracy Johnson, a chance to Forest, Water and Secretary, Treasurer, bookkeeper. 03:02:42
What exactly did you want me to present, Sir? 03:02:48
We're being asked to pass a resolution supporting your efforts and I just want you to detail those efforts. 03:02:52
Where that comes in, it's a phase project. Where are you in that? 03:02:58
How much will this help? Our clothes will take you to them if you're successful. 03:03:02
Actually, we're doing very, very well since. 03:03:07
You all were part of passing that. 03:03:10
Grant for us two years ago to rehab our well. 03:03:12
Not in a good place. And coincidentally, our hydrogeological report just came back the day after we all went to Cynthia Black's 03:03:53
presentation. 03:03:56
And it's beautiful, showing the fissures and the aquifers and stuff up in our area and where our well is, is. 03:04:01
Really a rotten spot. So we're going to be going after the CVS funding for well, specifically for the well, but we're going to 03:04:07
write it in such a way that we can also use it for distribution if we fall a little short for distribution, because it seems like 03:04:13
every six months the cost estimates go up. 03:04:19
Quite a lot. 03:04:25
So when I did the Water Trust board application that was based on what our total distribution project was going to be as of that 03:04:27
date. I think it's gone up a little more, but the capital outlay will help us tremendously. So basically what we're we're going to 03:04:34
go after for the congressionally direct spending grant money is for the well and everything included with the well pump house 03:04:41
pertinences, but also some distribution because we will have to lead up to the tank. 03:04:48
And right now, our hydrogeologist is saying that the best place to put our well is closer down to 48. 03:04:56
So that's probably going to be a lot of distribution, so distribution piping going up to the tank. So that's what we're asking 03:05:02
for, for CVS requesting, we're hoping to get the majority of that from CVS requesting. We did also as you know, you passed us as 03:05:10
Colonias last August. The Colonias application just opened in in January. We did put out an application for that. It just closed. 03:05:17
Friday will be two weeks that it closed out. So we'll be hearing hopefully from them in May. 03:05:25
If we were to get CDs requesting, that would not come until March or April of next year. So hopefully the colonial funding will 03:05:33
come in before that so we can get started on that. We did get $40,000 from water transport last year, specifically for the purpose 03:05:40
of a technical memorandum and hydrogeological report, which will be our planning tool for. 03:05:47
The new well and everything. So basically our that's where the hydrogeologist came in and he was doing his report. So we're almost 03:05:56
done. We're just waiting for all the approvals on that. Right now it's 100% complete, but we have to have all the sign offs 03:06:02
throughout the state for that. So that's what we're hoping to get CDs requesting for is to finish out the. 03:06:09
And new water source project. 03:06:16
Just to make clear this this resolution. 03:06:18
You're not looking to encumber the county. This is absolutely. 03:06:22
Congress County once. And I promised I wasn't going to come back and ask for more money again. And I'm not doing that. 03:06:29
So, but we're just it's for county support basically. So Melon, Congressman Stansbury office and Senator Heinrich's office and 03:06:36
Senator Luhan's office knows that we have the support to the county behind us because everything that we do is, is in the long 03:06:41
run. 03:06:46
Not just us, because that's telling us where we need to do our different work, but it's a tool for the county. 03:07:21
And I brought it up to our board time and time again. Then in my opinion, I believe we should share every bit of our information. 03:07:27
Because it's going to help every other district in the county. 03:07:34
To continue because I think every district in Lincoln County needs to do something infrastructure wise or water wise or well wise 03:07:40
or something. 03:07:44
So it's a conglomeration of health. 03:07:48
Mr. Chairman, I've got a question. Yes, Sir. Yes, ma'am. So. 03:07:53
The New wealth. 03:07:58
What do you have any restrictions on per capita usage or per meter usage or what do you anticipate? 03:08:00
Actually we have 29 acre foot from the office of the State Engineer for Water Rights. 03:08:08
And because our well has produced so little for so many years with basically only used 10 acre foot and we stand a chance of 03:08:13
losing that if we don't start producing more water. 03:08:18
So it will be just for our district. 03:08:24
But if there is, if there is recollection like the state and the federal government is really pushing down on this collaboration 03:08:27
effort, there's too many districts out there that are 100 people, 200 people, 42. Our next door neighbor is 42 hookups high Sierra 03:08:33
states. 03:08:39
And we've approached them three times asking for a recall operation or to help, and asked for just an emergency interconnection, 03:08:44
meaning that we would connect to their well. 03:08:49
With a meter and then they meter us and we pay for what we use from them. They absolutely disagree 3 all three times that we've 03:08:54
done that. Sooner or later the state is going to mandate that. So if we have a better producing well, which will enhance the 03:09:00
future growth of the area, we could also do that same thing like say, hi, Sierra started to their well, started to go back or the 03:09:06
next neighbor over is Alto North and that that's up to 2:20. They have 22 connections. So all of us should be together basically, 03:09:13
and we should be sharing. 03:09:19
So did I answer your question? I would just say that. 03:09:26
Yeah, you found some water. 03:09:34
The question is water. Water budgets. 03:09:37
All right. So, so that's really probably not a discussion here. 03:09:40
But I'll tell you, this Commissioner is concerned about. 03:09:46
The overall water budget and how? 03:09:49
Taking more water out of one place. 03:09:52
Leaves less over here and you guys aren't making any. 03:09:57
That's why you're having a redrill and that's why you've got other places retrilling and I think. 03:09:59
We're in deep travel, particularly with the state. 03:10:06
Engineer I don't think he, I think he's clueless what he's doing with water and and water rights. 03:10:09
And we've got a real issue, but thank you for your presence. I agree with you 100%. We've got a problem going on. We only produce 03:10:16
7 gallons per minute with two wells. 03:10:21
Well, you made a comment that sparked interest in me. 03:11:00
You said if we don't use and I know this to be true. 03:11:04
If you don't use your allotted water. 03:11:07
You're going to lose it. So what does that generate? 03:11:10
Generates what you're talking about behaviors that might not be conservative. 03:11:15
Correct, correct. That's why we're going to, I don't propose us ever changing our water rates because we need to stay 03:11:19
conservative. I'd be interested to see if that happens going forward, yeah. 03:11:24
But that's 18,000 gallons of water that just went someplace, not for personal use. 03:12:00
So I. 03:12:06
Sorry, I lost my train of thought. They're telling you. But I agree with you 100%, you know, everybody needs to. 03:12:09
Think about this. We were all that that conference and we know what these these fissures are looking like and what the water 03:12:15
budget is looking like and everybody needs to be. So it's incumbent upon you and your organization. 03:12:21
To put those in place and educate within your community. Yes Sir, That's what my plan I hope to in the future. I hope to thank 03:12:27
you. I just want to say. 03:12:31
I just want to say, you know, Tracy, you've been. 03:12:36
Before the Commission and we first come here, we kind of told you what how the. 03:12:38
Carried the cabbage and we weren't able to help you and get resilient enough to take it on the back and continue to go through the 03:12:44
resolutions and the the trial and tribulations and getting before the water board and. 03:12:48
And doing everything, and I want to commend you on that at the same token we talked about, say for example the. 03:12:53
Little bear fire that did some devastation and damage. There it did. You know the surface runoff didn't improve some. Same token 03:13:01
with this, looking at what you're working on. 03:13:05
I really support this in a sense because you are also helping the county, you're you're you've done everything. You're not asking 03:13:10
us for money, you're just asking for support. And so therefore I can say that I I I appreciate you. 03:13:16
Rolling your own boat and just asking us for support through a resolution form I I think it's. 03:13:23
The New Mexico Rural Water Association has a water specialist called named Martha Graham, and she developed source water 03:13:59
protection plants. 03:14:04
But I I have to thank my my actual district commissioner. 03:14:39
As well as the support of everybody, but he has really been a sounding board for me and he is really helped me in every little 03:14:43
step that we need. So I think Commissioner Pepper and I thank all of you for listening to me, I really appreciate it and yes Sir, 03:14:48
I have been coming for two years straight now. 03:14:54
Tracy, you've been an inspiration and I'm very proud. 03:15:01
To move that this Commission. 03:15:05
Support your endeavor by passing resolution 2O24-40. 03:15:07
Thank you, Sir. 03:15:13
I really want to make sure of the correct one. 03:15:14
Yes. Thank you, Sir. 03:15:17
I'm sorry. 03:15:22
Do you make motion not second? OK for discussion. 03:15:24
We'll call Madam Clerk. 03:15:28
Hi. 03:15:31
And I thank Commission standing behind this, it was easy. Let's just let's talk to 21 right quick. Is there any further? 03:15:37
Definitely 21. All right, This is approval resolution 2024-47. 03:15:45
Support of Alto Links Water and Sanitation to the district for federal funding, request for water treatment, water storage and 03:15:55
fire hydrant expansion projects. 03:15:58
Again, once again, I think this is something for just a support in regards to that area which I think short here. Does anyone 03:16:03
speak on behalf of this? 03:16:07
I just got a message saying that he's. 03:16:13
He was going to come in by zone, but now he's been called away. So we will not have a presentation other than I think the 03:16:16
resolution says it all. This again is good for the county, particular fire highlights and the additional water storage. 03:16:22
Mr. Chairman? Mr. Chairman, I got a comment here. I disagree. 03:16:30
That it's good for the county. 03:16:35
I have been a strong supporter. 03:16:38
Of increasing bulk water storage. So I certainly agree with that. 03:16:41
This is for firefighting. 03:16:46
Infrastructures like fire hydrant systems is very important. We all know why. 03:16:49
We don't beat that to death. 03:16:54
What bothers me in this particular resolution? 03:16:56
Is now therefore be it resolved. 03:17:00
The federal funding piece, The water storage, the treatments. Interesting, but that's OK. Infrastructure fire system is good. 03:17:06
To provide for the ever growing water needs of the Alto community. What is that? 03:17:15
Ever growing water needs of the outdoor community, Does that mean we're going to? 03:17:21
Continue to. 03:17:27
Seek out new water sources and withdraw more water. I mean, that's how I read that. 03:17:31
Also has sufficient water. 03:17:36
Water rights don't know, so translate into war, so they must continually be the drill. 03:17:39
Or seek additional water so that they can continue to produce the amount of water that's available under the water lights. 03:17:47
Their ever increasing needs includes. 03:17:55
Capture or Brainwall. 03:17:59
Delete. 03:18:02
That's consumption. There is a need to capture rainwater in order to feed its community with water. 03:18:03
That community provides 50% or more. 03:18:10
Of the income that this county. 03:18:15
This Commission allocates. 03:18:20
It has to remain a thriving community. 03:18:23
It has to be able to mean it's what it needs. 03:18:26
It has what it writes. 03:18:29
In order to fulfill those water rights and keep those water rights that has to produce. 03:18:30
That water. 03:18:36
Everything that's being done here. 03:18:38
In yours, to the benefit of this county. 03:18:41
That community has to remain vibrant. 03:18:45
And viable. 03:18:48
The water has become an increasing abrackage. 03:18:50
It's got to be cleaned up. 03:18:52
So people will continue to want to live there. 03:18:54
So the housing crisis will continue to go up. 03:18:57
So that this county can continue to collect revenue. 03:19:00
And takes care of the hinterland, all the other roads in the county. 03:19:04
Now this is a productive. 03:19:09
Community. All they're asking is for you to say yes. 03:19:12
I believe in that community. It's been good to this county. 03:19:17
Tell the federal government. 03:19:21
We are in support. 03:19:24
Of their securing these funds. 03:19:27
So that they can continue to thrive as a community, let me provide additional fire hype. 03:19:29
Fire department can expand its reach because every time we expand fire headings by 1000 feet. 03:19:38
We get about. 03:19:45
Or new homes covered. 03:19:46
So that's important. 03:19:49
And it makes it safer for our firefighters to fight those fires. 03:19:50
So that's important. 03:19:54
Storage of water. 03:19:57
We gave the village of Ruidoso. 03:19:59
Several million gallons of water from bribe fire. 03:20:03
That community stepped up because we have those resources, because we go out and seek money. 03:20:08
To remain viable. 03:20:14
So I'm not. 03:20:17
Exactly sure what the concern is here. 03:20:18
Why every single Commissioner here? 03:20:21
Doesn't stand up and support. 03:20:24
And also community because I'm telling you it supports this county. 03:20:27
Without question. 03:20:30
If I may, Mr. Chairman, the only, the only. 03:20:33
Problem I had was the ever growing water needs of the outfield community. 03:20:37
My concern is that we are, we are tapping into. 03:20:43
A water budget that's not growing. 03:20:48
Now if we have unfettered growth or use of what available water we have. 03:20:51
And that's what this suggests. It doesn't say what you talked about other than I mean, I agree. 03:20:58
I was very clear. 03:21:04
I agree with water storage. I agree with hybrids. I agree with distribution. 03:21:05
But when you start talking about having to drill more wells to. 03:21:13
Compensate for wells that are drying up because we're the water budget can't support it. I can't support it. 03:21:19
That has nothing to do with not supporting Alto. Alto is going to dry up and wither away unless Alto starts looking at the water 03:21:27
budget and not just what they've got from. 03:21:32
The state engineer in terms of water, right? Because the water rights don't make water. 03:21:38
And we know that with the geological. 03:21:44
Fissures and blockages that you can You can buy water rights from someone over here. 03:21:47
But it's a completely different aquifer and will not support. 03:21:54
There are no aquifers in this, you are correct, you need to go my point exactly my friend, I'd like to move. 03:21:59
That this resolution be passed and I'm hoping it's going to be done. 03:22:07
Unanimously. 03:22:12
Because it would be. 03:22:14
An incredible disappointment that this community was abandoned by one or more of its commissioners because it doesn't seem value. 03:22:15
In this community pursuing federal dollars to maintain its integrity and its ability to take care of its right, I take exception 03:22:24
with the character comments. 03:22:29
OK, so the rational hype. 03:22:35
It's a rational hyperbole. 03:22:38
OK, so before this time is the resolution 2024-47? 03:22:41
And we've heard opposition, we've heard favoritism. I just want to say once again, this is for a resolution stating that Lincoln 03:22:46
County supports this not financially, but as a a body and soul here that actually does warrant some stuff and merits in my behalf. 03:22:53
I don't understand as far as this goes, as far as the drilling of what they have allowed to them. 03:23:01
That's set by the standards that are. 03:23:10
They're limited to by the State Water Board to begin with. 03:23:12
But this time is there any further discussion? I'll second is amendment. 03:23:16
He made, he made a motion. 03:23:21
To improve it our second as much. 03:23:24
Just present the motion. We had a second, then properly moved and seconded. We approve Resolution 2024-47. 03:23:27
Discussion. Debate. 03:23:36
I would. I would be willing to approve it without that one comment. The ever encryption needs. I don't want to support further 03:23:38
growth in that community that takes water away from. 03:23:43
The whole Upper Hondo. 03:23:48
Part of ****. 03:23:51
All right for discussion. 03:23:54
Roll call, Madam Clerk. 03:23:56
Commissioner Fisher Nay. 03:23:59
Thank you. All right. Mr. Chairman, I'm embarrassed that this Commission can't get behind the committee moving on here. 03:24:07
Is that what I'm hearing here? Is there any pressing issues? 03:24:20
Any pressing issues that people need to present before we take off their lunch break? 03:24:23
The health council would like to help. Council. All right. Yeah. Well, I didn't see Sharon Dixon here, so I thought, well, I 03:24:28
didn't know I didn't. 03:24:32
OK, very good. Let's try to go through this right quick. You guys can bear with me on this one. 03:24:37
Thank you so much, Mr. Chairman and Commissioners. My name is Alicia W Mccart and the coordinator with the Lincoln County 03:24:43
Community Health Council. 03:24:46
And I'm Carol Blue. I'm the vice chair of the Health council, and I'm attending today for Shannon Dixon, who wasn't able to hear. 03:24:50
Thank you for fitting us in right now. Can we approach to give you awesome? Do it carefully, please. 03:24:58
We do have a little video to show y'all that just kind of gives an overview of our past year and what we've done. 03:25:11
I don't want to pick one of these up already. 03:25:18
I think I have one in my mailbox. 03:25:21
I'll share it with you. 03:25:24
Yeah, we've got one of the office. 03:25:27
Yes, they went out to every resident in Lincoln County this year. We do that most years. But last year we tried to move things. It 03:25:39
didn't quite workout. So we're back to Melanoma. 03:25:42
That's OK. It's just kind of background music, so it's not a huge. 03:26:03
I can hear it now. 03:26:09
Turn my computer on blue screen. 03:26:22
It's available to all insulators, and this year we have 261 studios participate. 03:26:29
7th Annual Climate Challenge this year, where we provide fun and social ways to get into better health. This year we extended the 03:27:02
program, hosting events and several times throughout Lincoln County and Escalero, and including options to attend free community 03:27:07
health classes and to do more health and housing activities on their own. 03:27:12
We gave away $350.00 gift card halfway through the challenge and the top two participants. At the end of the eight weeks we see 03:27:18
the unfortunate free rollers, causes and a one month gym membership. Thank you to all of our participants and congratulations to 03:27:22
this year's winner. 03:27:27
A big thank you to our grandmother, partners with Centers for Disease Control and Pollution and New Mexico Lives and Health 03:28:49
Councils and the New Mexico Department of Health. Without you, we would not be able to have this amazing impact on our community. 03:28:53
Thank you. 03:28:58
All right. Thank you guys so much for taking the time to watch that. It did highlight many of our programs. That's not all of 03:29:04
them. We have about 10 that we do every single year and we average about 30 now a year programs that we put on in the community 03:29:09
both in Lincoln County and on the muscular Apache reservation on the tribal lands there. We do a lot of work with the tribes since 03:29:15
they're so close to us even though they are technically in Ontario County. 03:29:20
Some of the things that you saw and also if you open your health and Wellness guide, we provided you with a little fact sheet for 03:29:26
us. 03:29:29
I just wanted to highlight in your fact sheet on the top left, we do have a mobile food pantry that we do in Mescalero. They meet 03:29:33
every month and we have great attendance with that. Several years ago we had one in in Lincoln County, but we've had so many 03:29:38
others really come up and and take the stand on that. And so we haven't had to provide a food pantry here in Lincoln County 03:29:43
sometime now. 03:29:47
But also on there you saw we do a lot of work, you saw all the people glowing. Those are all of our resilience and suicide 03:29:53
prevention walks. 03:29:57
So we do a lot of work around suicide prevention, around vaping education and the schools, both with students and just at events 03:30:00
like the trick or treating event in the town. Every year we give out. 03:30:06
Information about vaping would give up bracelets and football squeezy footballs and other things for the kids that have don't vape 03:30:11
messages on them. 03:30:15
And so we'll stand for questions, Commissioner. 03:30:56
Thank you for doing what you're doing. He's a great work. I know it's very important that we have this. Any bit of help we can 03:31:00
help in? 03:31:03
Help one another Alan. It's great so. 03:31:07
What you're getting done for the community is honored. Thank you so much. I had one more thing, Carol Blue. 03:31:10
I just wanted to say I think in the packets it also is there an invitation? 03:31:20
But we're actually celebrating 30 years of having a health council here in Lincoln County. It hasn't always been called the health 03:31:26
council, but it started out 30 years ago as a maternal child Health Organization of community volunteers and then has progressed 03:31:33
through the years. So we're actually having a business after hours on April 25th. 03:31:41
From five to seven, 5:00 to 7:00 PM at the NMU. And there's an invitation in there and we would love for you to come. 03:31:49
Thank you. Thank you. Appreciate it. 03:31:57
Commissioners. 03:32:02
Medical motion would break the line. Is there a specific amount of time you'd like to break for lunch? Well, long enough to get 03:32:04
out the door? 03:32:08
Most of the time you don't even give us that, but I would like at least 30 minutes. 03:32:13
We're not going to take a motion or vote on this. We're just going to go ahead and break for lunch till 12:40. 03:32:19
1240 presume at 12:40. 03:32:26
You would take ever growing. 03:32:30
But from what I understand MP. 03:32:38
All right, let's let's get this. Are we good to go? All right, Are you ready? 03:32:41
Time is 12:40. We will resume our regular Commission meeting. 03:32:47
I'm out of a lot, so hold on, hold on, hold on. 03:32:54
I needed. 03:32:58
Recording and program. 03:33:04
40 will resume our regular Commission meeting at this time Next we have. 03:33:06
I tell you what we can do. We can actually go through and do the. 03:33:16
We have. We have got to 14, but there's some people that we wanted to get out of here as far as. 03:33:26
Airport, Airport. So they're enjoying the meeting. 03:33:33
I'd like for one of them to get to work on some doors, so I'm going to go ahead and try to get them rushed through. 03:33:37
Let's go to item 30 here, Lincoln County Fair Board update discussing some. 03:33:44
Some events that are taking place. 03:33:50
Current management agreement. 03:33:54
ETC. So at this time. 03:33:57
I have Mysteries Greer, a FAIR board member and Miss West, Mr. Wesley Wright. 03:34:01
It will give us some updates here in regards to this. 03:34:08
Good afternoon, Chairman Proctor and Commissioners. 03:34:13
West Rye, Lincoln County Fair Association and with me is Zeke Greer today. 03:34:18
Renee couldn't be present today, so she asked us to come answer any questions that you all might have. What I did is printed our 03:34:25
schedule for the next coming months. 03:34:31
And Zeke can hand those out to you all. 03:34:38
That first page is just all the events that have reserved the fairgrounds, whether that be the arena. 03:35:01
The fair building whatever the event is and then on the that Backpage is just the fees that we charge people to rent facilities. 03:35:09
We typically don't have many requests to use the arena lights that. 03:35:23
To turn on the lights, we charge $300.00 just to pay that electric bill. But for the most part, if it's a kids event, we we 03:35:29
discuss it amongst our our board and we typically waive. 03:35:36
The fees of its a kids event. 03:35:44
But everything else we've got kind of a set standard that we charged. 03:35:47
To use the fairgrounds. 03:35:52
How much is like 4H charged? 03:35:59
How much is 4H charge? Again, if it's a kids event, typically we'll waive the fees. Whoever the entity is, they have to still 03:36:03
provide us with their their insurance to to use the facilities. 03:36:10
What about day use when people go just to ride around in the Marina? We we haven't. 03:36:18
Ever charged for days of the arena? Umm. 03:36:24
One of one of the challenges we've had up until, you know, the paragraph started. 03:36:29
To be renovated was we really didn't have a way to limit access to and there was times where we would actually lock the arena 03:36:35
gates put a chain on there, but. 03:36:40
You know, we haven't. I guess we're kind of on an honor system with people in the community and, you know, occasionally we'll have 03:36:46
somebody passing through. 03:36:50
Cross country and they'll call somebody and say, hey, can I keep horse there, park there overnight, so. 03:36:55
But we haven't for days. You know, someone's out there trying to. 03:37:02
Get a horse ready for rodeo season or something. You know, we hadn't, we hadn't charged. 03:37:07
Well, you're going to be real lucky if one of those day truck trippers don't come in there and something happens, there's a snot 03:37:13
out of you because of the liability. 03:37:16
What's the liability to us, Allen, with the days? 03:37:20
Proper members of the Commission, part of our lease provides that the county actually pays for them to get an insurance policy for 03:37:26
just the general liability for use. Now, if it's a special event like the Fair Smokey, the Bear Stampede, those are special events 03:37:34
and require separate policy. And quite frankly, I don't know if we're getting copies of those or if they're being obtained at all. 03:37:42
They are being taken. It's highly recommended that you have a copy of that in your file. So if we are sued, at least we have a 03:37:50
copy, but. 03:37:54
Actually, I got a memo from the Association of County just said a lot of counties that are entering into all these contracts that 03:38:01
requires insurance but then nobody ever. 03:38:05
Requires a copy of the insurance to be put in the file so that you can. 03:38:09
Make sure you're covered because we are a target. If some kid gets hurt in that arena, we better have coverage. See if I can see I 03:38:14
on file for each of these that are listed. 03:38:19
If they're special events, and again, I'd have to. 03:38:25
See the policy to actually see what is what constitutes a special event. Obviously anything that you sell alcohol at, anything 03:38:28
that's a rodeo Smokey Bear Stampede certainly qualifies, but. 03:38:33
If it's just, you know, somebody in the arena. 03:38:38
You know, practicing or whatever, that's probably covered under the general policy. 03:38:41
But I haven't reviewed that policy and actually we were sued or the I think the county and the fairgrounds were suited about four 03:38:48
or five years ago and I don't think we had a policy in place at that time it had elapsed. 03:38:54
So is selling liquor, do we have a picnic license that we? No, I think it's actually. 03:39:01
Some other establishment with a liquor license that they can actually get approval to provide those services and maybe you guys 03:39:07
can. 03:39:10
Answer this better than I can, but so I I know. 03:39:15
And I I can't really speak to it with exact detail, but I know Julianne Leonard is also a fair board member. She's been heavily 03:39:20
involved with with that. 03:39:24
Side of it, but I do know as far as insurance policies, they're required to turn those in the day before their event happens and 03:39:30
they'll typically meet with a fair board member. 03:39:36
To provide that and. 03:39:43
We have an associate member that kind of manages the fairgrounds for us and she's the one that does kind of a general walk 03:39:46
through. 03:39:50
The day before an event, so like if it's a. 03:39:54
Family reunion, you know, she'll go through, open everything up, tell people where everything's at, that sort of thing. But we 03:39:57
could. 03:40:01
Relay that back that you all would like a copy. 03:40:07
Emailed and I don't know if that was going. 03:40:12
I know there was a lot of involvement there for a little while with. 03:40:15
With Ira. So I don't know if that was something that was going through him, but we can follow up on that. 03:40:19
And it's real simple. If you guys would get an officers and directors policy, they're not that expensive. 03:40:27
They're about 250 bucks a year. 03:40:34
And that way that. 03:40:37
Then keeps you from being liable. 03:40:40
If you don't have that and all your mind is a G&L. 03:40:43
If you've been found guilty of, in other words, something that happened in the fairgrounds or something that should have been 03:40:48
noticed or. 03:40:52
Then you can be. 03:40:58
And that I don't care what kind of organization it is. You almost always, I don't think of a single instance. You don't have to 03:41:00
have officers and directors. 03:41:04
OK. 03:41:08
Council, I just had a couple other issues that I need to address. 03:41:13
Our current. 03:41:17
Agreement It's a. 03:41:19
I forgot what we call it. 03:41:22
Amended management agreement in Lincoln County Fairgrounds. 03:41:28
It it expires on June 30th, 2024, so we need to. 03:41:32
Probably start looking at whether we want any changes to that agreement. 03:41:38
We now have a legislative appropriation of, I believe, $400,000 in. 03:41:42
She's eating my cookie. 03:41:52
I'm sorry. It's OK, 250,000. 03:41:54
It was appropriate several years ago, but we've not been able to receive the funding because we can't get our management agreement 03:41:58
approved by the Department of Finance and Administration. 03:42:03
Basically, since we're allowing them to utilize the fairgrounds, they have to make a determination that. 03:42:09
What benefit we're getting is equal to. 03:42:17
What they're receiving and I can't prove that now if I don't have. 03:42:20
You know, a profit and loss statement or a financial statement. I can't show them that. 03:42:25
You know the 35,000 we're giving them to operate this facility. 03:42:31
Is that's one thing. 03:42:36
But then on the other side, you know there's events that are being held that. 03:42:39
You know, there's concerts and dances, and there's income that's generated from the fair and from Smokey the Bear Stampede that. 03:42:43
If they're making more money than the county is benefiting, they're not going to give us that legislative appropriation. 03:42:52
It's probably going to revert now if we can show that everything that. 03:42:59
They have is actually going back into the operation or running of the fairgrounds or the events that are occurring there. Then I 03:43:03
can probably get the. 03:43:08
The lease approved the management agreement. 03:43:14
And then we can get that funding. But if I don't have more financial information, there's absolutely no way I can get that 03:43:16
funding. 03:43:19
I'm sorry. 03:43:24
OK, I don't. 03:43:28
But it wasn't a true profit and loss statement. I don't remember seeing details like what's being earned and generated from these 03:43:35
events. I remember seeing like facilities and stuff like that. 03:43:40
I mean literally, I need a profit loss and I need a financial statement that show all the income that comes in and all the 03:43:47
expenses that are going out and then if I can. 03:43:52
Again, I don't know if they have $200,000 in the bank. I have no way of knowing. 03:43:58
With that being said, I guess it's a request that we'll reiterate again. We'll have another. 03:44:04
Request for a. 03:44:09
A bookkeeping accounting. 03:44:11
That presentation for us to to to put with our. 03:44:13
Our renewal of the contract agreement, I would like the treasure since I'm not sure about Michaela's ability to to deal with this 03:44:18
right now. I'm not a financial person, but if I could have the treasurer meet with the fair board, Renee, whoever, and then just 03:44:23
get whatever financial information they have. 03:44:29
I can then send that to the Department of Finance and Administration attorneys and say here's what our agreement is, here's what 03:44:36
we've done and you know it's it's breaking even. You know what they're spending is. 03:44:42
What? What they're receiving is basically what they're spending. 03:44:48
I can show that that I think we have a good shot of getting that legislative appropriation. 03:44:51
But until I have that, I can't. What is it for to harden the infrastructure there? Actually I think it was for the wash pan or 03:44:56
wash rack 2000. I think that was more like 6 years ago. 03:45:02
Still hanging fire? It's too old. 03:45:11
What the contract expiring at the end of the fiscal year? Why are we not going out for our feta solicit proposals? 03:45:14
We've always considered a sole source. I mean, if you want to go out for an RFP then we'd have to prepare. How many years ago was 03:45:21
this whole source posted? 03:45:25
So probably is not valid because we're saying they're solely the only person that could operate that facility. 03:45:30
There are many organizations that have the capability to operate that facility. 03:45:38
Well, that is a decision of the Commission and if you want to go out for an RP, we need a majority vote to do that. I, I, I'm, I'm 03:45:42
just telling you, I've got some issues I can't fix and we do have a contract coming up. It's expiring on June 30th. 03:45:50
So you you provide a lot of direction, I don't see why it's not that expensive. 03:45:59
And I don't understand how weave is the list for. 03:46:06
Are not asking for some audited financial. 03:46:10
In respect to what goes on. 03:46:13
At the paragraph, these guys. 03:46:17
They wanted to take care of the kids and the fair, the show and everything else, and that's great. 03:46:19
So we're all running. 03:46:24
But if you ask for a set of audited financials every year? 03:46:26
Have what you need. We have what we need. 03:46:30
We would also could ask for those. 03:46:33
Financials. 03:46:37
Ask that there are insurance. 03:46:38
For special events and GNL. 03:46:41
And officers and directors that hold us as additionally insured. 03:46:44
That way we're not being sued. 03:46:49
And I pardon me for jumping in here, but I do know we've had discussions and I do know that the policies that were provided. 03:46:53
Have to state that the county is also protected too, so I do know that part. 03:47:02
In as the fair board, Umm. 03:47:10
We're not asking for any more money this the fair board is probably in its best financial shape that it's been in in 30 years. 03:47:15
And you are correct, all the money that we generate, we just put it right back to the kids. We keep a little bit of money in there 03:47:25
for rainy day type of deal, but all that money goes back and I think our contract with the county. 03:47:33
All we're all we're asking for is just some help. Paying utilities is really so, and I don't have a problem with that at all. It's 03:47:41
just that. 03:47:45
We've got questions that we need to have for. 03:47:51
Finance. Correct whoever. Insurance whoever. 03:47:55
And like you say. 03:47:59
We have somebody that does it, so finance. 03:48:01
Audited financials is not out of the question. 03:48:05
Between a. 03:48:08
Less or less. See, that's just not a question. 03:48:11
Especially when there's dollars being produced. 03:48:14
It's our, it's our responsibility to have that visibility right and I and I know that. 03:48:17
Again, myself and Zeke aren't the ones that are really involved in that. 03:48:23
But we do have that that we could provide to you all. I know Renee, she has access to all of that. So I I know we can provide that 03:48:29
to you. 03:48:35
When was this procured as a solar source? 03:48:41
Many, many, many years ago. So it was just assumed that it would be indefinite. 03:48:45
So it just be an indefinite solar source. Now it commissioners is it's a management agreement, it's not actually a lease. 03:48:51
You know, I don't know that that technically has to go off an RFP, but if you want to see what other options are out there or make 03:48:58
sure we're getting the best deal we can for the county, then. 03:49:03
An RP is an option. 03:49:11
So what's the difference between a management agreement and a sole source procurement? 03:49:13
Actually, I don't know that there is. 03:49:19
It's it's just the management agreement, like a contract. 03:49:24
But if it's more than four years, we probably should go out on RFP. 03:49:27
I can't say that it's still so source. I mean, I don't know that there's anybody else out there and you know, I don't know how to 03:49:33
put the specifications in an RFP that says this is what we're wanting you to do. Because quite frankly, I don't know what this 03:49:38
Bear board does. I know generally is what they're doing, what's best for the community. I mean, I just feel like we need to do our 03:49:43
due diligence to determine if. 03:49:48
A sole source procurement is the best. 03:49:54
Solution and by the state statute, what they're doing and what we're asking through the management agreement. 03:49:57
Is not. It doesn't meet this whole source threshold. 03:50:04
Well, we can certainly go out and I'd recommend that we do it pretty quickly because this thing expires. 03:50:09
Again, a June, Yeah. And so look at it. 03:50:15
Mr. Chairman, I say two things in this discussion. 03:50:20
Really, we need the absolute business, like visibility of your finances. 03:50:25
Right. You're gonna ask for money? 03:50:33
We've got some money that's out there that we might be able to acquire if we have that detail. 03:50:37
But we also have. 03:50:42
A responsibility the whole county to make. 03:50:43
That things are being done professionally right? I know that's not centric to your mindset, but it has to be part of part of the 03:50:48
deal. 03:50:52
So, so we have to have that. That's number one. And I think Mr. Chairman what I'm hearing. 03:50:58
Is we need to discuss maybe putting out an RFP? 03:51:03
Which we could. 03:51:08
Welcome you guys to sign up for and compete. 03:51:09
But to just see if what it does is that process of competition. 03:51:13
Kind of helped sharpen, you know, our efforts and what we do. 03:51:18
Going forward and I think you could very well expect that that will be an RT. 03:51:24
Mr. Chairman, yes, what we received last year was just a list of expenses. There's no income side of this. This is not a 03:51:29
financial. 03:51:33
Construction, construction, construction. So I know that you are sharpen your pencil. 03:51:41
Every week, if not, you know, certainly every month to make sure things are going right the way you need them to. That's the kind 03:51:47
of deal we need here, right? I know we all do that, so. 03:51:53
When when work tasked with providing funds and oversight. 03:52:00
To this huge facility, we've got to have that information too. Otherwise we can't go back to our constituents and say, yeah, well, 03:52:04
I don't know what they do, but. 03:52:08
They're doing right. No, we're doing and I like I said. 03:52:13
Part of you know in our weekly meetings as we start prepare for the 4th, 2:00 I rodeo and and our County Fair we're always 03:52:19
juggling. 03:52:24
Expenses based on historical you know, what did this cost us 10 years ago? What did this cost and? 03:52:31
You know, we might. 03:52:38
Come up with some kind of savings over here that will say, OK, well, let's spend a little that's looking forward. 03:52:39
But we had likely to have a terrific, the accurate record of what happened last year, correct? No, that's what I'm saying. We have 03:52:46
that because we use it to plan for this year. So we have all that information we can get with Renee and Chad and all them and we 03:52:54
can get you to help. You know, I mean, there can be like a draft. And we said, no, this isn't enough detail. I think our man of 03:53:01
treasure indicated she might be able to help out a little bit. Am I talking for you? 03:53:08
Are with you. 03:53:17
You all right. OK. So how does that tie into the $40,000 request before us today? 03:53:19
Or one of their events. 03:53:25
That's a completely separate issue, but it but their contract will be in null and void at the state. 03:53:27
If not renewed, and that's why, if if there's an instruction for us to prepare and go out for an RFP, we can get that done and we 03:53:33
can get responses back and the contract in place with whoever. 03:53:38
Prior to the expiration of this, June 30th is far enough out there that can happen. 03:53:44
All I need is direction on what it is that you want us to do. 03:53:49
When, When does the 250,000 river? 03:53:56
It's been out there for years. They've been asking for. 03:54:01
We won't be ready for these events. 03:54:05
Absolutely counting. 03:54:08
Saturday and you know coming up here, I mean it's like right here right now, yeah, we'll be unloading rodeo rough stock on the 2nd 03:54:10
of July and our contract expires on the. 03:54:16
Right. 03:54:24
So I mean, couldn't we enter into an agreement till we spend the facility for X amount of days if it does? 03:54:26
If like worst case scenario. 03:54:34
And I'm sorry, I'm. I'm not. 03:54:36
Up on the fairgrounds and everything that they do or when they do it, but yeah. 03:54:38
We could. 03:54:44
We could, we could in fact that out of force majeure. 03:54:46
Circumstances beyond our control. 03:54:51
We could theoretically extend this this agreement. 03:54:54
Through through the high period of the summer, right, So that we don't have a disruption. 03:54:59
I would extend it at least through the end of August so that you don't, because these, these guys are all over it, these people, 03:55:06
these two. 03:55:09
And with the best of intentions and. 03:55:13
They've actually done a good job, but what we don't know for sure. 03:55:15
Is how good a job you've done and that's why these reports, these financials are critical. 03:55:19
And. 03:55:25
That's your opportunity to show us, OK. 03:55:26
When can we have this? 03:55:30
I can get a contract extension. 03:55:32
Before the 30th so you can get it past August, the end of August. 03:55:35
Yeah. Mr. Chairman, we want to have those financials too. So can we at least get to the end of September because we have two 03:55:41
events. 03:55:44
Well, let's go back for just a second. We'll come back to those commissioners. I'm just looking at this and it was brought to my 03:55:51
attention. 03:55:54
And I want to ask you, gentlemen, this is, we have a Lincoln County 4H dinner and sale, and then we have a. 03:55:58
Captain Empathy Ranch rode. 03:56:06
On May the 4th and the other ones on April the 6th. 03:56:09
Now this was brought to my attention as far as. 03:56:14
Did we visit with the construction people and know that the ditches and everything is going to be a feasible place to have people? 03:56:17
Taking place, taking this activity here and we don't have, you know, a liability that we're faced with from this as well. 03:56:26
Commissioner Proctor or Chairman Proctor, excuse me, I did. We have talked to the contractor with these dates. 03:56:34
And they they assured us that they could work with us with these dates. I'm trying to get making everything safe. 03:56:42
Before people occupy the fairgrounds. 03:56:49
I think the area of construction that they're working in right now. 03:56:52
Currently is pretty well out of the way of where. 03:56:56
The Lamb or the event in early April is going to be a Fletcher Hall can be accessed from the parking lot. 03:57:00
And then where they're working right now currently. 03:57:06
Between the Fletcher Hall and the arena is we can we can separate that area off and and access the the blue barn from the 03:57:09
Northside there. 03:57:14
Where they've already got a bunch of the dirt work and the sidewalks are already installed and that area is pretty well cleaned up 03:57:19
as far as temporary access, I think. 03:57:23
That concern, then, as far as the ranch rodeo? 03:57:29
Talk about. 03:57:34
Potential rain and tearing up the mud and the ground and is there going to be ditches that are soft? They're just temporary 03:57:35
clothes up and somebody's horse breaks the leg. And yes, Sir, I understand the concern there and I haven't been involved in the 03:57:41
conversations between the the captain, FFA folks that are putting that on. I just know that they've got added to the schedule 03:57:46
there for the May 4th event. 03:57:52
As far as those specific. 03:57:58
Conversations. I haven't been involved in that search. I don't know. I don't have an answer for you there. 03:58:01
Just brought to my attention there's some concern. I think it's. 03:58:06
Validated that we should have some concerns about that, but if you're talking to them and making sure that we take care of that 03:58:11
and I think you and I discuss this stuff as well, so. 03:58:15
And you're echoing the same sentiment he's expressed here, Chairman, Proctor Commissioners Jeff Honeycutt, Lincoln County Road 03:58:20
Superintendent. I did talk with the contractor. 03:58:25
After we spoke at the end of last week. 03:58:30
And they touch base with one of the MGS from the. 03:58:34
Extension Office and they're good with the dates and they'll make sure that the area is secured. 03:58:40
We should be done with all the trench work in between the bleachers. 03:58:44
And Fletcher Hall here before the April date. But if not, it'll be cordoned off and everything will be secure there. 03:58:48
During the ranch rodeo in May, that should be the very end of getting everything completed. They should be working on the wash 03:59:00
rack by that time. So again, we'll just have to make the adjustment and make sure that stuff is is cordoned off and. 03:59:07
And nobody gets in that area. 03:59:14
So with this, I'm sorry, commissioner, Sharon says. That was on my mind there. No, that's a great question. 03:59:17
Your pants out there as far as the next question we had. 03:59:26
There's just so much going on. I just would like to make sure that we can at least. 03:59:30
Get them through this calendar they've presented us. 03:59:35
Well, I think what it sounds to me is what we're actually asking here is for the. 03:59:39
Bookkeeping records to be presented to us where we can turn into the DFA for. 03:59:44
Their request. 03:59:52
Are and and that should possibly go together as far as the lease agreement here is. 03:59:55
Is knowing that we we can fulfill that obligation and be transparent, because as we look at this, we've spent. 04:00:00
Millions of dollars in regards to a county facility. 04:00:07
That if we don't have a counting of what it's really doing, it's kind of disheartening so. 04:00:12
I think it it's coming from the Commission here that we would like to see you. 04:00:17
Be more transparent and open with us as far as the. 04:00:22
Bookkeeping on this, if I could say that. 04:00:25
A simple form of fashion or there's something that we need to add. 04:00:27
I guess it's time to say it so. 04:00:31
Mr. Chairman, one comment. 04:00:35
Alan, are you getting at the anti donation clause in terms of equal benefit? 04:00:37
Chairman. 04:00:47
Mr. Pepper, that's exactly what the state's trying to make sure that we're complying with is. You can't give away public assets. 04:00:49
You can't give somebody a break, even though it's like the Girl Scouts doing a good job, a good deed. You can't give them a break 04:00:54
just because they do good deeds and. 04:00:59
It's county property. You don't have our county assets. You don't have the right to give it away. You got to get fair exchange. 04:01:05
For what you're getting and what you're getting. So, so one of the things we get. 04:01:12
Two lodgers taxes. Are you bringing people into the county spend model? 04:01:18
Are you hoping to generate GRT? That sort of thing? 04:01:24
Could those sorts of considerations. 04:01:28
Factor into. 04:01:31
Getting a square with this sort of thing. Absolutely, and quite frankly. 04:01:32
If we looked at all the time. 04:01:37
That they put in putting on the fair, putting on Stampede. You know, if I had that information, I could show this is the amount of 04:01:40
time that if we we used to have a building in the Hondo Valley and that was we had a manager and they did events and that was such 04:01:46
a boondoggle, we lost so much money and finally we got rid of it. And so, you know, we don't really want to pay somebody to do 04:01:52
this. I mean there is a ton of value on these gentlemen. 04:01:59
Running this for us because it is a huge endeavor. 04:02:06
And their hearts in the right spot. I just need to comply with the law and I need information to do it. 04:02:11
We appreciate what you do is bring it to us. 04:02:19
Mr. Thank you. So my instructions are to have a an extension through the end of September to get through this season and then? 04:02:24
Potentially go out for an RFP after that. 04:02:37
I'm sorry, prior to you. So we can get it in place, the contract in place. 04:02:41
I'll bring it back before then. 04:02:47
But also I need. 04:02:50
And it shouldn't be me sitting down with Renee. It should be like the treasure. OK, she's she's already admitted. Thank you, 04:02:52
ma'am. 04:02:56
When and if we had an estimate of hours of what you put in, I mean, I know there's a ton of time that that counts, you know, in 04:03:03
kind. 04:03:07
Efforts can equate to money as far as what's equal or what's fair. 04:03:13
OK, you do have access to the attendance. 04:03:17
Yes, Sir. We've got attendance records going back into the 90s, I think. 04:03:21
Yeah, we and we've got. 04:03:29
Spreadsheets that show how we typically do when a 4th July lands on a Friday versus a Sunday and that helps us to prepare. 04:03:31
Umm, I do know that. 04:03:41
Because the fairgrounds is limited to what it can accommodate people wise typically. 04:03:44
We quit selling tickets at about 2400. 04:03:52
Because it gets, it becomes standing room only and we open the gates. 04:03:55
And I know over the last 10 years, I think we've done that two or three times. 04:03:59
We're usually right below that, but 2400 because we're limited with the stands. 04:04:06
We just opened the gates. 04:04:11
What is the cost of a ticket? So last year we went was the first time we did an increase in about 15 years we went from $10 to 04:04:13
$12.00. 04:04:18
And what we and that helped us cover just everything increased from 2019 to last year. 04:04:25
We had to pay our stock contractor more and he's a pro rodeo contractor or rodeos keep getting better and better, but that was to 04:04:34
cover his. 04:04:38
Is increasing cost, so and. 04:04:42
Our rodeo contractor loves to be in cap ten 4th July so he discounts it a little bit to be here so but we went to $12.00 last 04:04:47
year. 04:04:51
Back to earlier, right quick in regards to the seating, hopefully you'll be. 04:04:57
Able to accommodate more this year, working on it, we hope so. 04:05:03
Any other questions? 04:05:11
Thank you guys for your time. Please convey that message back that we appreciate what they're doing, what you all do. I just want 04:05:14
to make sure we're transparent and have this before we can go ahead and get our DFA questions answered and be prepared to. 04:05:21
Thank you, thank you, thank you. 04:05:31
All right, so we have. 04:05:34
He'll actually take on that. We'll come back and do all larger steps. Let's go back to. 04:05:36
Do you want to do the managers report? 04:05:42
Sure. 04:05:45
OK, item 14 here. OK. Are you with us? 04:05:47
Indicated to me on the phone too. 04:05:54
Yes, ma'am. We can hear you. 04:06:00
Can you pull up the document so I can help you out? 04:06:04
Project we also have. 04:06:47
And I thought we got a list of the current grants that we have going on right now. We have a really good one that's kind of like 04:06:50
difficult coordinate. 04:06:54
And then you have a. 04:07:00
One thing to do. 04:07:02
So basically like I've been working on. 04:07:06
And I think the thing that I'd like to go first is under. 04:07:11
And talking about addressing some of the. 04:07:16
Comments that I've been working on is the people of German officers. 04:07:19
And so this one that's going to be phone replacement services really old, out of date. And so we've been kind of moving forward to 04:07:23
that. I'm trying to get a proposal to put together to the board. 04:07:30
Tony has people through. An officer has. 04:07:38
Really the government, they're going to leave it on some of these projects long, keep them working. My son is a roof repair system 04:07:42
that we have going on, but the the health clinic address? 04:07:48
Working on getting information to address the problems with the exact system. 04:07:55
And then we were able to find the company that actually. 04:08:01
Want to come out and do a full building for us? They are CDs vendors and hopes that you know we make contact with them and. 04:08:05
Keep up with the maintenance schedule on our building. 04:08:16
Is so very old. 04:08:20
The Vitamin Hydrant project that. 04:08:23
I believe. 04:08:28
Is well underway and effective installed in April, so that move forward. 04:08:30
So you know, I'm still working on the RP for the opioid crisis. We have several respondents questions, so we will respond to the 04:08:37
questions. 04:08:41
Finally. 04:08:47
The benefit center obviously we're going to, we've got some state funds for that. 04:08:51
And they also are working with CDs under. 04:08:55
To prepare a. 04:08:58
Wholesale analysis on some of these stuff, then it's done. 04:08:59
We have the security doors project going on. That's all underway. 04:09:05
The water storage tank in Glencoe and the state position at white Oaks are also. 04:09:11
In the work and working with the OS department on that. 04:09:19
And then there's a Microsoft. That's where it's going on that. 04:09:23
They're working with games on. 04:09:28
Hello from the maker I would say. 04:09:31
Assets and infrastructure. 04:09:34
And then? 04:09:37
One, the big one which is being reviewed right now is that the healthcare system, the the healthcare that we have right now is 04:09:41
really next to the county. It is. 04:09:47
First Census and the raising rates. 04:09:53
So I met with president a few weeks ago and I'm working with them to. 04:09:56
Provide us with increased services at auto cost. 04:10:02
So probably the next meeting in April, I will have something to be able to speak to you guys to show you know how we can kind of 04:10:07
save money on this by the cycle by putting insurance. 04:10:12
So much there. 04:10:20
Commissioners, questions. I don't have any problems. 04:10:24
Michaela to. 04:10:30
Look at the plan you've got. 04:10:33
Stick it out there on the board and see who's going to do it and complete against it. 04:10:35
I've represented her health care insurance company in the state. 04:10:41
And as far as I'm concerned, you can deal directly with them. 04:10:45
But there's no way that. 04:10:50
Some of this stuff I've been hearing from the employees. 04:10:53
It should be in the health insurance policy that we're buying for, but that's. 04:10:57
That's getting orders pretty much standard over the whole industry. 04:11:02
If you're regarding some of the like Employee Wellness program. 04:11:09
Those are not extra costs to be healthy, those are just benefits that Presbyterian offers us their own package deal. 04:11:15
They do not affect the cost of of their proposal at all and we could use the Barber to save on optimistic then. 04:11:23
MK What health clinic is having the HVAC issue? 04:11:36
Zozo. 04:11:41
But yes, it is the third business then. Thank you. 04:11:43
Have you made any progress on the AV system that Commissioner Crunk? 04:11:47
Requested. 04:11:53
Yes, I'm working on that right now. He we have some correspondence with Kelly over at. 04:11:55
They are working on referral list of some of the local people that they're aware of that that do really great with 80 systems and 04:12:02
then Sony also was speaking to a vendor. We're working on something to help us meeting with them to kind of go over because I 04:12:07
didn't kind of go over two months. 04:12:12
Also a slight delay on that is. 04:12:18
Part of the $800,000 that the Commission had previously approved for courthouse renovation. 04:12:22
What it says is putting together a case, two quotes that I'm hopeful to have by the April's meeting. 04:12:30
We have branded things to the finishing chambers there, so. 04:12:36
Find my poor name. 04:12:41
We're going to update the Commission chamber. 04:12:43
Of lighting and some of the other issues. 04:12:47
I'm trying to coordinate for that. 04:12:50
And the update all at once. That way we don't have to tear down or uphold in the new. 04:12:53
Reconstruction. 04:13:00
You know, cosmetic. 04:13:01
And then which roads are being microsurfaced right now? 04:13:05
I will confirm that to Jeff at the moment on that video project I just came across so I did not get. 04:13:14
Chairman problem. 04:13:21
Chairman Proctor Commissioners Jeff Honeycutt, Lincoln County Road Superintendent, the micro service program that we have on the 04:13:25
table. 04:13:29
That we'll be doing a presentation to the NMDOT on the 21st of this month in Artesia, Micro Surface Roads, High Mesa, Dawson, 04:13:33
Bancroft, Cedar Creek. 04:13:39
There's also a micro surface scheduled over the two chip sealed roads that we're proposing, one on Enchanted Forest Loop, the 04:13:46
other on El Via Loop. 04:13:50
Those will be the two micro surface roads that we're going to do over the chip seal and then the other additional microservice 04:13:54
work to be done. 04:13:58
But those have not been done yet. 04:14:04
We're still waiting on approval and see where we're at from the state. 04:14:06
You'll find that on the committee first, no Sir. We'll do the presentation Chairman on the 21st and we won't find out probably 04:14:10
until May or the summer time. 04:14:14
And we could be approved at a different cost than what we are proposing. 04:14:20
To get yeah. 04:14:25
I see MK James and Jeff aside to this, is James helping you with your asset management plan for? 04:14:28
Chairman Proctor. Commissioner Serna, I am not aware of that part of it, no. 04:14:36
MK can you answer this? 04:14:43
I. 04:14:49
I was. I was looking there. It's just an internal note. 04:14:51
I was gonna coordinate with him to see if he might be able to help me with something. 04:14:55
Regarding my preferences. 04:14:59
Making sure we have all of the proper paperwork. So that really has nothing to do with like. 04:15:01
OK. Questions or comments in regards to the active projects? 04:15:11
Mr. Chairman. 04:15:16
Yes. And just as a part of the managers report and just needed to get some direction, I don't need a decision, but as far as the 04:15:17
manager's applications that we're receiving. 04:15:23
Do you all want me to wait to a certain date to give those to? Do you want me to give them to you as soon as we get them? We're 04:15:28
not going to disclose. 04:15:32
Anybody who is actually applied, because some people don't want to actually have their names disclosed if they're not going to 04:15:37
make the final cut, they don't want to get fired where they're at, so they'd like to withdraw. 04:15:42
But I need to know whether you would like them. 04:15:48
Now or whenever they roll in or on a date certain, but I need to do it. 04:15:52
Everybody the same. I don't want somebody to have them. I'd rather wait. 04:15:56
When is the? 04:16:02
Last time we actually went through and we selected like I think the top five and then brought those to you or I don't know, maybe 04:16:15
you all selected the top five and then we had them in for interviews. 04:16:22
It's whatever process you want to use, I mean, I think. 04:16:31
I don't even know how many applications we have at this point. 04:16:33
I just don't remember how it was formulated, how we got there. There were a couple commissioners and a few elected officials. 04:16:38
Actually, I have that process written down in a manager's file. I just don't have that file with me. Today we have a process. I 04:16:46
thought that was workable. We could do that again. 04:16:51
It helps. 04:16:57
I think we need. 04:17:01
They need to have the Commission. 04:17:03
Be invited to that process. 04:17:07
Whether you choose to go or not, it's up to you. 04:17:10
I don't want just the way it was handled the last time. 04:17:14
I've got three or more. It's a. 04:17:17
It's a car. We'd have to do an executive session or. 04:17:19
And why not? That's I'm not just saying we need to. 04:17:24
I mean this is a this is a decision that we have to live with chairman. 04:17:28
And it would be nice to be able to discuss it amongst ourselves. 04:17:32
And and review these things in that environment. 04:17:37
April 15th is a deadline but Mr. Chairman. 04:17:42
All these concerns about confidentiality. 04:17:51
They don't want their names revealed. They don't like to cut all that's out the window. 04:17:54
Yeah, it's not a good way to handle. 04:17:58
So it just just makes sense. 04:18:01
The reason I bring it up is because there have been one or more commissioners who have asked to have the names or the actual 04:18:05
applications. And so I I don't want to give it to just one or two. If one gets it, everybody gets it. So if the deadline is the 04:18:11
15th, we can go into executive session on the 60. 04:18:16
Oh, that's our next meeting. 04:18:26
I mean that we haven't. If that, if that protects, you know, people who are concerned about it, I'm OK with that. 04:18:29
But I I want to have executive session so that we're all. 04:18:37
Have a voice and it's transparent. 04:18:41
So the 16th would be. I would agree with that. I don't know what the date is. I can look at my calendar, but 16th is our 04:18:46
permission meeting. The deadline is the Monday before 5:00. There you have it. 04:18:51
Will be on the executive session for the 16th. I just you want me to hold everything close Now let me ask you this. Let me ask you 04:18:58
this. 04:19:01
It would it would be nice. 04:19:07
From my standpoint, to have them on the 15th so I can read them. 04:19:10
And be prepared to talk about them on the 16th. Is there any objection to that? 04:19:14
505 Just e-mail them. Everybody's we did last time. 04:19:20
That everybody's. 04:19:25
In that way, we kind of protect the innocent. 04:19:29
Guilty as it were. 04:19:33
Is that fair enough? 04:19:39
Are we talking about emailing them as they come in? No, no on the 15th. 04:19:41
After the deadline is, we get a. 04:19:49
E-mail with everybody's resumes and applications for the manager Questions Why wait? 04:19:52
If you're going to deal with it executive committee and 16th, why don't we just? 04:20:00
If you've got resumes, let's start. 04:20:04
We don't have to talk about it. 04:20:06
He gives us a chance to read it. I don't want to go through. 04:20:08
1015 Resum. 04:20:12
And the next day have to. 04:20:14
Human. I'd like to have them in advance. 04:20:16
That's all I'm saying, OK, when we get them. I'd like to get them as soon as they come in. 04:20:19
If we're going to deal with executive session, that's fine. 04:20:23
OK, So what we're hearing here is mixed stuff here. 04:20:29
Well. 04:20:34
I guess what we need to do. 04:20:36
Why don't, why don't we do this, Chairman Proctor? 04:20:40
To accommodate. 04:20:46
Commissioner, pippers concerns maybe, maybe on Friday we get what we have. I mean clearly the deadlines 15. 04:20:49
But if I know for a fact we have some. 04:20:57
And maybe we start looking at them that Friday before. So if we get one or two on Monday. 04:21:02
We can deal with that. Does that make sense? 04:21:08
I don't care. I just want to see. 04:21:12
The more well verse will be. 04:21:17
Come the executive session. 04:21:19
Please blast what you have on the 12th and the last group on the 15th if we are. 04:21:23
Next Commission meeting delivered, you can have an updated. 04:21:29
There's a million applications at that time. 04:21:34
On Monday we'll. 04:21:38
Get the remainder that's presented. 04:21:39
Is that fair enough? 04:21:42
That works. That's good direction. OK. I think that's what we need to do then. All right. 04:21:44
What we got here? 04:21:55
I just finished the. 04:22:00
And your project report. 04:22:02
And I don't think you have any difficult. 04:22:05
Basically it has the project value of our branch. 04:22:22
That we have that has these initiated solutions. I'm still working with those PSA and some of the other. 04:22:27
Organizations that we have money from to kind of get some of the blanks I have built out. 04:22:37
So I'm slicing back and are you having a meeting set up for next week using offers and I will be able to. 04:22:43
Hopefully finish the plan. 04:22:50
And get that ready for, you know, for the next manager so they're not struggling to figure out like which. 04:22:55
Grant those where how much your money exposed the ending. 04:23:00
People good there. Have we received any? 04:23:14
Applications for the. 04:23:17
Project manager. 04:23:20
Project manager. 04:23:22
That would be a no because. 04:23:25
I've been bringing back to the table since we had some discrepancies on the job description itself, and I do believe that you 04:23:27
wanted to read it back at some point and redefine it. 04:23:33
From my understanding. 04:23:39
Well yeah, I think we said we were relate for the new manager. 04:23:43
To. 04:23:52
Come to bear on that particular position. 04:23:53
That's what I understand. 04:23:57
Whomever that is. 04:24:02
I just look at the. 04:24:08
Mr. Chairman, yes, the reports you just mentioned earlier that you're preparing like the status of the various grants when they 04:24:14
run out. 04:24:18
What they're applied to? 04:24:23
Is that all with sort of within the ambit of what a project manager would be doing? I mean, is that kind of what we, is that part 04:24:25
of the function of a project manager? 04:24:29
That's a coordinating part of it, absolutely. You know, I've been working to utilize the team. 04:24:34
In our. 04:24:41
Kind of like the senior navigator, but like coordinated between different departments and the state and the federal agencies and 04:24:44
kind of trying to put all the public people together. 04:24:49
And I don't quarrel with Commissioner Sarners. 04:24:58
Coordinator versus manager. But but the idea is the same. Somebody will have their arms around. 04:25:01
All of these programs and tell us where we are thinking periodically update us. 04:25:07
Yes, thank you. OK. 04:25:13
All right. 04:25:18
OK. 04:25:30
Yes, yes. OK. So. 04:25:33
That's when I'm going to go through the very lengthy Word document that I invited to you. 04:25:38
So basically that kind of listed everything that I'm like currently working on right now. 04:25:46
And honor is not going to go through that compiler just to save time. 04:25:51
But, and I know we'll have something later this afternoon, but if there was anything on that list. 04:25:55
I would have been opened before after that. 04:26:05
I mean, kids are just high level hit on the things that are bulleted here, I mean. 04:26:16
Just the personal ordinance, do you have a committee working on that cleanup or how is that going? And I have questions on almost 04:26:21
everything. 04:26:26
One of them was, you know, obviously if I, if I was going to say I have been working on that periodically. 04:26:38
The second option is quite easily usable and also pretty ready for Clinton County is that if we do make the switch to her 04:26:45
experience. 04:26:50
For health insurance they offer at new apartments. 04:26:55
Personnel policy review and invested edit. So they'll actually take our they have a small lawyer that's part of the health and 04:27:00
Wellness, it's like whole comprehensive package and what they'll do is provide that as a one time free service. 04:27:07
Says that's what some aids are and illegal stuff that might be helpful. 04:27:16
If that's not their outfit down, if anyone wants to go, there are also accepes that we could contact that buckle as an employment 04:27:22
that we could have reviewed and suggest edit for our personal policies. 04:27:27
Yes, if you would please. Thank you. 04:27:43
Right now. 04:27:55
Dora is waiting on a list of equipment. 04:27:59
From the fair board director. 04:28:01
The way the grant was written, there was a portion of it that wrote that there would be updated equipment for the. 04:28:05
Of the national system. And so we've been facing the challenges that we're working through it. 04:28:12
Kind of ask the farewell looking times for a list and Jeff, who's been trying to help him with that. 04:28:19
I don't want to be for the third words, like I'm not highly sure that they're completely on board with everything. 04:28:24
A little bit, absolutely so, and the kind of time to work with them. 04:28:31
Poor Vic. 04:28:37
To kind of get that the list of last few answers for for the grant. 04:28:39
For the first minute. 04:28:44
And then? 04:28:47
To try to find the titles and such for the 19 fifteenth 45 to 63 firestructions. I think it's the 16 that's going back to the 04:28:54
States. A lot more about that, but the other two were working on tracking down titles to those they would like to permit, only to 04:29:03
play those that support them. The ones that I've been holding positive I will keep them move forward with. 04:29:13
Working on Allen exactly and. 04:29:23
Grandfather factory, whatever that would be also is that one. 04:29:28
There is also. 04:29:33
An ongoing budget and I have going on with First National Bank in the bedroom for president. 04:29:35
Will you come? 04:29:41
And just healthy, our system for banana is very old school. 04:29:43
And you know our employees, our department, electric vehicles, y'all have to pay out of pocket to go to conferences and names that 04:29:48
are work related. Obviously the most recent example where. 04:29:53
You know, Aaron ROF director went to Washington, DC, their representative. I'm sure it was not. 04:29:59
Never. Sometimes it takes a little bit for us to reimburse them for the fact, so. 04:30:07
This is just getting my first national. 04:30:13
Can we talk about what the process will look like for the county of work? 04:30:19
Any personal ordinance, and this is about that one. 04:30:27
Cancel the service appointment. 04:30:51
You can just switch it over and potentially just send the cancellation for next. 04:31:03
It would be February, alright. 04:31:09
Learning the operation plan. So there was an emergency operations plan in 2019. 04:31:13
Ira and Aaron were working on new plans 553 that has not been reviewed and adopted yet, so sometimes sitting in our back office. 04:31:19
Is it completed? 04:31:29
Often program. 04:31:38
I don't even want to. It's pretty scary, so. 04:31:40
We go to the building and we're never with the president financial. 04:31:44
And James is long. 04:31:49
And we looked at the buildings to kind of see like, what if they just treasure and it has fun in space, it's very long without and 04:31:52
we could probably just get the treasure and. 04:31:57
If you're on refinement over there. 04:32:03
Which the long term plan assault with that is. 04:32:05
The middle building we have here that houses procurement. 04:32:09
Maintenance and the district. 04:32:13
Very old men should probably just be torn down at some point. 04:32:15
If we were able to move the treasury finance. 04:32:19
If our ever this particular limit, then we may be able to stand, I agree the assessor, into the current Treasury space and make 04:32:22
some space, perhaps for temporary attorneys or reload somewhere else. While we're trying to address that situation, something 04:32:28
formal has been presented. 04:32:35
Before the building and we are currently right now waiting for the breakthrough. I believe it's going to be taking place on the 04:32:43
27th from March. 04:32:47
That was a large information. I'll pop there for any questions. So well. 04:32:53
Questions. 04:32:58
All right. Just one quick question I may have here. 04:33:00
Is the renovations. 04:33:04
Approximate cost renovation. How is this derived? 04:33:08
I've been throughout a base number I invited like them for the building. 04:33:13
And the Treasurer and I kind of went through like just globally saying, OK, this is what we might want to do. 04:33:18
To make the building more acceptable to. 04:33:27
ADA compliance as well as making a little bit more acceptable through. 04:33:31
So without running numbers off the top of this. 04:33:36
Numbers. You said it would probably cost no more than 400,000 and that was on a really high end. 04:33:41
So. 04:33:47
And then the building itself, I believe they were asking three 325,000 for it. 04:33:54
I completely apparently going to come in a little bit lower than that. 04:34:01
Have we looked at cost of demolishing that molded 2 story building with the steep stairs? 04:34:08
And rebuilding that. 04:34:14
I've not looked at that yet, but it would probably be at least 1,000,000 block. 04:34:16
You're talking about the one right here. 04:34:24
It's dangerous. 04:34:28
Give them their time. 04:34:34
Right, so. 04:34:37
LATC funding allocation, Tyler Tech. 04:34:39
Yeah. 04:34:43
So you know, last month, you know, we had more. 04:34:46
We have highly. 04:34:52
Tech. We have a staff meeting, demonstrates in the next day where we all sat together, All of us that was involved in any kind of. 04:34:56
Portion or part of the pasta and I'll answer questions for Abby. 04:35:06
I also did get Alan a copy of the contract to Reveal and I believe he reviewed that. Is that correct? 04:35:11
I'm having trouble hearing. 04:35:20
Can you please take that please MK. 04:35:23
Did you have time to receive that kind of contact down the Tyler contract? 04:35:27
I did and actually it's a very good contract. 04:35:35
My question is Tyler. 04:35:40
Information did everybody who has an interest in that program? 04:35:43
Have an opportunity to. 04:35:48
Look at it. 04:35:51
And are they comfortable with this purchase? 04:35:52
There was supposed to be an event occurring after our last meeting, I think, where interested parties would get hands-on. 04:35:55
I just want to understand that it's on the agenda officials that we have, it's on the agenda for later. 04:36:01
But the answer is still in the room. 04:36:11
So we did get a chance to meet, you know, those those were the departments were available during that day and if they were not 04:36:18
available, they had a representative from their office come back. 04:36:23
So, so everybody who's going to be working with it. 04:36:29
Is good with that system. 04:36:32
OK. Thank you. 04:36:36
All right. Move forward. 04:36:39
And actually what happened, we had already talked about that. I put the AP equipment across that in the in the previous meeting. 04:36:41
And as part of that we can use LAPCF or we can use some of the 800,000 that we allocated. As I said before, some of the original 04:36:50
food generals were more cosmetic and insurance including high Advanced. 04:36:57
We worked through the numbers a little bit. 04:37:06
I just don't see what is cosmetic about keeping that two-story building. You know we need to look at our own assets that we 04:37:11
currently own instead of acquiring assets that need to be. 04:37:16
Remodeled extensively to meet our needs. We're not hermit craft. 04:37:22
I said. Some of us, I'm gonna hand out here. 04:37:37
I'm not. Don't make people upset because I said something. 04:37:42
Chairman, Commissioner, our original plan. 04:37:53
Before prior County Manager left, where we were looking at the LA TCF money to build a new. 04:38:01
Admin facility that would house the assessor, the clerks, the treasures like on this side of the property. 04:38:07
And then the DA's can move into the building with the court. 04:38:16
But then we didn't know. You know later that. 04:38:21
If we could use the Latcf, you know what your plans were with the new Commission. So that's why we looked at the Wells Fargo 04:38:26
building. I mean, we would rather have a new facility. 04:38:31
That we all could be housed in it would be made for our offices. 04:38:36
That would be ideal. 04:38:41
But then again, you know the funding. 04:38:43
So that's just something we would like to look at. 04:38:45
Because then we'd all be at the same location. 04:38:50
And then we would get out of the court complex and the recurring costs would be a lot less on maintenance on having a new building 04:38:53
as opposed to correct. 04:38:57
Future in Remont and then and then that included. This is a question. 04:39:02
That included, as I understood, demolition of this two-story, correct. We were going to get rid of that. 04:39:07
All those DA's would go into your offices that you vacate once once you came into a new a new building, right? 04:39:14
This is Walter. The common sense. I agree with that and we work closely with, especially the Treasurer and clerk would be so much 04:39:23
better if we were all in the same place. It doesn't make more sense. Our office is staffed to the extent. 04:39:31
We're going to need another employment before too long, you know, just looking down the road and there is absolutely nowhere to 04:39:39
put them. 04:39:43
And one of our staff now is in our reception room that we converted to an office, so. 04:39:48
And also just a note that. 04:39:53
I'm going to be requesting the budget. My my storage is in the basement of that. 04:39:56
Big building and it's pretty scary to go down there, I'm afraid you even thought, because I don't want no little shop here and 04:40:02
tell us what's going on down there. But we don't have any storage, period. We never have all the other offices do. We don't. We 04:40:08
don't everything. Our office is packed door to door and I don't let none of the ladies go. In fact, I'll go down there and 04:40:15
butchers quite often and now we're locked up, so. 04:40:21
Right. That's something we did. The county building needs to look at storage for the assessors office. There's books down there in 04:40:29
1800s. 04:40:33
And I came that space up in 1993. 04:40:37
And it's it's a disaster. You don't even need a comprehensive look at that whole situation, Mr. Chairman. 04:40:42
If I might comment on. 04:40:53
The Treasurer's coming or half? 04:40:55
When you say we all would move into a new soul. 04:40:58
I'm very concerned about mixing and matching them, having anything to do with the courts at this point and all the problems it's 04:41:03
caused. 04:41:06
So I want to understand that the concept you have is to get the treasure. 04:41:11
The sliver. 04:41:17
And the assessor. 04:41:20
Those 3 departments, all elected officials in your own bill. 04:41:23
That the Commission that would look after and ensure appropriate, appropriate security. 04:41:28
Because I understand there are security concerns. 04:41:35
But then we would have control over that and not be subject to the. 04:41:38
Museums and and whatever. 04:41:45
Of a court that's reacting for whatever reason. 04:41:48
I want to stay away from that, so if the plan is to separate us from ports. 04:41:51
Then I think that's an excellent plan. 04:41:57
And that will save us a lot of money. 04:41:59
Very good. Any further comments, questions. I just think acquiring the Wells Fargo building is going to be a financial burden that 04:42:07
we may not even be aware of the risks that are. 04:42:11
Associated with it and. 04:42:16
Unknown. Unknown. 04:42:19
And I'd rather add value to our existing properties. 04:42:22
The only cautionary note I have there is how quickly can we do this? Immediate needs? Immediate problem. 04:42:27
And maybe that's best left to the next thing we talked about. 04:42:35
As to how we address this burden we're working under right now. 04:42:39
Sounds like we need some strategic planning. 04:42:44
So so. 04:42:50
Mr. Chairman, if I may, So it's clear the strategic plan planning element needs to be addressed with respect to where all our 04:42:53
offices are going to be. 04:42:58
And how that's going to be designed? 04:43:04
That doesn't get us away from our audio visual issue here in the Chamber. So I I would simply say let's let's get that done. 04:43:07
In the meantime, whatever happens. 04:43:16
Whatever options we pick, it's going to be. 04:43:18
18 months out, two years out. 04:43:23
It's going to be out, so in the meantime we can take care of. 04:43:26
Our issues in here. 04:43:29
I think that's important. 04:43:32
I know, I know. 04:43:36
Commissioner Cronk would agree. 04:43:37
Well, you know, he's out of Jethro. Needs to come out of the truck. 04:43:43
OK, so we've got the. 04:43:54
I guess, OK, this kind of goes right in hand in hand with the. 04:43:58
Voice over Internet phone. 04:44:02
Hey, Cortana, Suryas. 04:44:05
Our phones definitely replaced one of the things I'm looking at. 04:44:08
With the kind of article, imprisonment or not, you know, whether that's infrastructure or building. 04:44:12
There was one thing that I wanted to address. So voice sounds are voice over Internet. And one of the issues that I just saw with 04:44:19
this we have a lot of benefits is you know, if the Internet goes out, which it often does. 04:44:26
How do you how does the voice of compensate for that So 39 minutes and then meeting about a week ago and I finally did get an 04:44:34
answer to that which is a part of the system they provide almost like generators that that's all status kind of like it's also so 04:44:40
then. 04:44:47
The Internet went out. The first was mainly the Internet based and one of the benefits for that is like if I know I'm going to be 04:44:57
out of the office. 04:45:02
Somebody ran my office phone back in Florida right to my family cell phone so I can answer it wherever I am or wherever anyone 04:45:07
else is. 04:45:11
So we're going to answer all the things, and right now I'm just waiting on a proposal from the street. 04:45:16
And we're going to pilot it, possibly in the proposal just to pilot it between the road department and funding the end of the 04:45:25
government. 04:45:28
Phase one was an effective as an interview. 04:45:33
OK, if you get Commissioner, OK, regarding voice over Internet Protocol, what kind of Internet do we have here now we got 04:45:46
broadband, do we have? 04:45:54
Fiber that I'm aware of. 04:46:05
You do have fibers here. 04:46:07
So we have to arrest. 04:46:09
So. So we've got sufficient bandwidth. 04:46:12
The key then is, as you point out, keeping it uses. 04:46:15
Yeah, and we're assuming that has a solution for that, which I found. 04:46:19
Given the neighbor, sometimes you have allergies. 04:46:25
There's no nightmare like insufficient bandwidth and voice over and it's. 04:46:28
But if you've got sufficient bandwidth, it's a great alternative, but you've got to have the bandwidth. 04:46:33
Council Mr. Chairman, just FYI when you have voice over Internet Protocol. 04:46:38
A generator is not going to help you when you have a cut fiber. That's when you lose your phones. 04:46:43
It when the power goes down, it generates great. But if somebody cuts the the fiber, you're down. There's no conviction. 04:46:48
Somebody stumbled in the dirt and they cut the arms that you wouldn't. But it's no different than somebody that's just. 04:46:57
So. 04:47:06
I'll show you. 04:47:09
Yes, yes. 04:47:16
The vacant lot. Say that again, please. 04:47:22
Oh yes, the vacant lot here next to the courthouse. 04:47:25
I do have the plan for that and it could be an area where we building buildings or parking lot. 04:47:30
That's just enough. When I was Ave. before they asked early, but that could also be a potential use of the Locs or 14 of the 04:47:37
800,000 that we have that is like. 04:47:42
Doctor Commissioner, normally we discuss that purchase of Earl State and executive session, OK? 04:47:49
Yeah, OK. 04:47:56
Thank you. 04:48:00
So I I don't know the Commission. 04:48:07
So you had asked for percentage of salaries including some benefits related offering expenses? 04:48:11
Done to work in on, that's what's coming down one. 04:48:18
On hold, but I've got my list because I was working on it. 04:48:22
I am contact. 04:48:27
Where the whole country is with the reflective bargaining agreement. 04:48:29
And I think things like you discuss with her, not going to go into detail on that because we're not in executive session, but I am 04:48:35
working through those translators. 04:48:39
We're already aware of that. We're already aware of the clients have detention centres. 04:48:46
Conference with FMLA or no more than three months. 04:49:30
I'm exploring that right now that he'll kind of. 04:49:35
Update that. 04:49:38
With the laundry tax, women. 04:49:42
Is the thought that I had was we know we have to allocate and spend that money by 20 point. 04:49:45
Would it be prudent to have? 04:49:51
Applications in your advance. Obviously that wouldn't happen for every single case, but with the majority of the cases, that 04:49:53
might. 04:49:57
A little bit more. 04:50:02
We didn't have to see what there will be. 04:50:08
We're kind of working through that, so. 04:50:10
That's pretty much taken care. 04:50:12
We don't go on the fairgrounds, we a little earlier. 04:50:15
Next is. 04:50:21
I'm working with Sergio who is the. 04:50:22
We do not have updated agreements for. 04:50:26
James President rest. 04:50:34
And so we have to work on getting updated prices. 04:50:38
Or how then Margarita enrolled in a bit and I'm using, I'll be working with Alan on that. 04:50:42
Kristen had asked for Heartbreak LY CPS workshop and we're working on that. 04:50:52
We looked at the software called Open Gun. It's a procurement named as an active fan and software. I don't have anything to 04:51:12
produce for you or not, just how to do exploration. 04:51:17
Yeah. And then the second time are working on a map of the fire hydrant replacement versus. 04:51:24
Well, thank you. 04:51:32
So they did provide some files and I do have a phone call with. 04:51:35
Some of the information that they put down for. 04:51:43
Who is that for? 04:51:47
I have a question. Are we amending our wax ordinance? 04:51:50
Energy. Not that I'm a word. 04:51:57
What? What is that note? Are we admitting the coordinates? 04:52:01
For Cynthia. 04:52:06
Oh, not at the time. I just need to get someone. 04:52:09
And then what is Amanda working on with? 04:52:24
Plotting the fire hydrants on the map. 04:52:29
And that's when the situation is. 04:52:38
Availability. Fire hydrant. 04:52:44
And I thought I'd like where all of our fire presidents are in relation to. 04:52:47
Very authentically populated on housing areas. 04:52:55
So that way if we go out the branch, we. 04:52:58
And to take the money, we can say, oh hey, we only have one fireman under, using that as an example. 04:53:01
When you know when you don't have the money. 04:53:10
Pictures and documented specifics. Global life. 04:53:12
Yeah. What is the liability to us though, if we're plotting fire hydrants that haven't been tested? 04:53:16
In an event of an emergency, we go out to try to. 04:53:22
To connect and they don't work. 04:53:27
Pretty sure the chairman, property commissioners, actually. 04:53:30
All of the fire hydrants in the county are owned or operated by homeowners associations. We don't have a single farmer background, 04:53:33
but I'm aware of. So I think it would be on the actual subdivisions that have them there. 04:53:40
They're not county owned. 04:53:47
With them not being tested. 04:53:50
Mr. Chairman, I just wanted to point out, because we keep talking about these storage tanks, I just did a house up Santa Fe, 2 04:53:53
miles outside the city limits. 04:53:58
That is on a Volunteer Fire Department. 04:54:03
Her husband puts in a legislator for 40 years. Last name was. 04:54:07
Joyce falls anyway. 04:54:12
She could not. Now both her neighbors on both sides have multiple. 04:54:15
And they put in big old water tanks because there's no fire hydrants. 04:54:19
And then they put fire items on both sides of their seven acre lots. 04:54:24
And told everybody in the neighborhood that they could use those. 04:54:28
Farmers Insurance companies still would refuse to acknowledge. 04:54:31
Some water storage tanks don't help unless you get into the state fire Marshall. 04:54:41
Well, that's a bigger issue than we're going to solve here, but but there's no question about it. You need to have water where 04:54:50
it's needed. A fire. 04:54:54
Regardless of insurance or anything else. 04:54:58
And that's a problem. 04:55:01
I feel like one of trucks. Very important. 04:55:03
OK. Any further questions, comments you want to talk about the jail agreement now? 04:55:09
Where's that at? Last one on this list here. Kim Kerry Jail agreement from JB Detention Center. 04:55:20
Read the updated draft. 04:55:26
Something. I don't have anything at this time. I'm still waiting. 04:55:30
Chairman, Commissioners, actually we had a juvenile that had to be placed in the detention. 04:55:39
And there's only like 3 in the entire state Las Cruces. 04:55:47
I think Albuquerque and the One North and we didn't have any current contracts in place, but they ended up taking them. But 04:55:52
they're going to have their own form of contract. We're just waiting to get their form of contract and it is expensive. 04:55:59
So with that being stated, we do we need to reach out or they reach out to us. I don't know where we are in the process. I know. 04:56:08
We reached out to a couple facilities and one of them took this child and. 04:56:15
But we didn't have a current contract. 04:56:19
I guess I could ask Michaela, did we receive any formal contracts from these? 04:56:23
Institution. 04:56:29
Sergio was out for a few weeks and then he did come back and get together. 04:56:39
So it's just on a list of things to do. Can we get the kid back? 04:56:48
Depends on where you put. All right, so we're. 04:56:57
OK. Any further questions, comments? 04:57:07
Thank you, MK. 04:57:10
OK. 04:57:13
Let's move on to item 15. 04:57:17
Import. 04:57:21
This is a regards to return of the memorial marker. 04:57:25
The day is Mr. Weldy is actually wanting. 04:57:30
Some postage sent back to him. 04:57:34
How did he get it? 04:57:39
Chair Patrick Commissioners. 04:57:47
We have. Yeah, we have. 04:57:51
Let me give you a little bit of background on this. 04:57:57
Thank you, Dana. 04:58:02
And I'm very happy. 04:58:08
So this memorial marker was originally placed on the side of the road about a mile east of Oscar, around 1975. 04:58:11
And that's where it kind of lived and was visited by people for many years. 04:58:21
It disappeared after about 20 years ish. 04:58:25
Possibly due to a truck running off the highway and striking it. Nobody knows for sure. 04:58:30
When it disappeared or kind of where it went and what happened to it? 04:58:36
Its whereabouts remains a mystery until about 2007. 04:58:40
When it was acquired by a gentleman from northwest Kansas. 04:58:44
Who entered in Arizona? 04:58:50
And he is fond of historical artifacts and found it in a. 04:58:55
Junk shop essentially. And he I was kind of interesting, didn't know anything about it, where it came from. 04:59:00
And so he picked it up and took it home to northwest Kansas. 04:59:07
Before he passed away, he gave it to another a friend of his, Mr. Allen Weldy. 04:59:12
And Mr. Welding has been trying to research and. 04:59:17
Find out information about it and get it back to the right location where it came from. He did many searches over years to try to 04:59:21
locate where it came from. It followed Mr. Wealthy to Alabama and then on to South Carolina. 04:59:28
In about 2009. 04:59:36
Mr. Welding has done many recent times over the year to locate any information we put on the marker. Was not able to find 04:59:39
anything. 04:59:43
All of that suddenly changed in 2023 when he contacted the private fans who kind of does a lot of online research. 04:59:49
And his friend was able to assist him and quickly connect marker 20 count. 04:59:56
So Mr. Robbie reached out to me. 05:00:00
And access, I have this marker, here's the guys name, there's a little bit of information about it and I said yeah, I know what 05:00:05
you're talking about. 05:00:09
He was stunned because he's been searching for years to try to find anybody who knows about it. 05:00:13
And you may remember if you go towards Alamogordo from this direction, you'll pass a state highway from marker on the side of the 05:00:19
road for 2-3, one that is has this gentleman's name on it. 05:00:25
So what happens was in. 05:00:33
After this marker got knocked off, roadies appeared. 05:00:35
This point highway was requested to put up a memorial workers line, so they put up a big green. 05:00:39
I spoke with Mr. Welding, who wanted to make sure that this got to the right location before he passed. If he wanted to make sure 05:00:45
that it was taken care of. He shifted down to us. And you'll see in the pictures that I sent you guys the original picture of what 05:00:52
it looked like when it got to us. 05:00:59
It was definitely weather worn and. 05:01:08
I had Mr. Paul Baca, who Mr. Beer County Assessor is a. 05:01:12
He was able to Polish it up, clean it and then preserve it. And he actually. 05:01:22
Made the frame that sits on and framed it for us to make sure that it stays safe. 05:01:29
I did contact the highway department to let them know that we had possession of it at this point. 05:01:36
She agreed with us that they want to put it back out on the side of the road because it is heavy and it would be probably picked 05:01:43
up in the pencils for scrap. 05:01:48
So she was good with us framing it now hanging in our office for anybody who wants to come and take a look at it. 05:01:54
We don't know how much of the story is actually true, and there's a lot of discussion about it, and no one really knows for sure. 05:02:03
The location of the grave itself has many questioning the reality of the story. 05:02:10
But the fact of the matter is we have a marker that was placed many years ago. It appears to be somebody that was have perished in 05:02:19
our. 05:02:24
Location and somebody cared enough to put up a marker, so we now have enough possession and have it for public view. 05:02:30
Anybody wants to stop by and take? 05:02:38
So 3723 for the postage? 05:02:53
Again. 05:02:57
Thank you, says here he was struck by the. 05:03:00
Pardon me? 05:03:04
Yes, Council, I just want to know if I have to be scanned in order to go see it. 05:03:27
Yes, absolutely. 05:03:33
Like I will not answer that, but thank you Madam Clerk, very nice. 05:03:38
Nice bit of history right there, so. 05:03:47
I do. I do recognize that WWE senior being a person that actually so that's family around here so. 05:03:51
All right. So with that, let's move on to. 05:03:59
Item 17 Discussion and Approval of Corona Senior Citizen Center Leads between the County of Lincoln, the Village of Corona. 05:04:03
Council informed me that we did take action on this prior to it, I guess during the December meeting. 05:04:11
And it was. It was agreed to. However, there's it was not filed and there are bits of 1/1. After reviewing it, a council has some 05:04:18
recommendations for us to prove this. So Chairman, Members of Commissioner, I think it was a late addition and so anyway there 05:04:24
wasn't a contract prepared for you at that meeting. 05:04:31
And it didn't get on A to do list, but it is identical to the previous contract except for we have replaced the term from 10 years 05:04:38
to. It's just going to be in place until either party gives 30 days notice of its termination recommend approval. 05:04:46
Any comments? Questions. I'll entertain a motion. Make a motion. We approve. 05:04:55
The lease agreement between the county. 05:05:00
Lincoln and the village of. 05:05:03
Corona. 05:05:04
We approve the County of Lincoln and the Village of Coral Senior Citizen Center has presented. 05:05:07
Roll call, Madam Clerk. 05:05:13
Commissioner Fisher, Hi. 05:05:15
Thank you, item 18. 05:05:20
It's been a request for disclaimer of interest of the County of Lincoln for a landfill on the property owned by Peter Herd's 05:05:22
estate pursuant in 1975. 05:05:27
This is an agreement that was presented to Council and. 05:05:33
We will hear this, hear this presentation, Council. 05:05:39
Mr. Chairman and Commissioners, we received a request for a disclaimer of interest for a landfill we didn't know the county ever 05:05:47
had in the Hondo Valley. 05:05:52
It was actually. 05:05:58
Granted by Peter Heard to Lincoln County. 05:06:01
And it was dated. 05:06:05
July 21st, 1975 I spoke with. 05:06:07
I'm a Commissioner Store. He had no idea we had a. 05:06:11
Dump in the Hondo Valley. Anyway, they're trying to put this into a Land Trust. It showed up in the title records, and so they're 05:06:14
needing a release or a disclaimer of interest. The one that they prepared had a sentence in it. That said, termination of this 05:06:21
agreement does not constitute forfeiture of rights and responsibilities of the county under local, state and federal law for 05:06:27
remediation or closure of landfills, if any. I've struck that sentence because any statute of limitations on that kind of an issue 05:06:33
ran. 05:06:39
25 years ago, so more probably. 05:06:45
A long time ago, So what I have prepared is the disclaimer of interest without that sentence and recommend approval. 05:06:48
OK, very good. 49 years ago this was actually so as a, as a. 05:06:56
As presented or approved? As amended. As amended, I changed it. What's in your packet is what I recommend. I will entertain a 05:07:02
motion at this time, our discussion direction. 05:07:07
Seeing that so moved. 05:07:14
Second, the property moved in. Second, we approve the disclaimer of interest in the landfill owned by Peter Heard as amended Roll 05:07:17
call Madam Clerk. 05:07:22
Yes. 05:07:31
All right, #19. Review and approval of Tire Technology Service Agreement. This is previously mentioned here. 05:07:33
Councils have an opportunity to. 05:07:41
Review the title Technology Agreement. 05:07:43
Commissioner Proctor. 05:07:50
Chairman. Partner. Commissioner sorry Sherry how the solution county treasurer we have. 05:07:52
Went through this, I guess the presentation from Tyler, we were very impressed. 05:07:58
Our office with, you know, our surprise, we went to Chavez County again last week. We went back over everything that they do in 05:08:06
the treasurer's office. We looked at the finances, how they tied together and. 05:08:12
And Otero and of course Torrance County. But our office is a go with this. 05:08:19
I can't speak for the other offices. 05:08:25
Chair Proctor Commissioner, Waterville. 05:08:32
Excuse me, Lincoln County Assessor, we. 05:08:35
Have been to many. 05:08:39
Office students, we are 100%. 05:08:41
In favor for sure our our software is what? 05:08:46
Most all officers run off of and we are severely Hanford. 05:08:50
Our mapping technology is only about 50%. 05:08:55
We can't per SE. If you look up the property, that's old. 05:08:58
And our each. 05:09:04
Changes it and our appraisers reassess it. They have to transfer to next year. You can this our current technology. You can't even 05:09:08
find out who the current owner is so. 05:09:12
There's a multitude of reason. We have two staff members that. 05:09:17
Pretty much their entire job is. 05:09:22
Tracking data on spreadsheets. 05:09:26
For this pretty intense. 05:09:28
Assessors evaluation. Our software doesn't track it and every time we. 05:09:33
Change or update anything, it's just getting worse and we're. 05:09:39
We it's I think it's critical. I thank you so much for. 05:09:43
Considering this, it's the county needs to move forward with technology and there I can produce probably any kind of report you 05:09:48
guys can never ask for at the click of a switch as to now. 05:09:53
Commissioner Crump called for. 05:10:01
UH, report yesterday and we have. 05:10:03
It takes time. We have to break it out. We have to. I mean it's it's difficult and most everything that our reports are PDF. So I 05:10:06
mean we have to build our own spreadsheets. It's. 05:10:11
Pretty critical, thought I would appreciate it. During the last meeting when we discussed this, Leroy had said he didn't think 05:10:18
he'd have an issue with paying the early termination. 05:10:23
These with triadic. Is that the case? 05:10:29
Yeah, I apologize that I couldn't be here for that meeting, but. 05:10:33
That's when it came up, about 10,000 on the short term rentals and I that's why, yes, I I've been saving since the day I started. 05:10:37
I've been with Triadic for all the years they've been here and I've just seen where it's going away but. 05:10:45
That's why I rolled my budget and then frugal and and I'm willing to do what it takes. 05:10:55
I had talked to previous. 05:11:01
PTD Directors. 05:11:04
I just will have to do what I got to do and whatever I have to do to get it here. 05:11:08
The only thing I have to keep in mind, I'm not sure if there's a policy or I really wouldn't want to leave the next assessor. This 05:11:14
is my last term broke but. 05:11:19
That's I'm not. I think there may be a policy on how much I could spend. I don't know. I just. 05:11:24
I'm in full favor of whatever funding for the assessors for sure, whatever it takes. 05:11:32
Thank you, counsel. Mr. Chairman, Commissioners, I actually did review 142 pages of the contract on all of the agenda that you 05:11:39
have to go find and on the Internet and pull it in. 05:11:46
And actually it is a pretty reasonable contract. I mean it is an overreaching. There are a lot of provisions in here where it 05:11:53
provides. 05:11:57
The ability of the county to get information, but you have to ask for in writing, and so I've got about. 05:12:02
50 tabs and I don't want to take you through each one of them, but I need to have somebody. It's just like you have to have a 05:12:10
written request for a copy of the audit. They they audit their work. 05:12:15
Then you can have it, but you have. If you don't ask for it in writing, you don't get it. Umm. 05:12:21
Again, I think we need to put into the record what the actual cost of this. 05:12:27
Is going to because. 05:12:31
A very large number. 05:12:33
I don't know what. 05:12:36
The treasurer's office. 05:12:38
Awesome. 05:12:42
Is $329,474. 05:12:44
Can you repeat that 320-9474? 05:12:55
Correct and that includes along the 1.2. So after that I will do much super for you. 05:12:59
And and it's actually found at Exhibit A, Schedule 2, the ERP Pro software quote. 05:13:10
It doesn't actually have a page number, but it is Exhibit A schedule 2. 05:13:26
I notice, Mr. Chairman, that I didn't see in that contract. I missed it, but I didn't see anything about ransomware attacks. 05:13:36
Liability, they didn't mention that actually chairman commissioners that actually is addressed in the contract and the audits that 05:13:45
they do. I mean it is really a high tech system. 05:13:51
They guarantee up to 24 hours previous. 05:13:58
I probably have a yellow tab. 05:14:02
But I recall reading OK. 05:14:05
I'd like to look at it later, but. 05:14:08
Founder. 05:14:11
So we used. We used the title system in several degrees guys I worked for and on one instance there was a hazard that was found 05:14:14
that happened to the financial buffer. 05:14:20
And right away when the hacker was trying to realize at the end of the login, Tyler had to really built in. 05:14:27
Software and so it will recognize that the IP address. 05:14:40
Is not the correct. 05:14:45
I see. So it will lock the system from that from that particular user login and then they will call whoever listed I want to 05:14:48
contact real fast again and the finance director. 05:14:54
And in this particular instance. 05:15:01
That we can make your. 05:15:06
And how did you have to shut down all Internet operations for like 4 hours? But Tyler backed up their data every 45 minutes, so 05:15:08
once the IP staff got everything sorted out. 05:15:15
How the title system available back everybody up and they're willing to break the workflow. So that's just a really great 05:15:24
demonstration of how advanced they are getting the attackers and that's the government system. 05:15:31
Which one? 05:15:41
OK, Mr. Chairman, Commissioners, actually. 05:15:44
I believe that's located on page 13 of the contract. That's called Quarantining of Client data talks about the actual. 05:15:47
Protecting that your information confidentiality and then recovery. 05:15:57
Thank you. 05:16:02
First contract I've read from a major provider that says that the governing laws in the state where you're domicile, that's just 05:16:04
amazing. 05:16:07
Matt Delaware. 05:16:12
Georgia. 05:16:15
That's right. 05:16:16
With that being stated, any further questions? Comments. 05:16:19
No. OK, so. 05:16:23
Let's talk about. 05:16:25
Financials here. 05:16:27
Let's talk about financials. Year one is 329,403 hundred and 29474 thousand. 05:16:30
It's kind of then we also do we have an additional cost for transport? 05:16:40
Did I understand that pushing right in the buyout? 05:16:45
That is correct. 05:16:50
In the memo, $4000 per department, but I never. 05:16:54
Pulling around data. 05:17:03
And the data from Brian actually is that affordable. I know Billy don't learn how to do that two weeks ago. So she could 05:17:07
definitely export all of her data and she became directly. 05:17:12
Because the the ESTABLISHED out of old can be uploaded 2000. 05:17:19
OK. Do you have any reservations? 05:17:25
Moving forward. 05:17:33
That's a recommendation. So a go live date for this would be like next April of 25. Is that what we're looking at? 05:17:36
Is there any further discussion direction? 05:18:08
But that's still you brought up a good point to financials, right, so. 05:18:11
So year one, three 29474 that's going to service the clerks office, the assessors, no assessors office and the treasurer, right 05:18:16
and financial. 05:18:22
And who? 05:18:30
OK, everybody. Pleasant. 05:18:32
That's number one. 05:18:36
So that's four other departments, correct? 05:18:37
Sheriff, you're on Tyler already. OK, Sir, Thank you. 05:18:43
So then we've got this triadic deal that everybody except the sheriff is on. Is that a true statement? 05:18:47
So, so we have an obligation, contractual fiscal financial obligation with them. 05:18:55
We do, don't we? If we break the contract, we're going to pay. 05:19:03
That is correct. 05:19:08
I I'm not able to tell you today what that penalty is because I don't have those contracts those were interviewed to a long, long 05:19:10
time ago. 05:19:14
But, but we don't want to break the contract. I mean, this is a question too. 05:19:19
We don't want to break the contract. You guys are fully up and running and happy next April. 05:19:23
We actually pay them monthly and total amount for the years about 30 grand. 05:19:29
30 grand. 05:19:34
So, so we're just going to be paying 30 grand? 05:19:36
And when does 329 come in? 05:19:40
We enter an agreement now and it gets affect April. 05:19:44
Would that be right? 05:19:47
OK. That would be correct, Sir. So you would pay the 329? 05:19:49
Or as a as a one time that was not working for a whole year. 05:19:55
And then the next budget here which would be 20.6. 05:20:01
Hopefully we'll cancel the 30,000 Will Triadic at that point. 05:20:05
And then the wave currencies for Tyler? 05:20:10
Are approximately $134,035 per year. 05:20:14
And then I would also include with that. 05:20:21
There's there's an ability and in some of my former boards. 05:20:23
How to utilize this don't actually determine logic and full and review reports that we generate. 05:20:28
So it would be like we don't need access. 05:20:37
Between Finance and Treasury. 05:20:41
Upon you specific reports, so if you wanted to see a revenue projection or a current expense report by check they can put them on 05:20:44
your dashboard and all you have to do is click on that and they'll generate based on the dates that you entered. So it's it's very 05:20:51
transparent and I found that it's been very helpful for commissioners as well in some kind of monitoring. 05:20:59
I have one more question here as far as this goes, you know we're saying this is going to be we're going to carry carry on with 05:21:08
our. 05:21:12
Triadic until April next year. We're going to pay the three 29474 to be. 05:21:17
Starting in April or starting now with the conjunction with. 05:21:23
So we would, it would be so we would continue to say priority we already budgeted. 05:21:28
We're using the LAPCF on upfront. 05:21:35
So we'll have the entire talk to the regular budget. 05:21:38
2025. 05:21:42
And then doing the quick math in my head. 05:21:44
If we're able to switch to the Presbyterian healthcare plan, that will be coming down the pipeline here. 05:21:49
That will offset the extra cost. 05:21:55
Students, highly service technology. So all those words, even with our current office and we'll come out with both better 05:21:58
healthcare and better financial independence. 05:22:02
That's neither here nor there. 05:22:09
As far as I'm concerned but but I'm interested in knowing. 05:22:11
Why? Why would we? 05:22:15
Sign this contract now. 05:22:18
And it gives us a year, you know, year of operability plus a start up. 05:22:24
When we're projecting, we're not going to be able to really use it till April. 05:22:29
For your hands. 05:22:34
Why? What? What? 05:22:37
It is for her office. 05:22:41
Yeah, I get that MP. Sorry, I'm. 05:22:53
You know, I just. I get that. 05:22:58
But what I'm saying is. 05:23:00
Is that a? Is that a year? 05:23:02
A year process, is it six months? 05:23:05
It's definitely at the minimum of eight months through the year. 05:23:09
And I'm just trying to save the county a little bit of money. 05:23:13
No. 05:23:17
Decent amount of money, but the productivity that you're going to get from it will far as to what we currently are. 05:23:19
I know you like to be kind of parent and financial reports and. 05:23:27
Making sure that we're monitoring by this appropriate. 05:23:32
And arguably that's the software for people you know coming off the street. They're only going to be able to define you don't have 05:23:35
to sell, you don't have to sell the system. To me, my question was still is do we need six months? 05:23:43
To make this transition or do we need a full year? 05:23:51
It's going to be. 05:23:55
Less than a month because they value. 05:23:58
Efficient production and that income. 05:24:02
Can I insert one thing here right quick? Would this not be a smart thing to do right after the? 05:24:05
Fiscal Budget or do we? 05:24:11
That way it can be fall into a trend on an atom as far as being on the next year's budget. 05:24:13
Does that make sense to anybody? Makes sense to me. 05:24:19
Especially being built into the budget for for everyone to look at that would not be difficult. I just said just we'll start the 05:24:23
process with this next year's. 05:24:29
Fiscal year's budget The 2425 starting July 1. 05:24:35
Does that make sense? 05:24:39
You wouldn't have it next day. 05:24:43
January, it sounds like we need to whip this Wheeler. 05:24:52
Yes. 05:24:57
Chair Proctor, Commissioner, the Treasurer, we do both have. 05:25:01
Deadlines like I'm doing my notice of value, they do taxes. I mean it's the date that we're talking about is the best date 05:25:07
possible. And part of the reason for the extended time that it's going to take the transfer as well is because we got, we got over 05:25:14
34,000 parcels in the county. We got drawings on everyone, we got man district. 05:25:21
It might be sooner than that. Anyway, we don't really. I would just you answer my question. Thank you. 05:25:30
You're welcome. 05:25:36
Any further questions? 05:25:39
Since you asked about triadically, a little bit of insight. So we're paying the 30,000 a year now. 05:25:40
Just to get our data out of track, we paid them about $40,000 just for the data for our office. 05:25:47
And that did not include any of the images. 05:25:56
So the images. 05:25:58
What we're trying to avoid that cost. It looks like they may have to have them. 05:26:01
And full images for us for at least the probates and the Commission minutes, because we're not able to pull those. So there will 05:26:06
be an additional cost for that. 05:26:10
But just the data. 05:26:15
Two data folds, bronchiotic just from my office was $40,000. 05:26:17
Plus the images, so depending on. 05:26:22
I don't know if it works. It works for parcels or. 05:26:25
Their images but. 05:26:28
What kind of images do you have stored? What's in RBI? 05:26:31
Are all of RBI. 05:26:36
So. 05:26:40
So review and approval. So should I make a motion? 05:26:43
I make a motion that we approve the Tyler Technology Service agreement. 05:26:47
2nd 2nd. 05:26:56
For further discussion, no action. 05:26:58
Do we need to specify the terms? 05:27:03
I'm sorry, do I need to have them specify the terms? 05:27:06
The term is actually set out in the contract 320-9474. 05:27:11
Oh, the amount. 05:27:16
That's the first year, yeah, 329. 05:27:18
474. 05:27:20
And then the renewal is going to be about 134, I think 135. 05:27:22
So. 05:27:31
We approve the. 05:27:35
Title Technology Service Agreement and the amount of three 29474. 05:27:38
We'll call Madam Park. 05:27:44
Commissioner Fisher I. 05:27:46
Yes, yes. 05:27:50
Moving on. 05:27:54
I'm 23. 05:27:58
At this time, we have received a grand total of Rogers tax 123. 05:28:01
88. 05:28:11
Request for lodgers, tax and I my batteries ran down on this up. 05:28:13
And so I guess what we'll probably do is break this down into individual items. 05:28:21
First largest tax request was for the Art Loop for 2024, July 5th through the 7th. 05:28:27
And the amount of $6000. 05:28:34
Mr. Chair, with the meeting out of line, asking what we gave them last year, that's on their request. 05:28:40
5000. 05:28:46
Each one of them, as far as that goes. 05:28:50
So anyway. 05:29:06
Comments, discussion, recommendations. 05:29:11
Do you want to just go through and discuss all these in one? 05:29:15
And then pass them all at one time with each one of them individually. All right. So our discussion here, I know someone's wife 05:29:18
has a birthday that they got to get. 05:29:23
There's a couple ones that are. 05:29:29
Stand out. 05:29:39
And and I'd like to make sure we. 05:29:41
I make a motion approve. 05:29:45
2nd. 05:29:50
We've presented a moved and seconded that we approve the 6000 for the Art loop for the discussion comments, roll call. 05:29:53
Aye. 05:30:01
Artist Tour August 1st through the 4th out of 6000. 05:30:08
Make a motion be approved. 05:30:13
2nd. 05:30:16
For the discussion. 05:30:18
Roll call, Madam Clerk. 05:30:21
Aye. 05:30:25
Item 3. 05:30:28
We'd also tattoo Expo June 14th through the 16th. 05:30:36
Amount requested $17,800. 05:30:41
I move to approve. 05:30:45
2nd. 05:30:47
Discussion. Yes. Discussion. 05:30:49
That's a lot of money. My sister got a tattoo on her hump and that looks like hell damage on a 747, so I'm really not interested. 05:30:53
You know as far as I did not have this right here, maybe you can ask right quick, this is a, this is a second angle, but they have 05:31:01
not come before for do we have the financials, there are requirements. Do you want to look into further discussion? I think they 05:31:07
have a representative on. 05:31:12
Representative OK, here we go. 05:31:18
Yes, Sir, if you guys have any questions? 05:31:25
To answer this for you. 05:31:31
So can you just walk us through your marketing strategy for this event? 05:31:33
Yes, we have a really strong marketing strategy as a. 05:31:38
As of the last two years, we've pretty much spanned from. 05:31:43
The web page Facebook with Instagram. We also get off with radio ads, Flyers. We do focus all over the communities, driving 05:31:49
communities, colleges. 05:31:55
We also have billboards. 05:32:01
Actual billboards that we've already set for this year for a full month, different areas, El Paso and all of that is being added 05:32:05
up to the extent of what we're spending. 05:32:11
Can I ask a question if you seek any other lodgers tax for the village of Reidoso or is it just solely on the? 05:32:17
Separate, we did a $5000 from them. We are putting an outdoor concert this year. So our expenses went up. Our budget was 46,000 05:32:25
for the event and we were looking for that so that we could expand on the growth for our community. 05:32:35
And and reviewing this as far as the. 05:32:46
What it's. 05:32:51
What you can are eligible to use this for. 05:32:53
I'm having a hard time getting this all added together here as far as being an additional 1780s. 05:32:57
I'm sorry, I have all of the totals of the billboards that we have available. We also have the radio. We are asking for 3500 and 05:33:02
security for the event because we will be selling alcohol on premises. Our billboard advertising is up to $8000. We also do 05:33:12
T-shirt giveaways and a Father's Day event to wearing lots of devils that pertain to our. 05:33:22
Teachers that they have on them, we do a lot of things out of the pocket, but we are accommodating some of the costs and seeing if 05:33:34
we can get help back to that. 05:33:39
How many rooms do you anticipate selling here? 05:33:45
Pretty tension beds. 05:33:48
We have over 80 plus artists from around the world. 05:33:52
And all of the families as well as far as our attendance through the first year in 22, it was 2000 guests. The 23 weeks of pasta 05:33:58
was a larger number and this year we look forward to having an even more expensive number because we'll cancel them for that 05:34:06
weekend. So it's a long process this weekend. 05:34:13
It's great for town and we haven't really get it there for family. Our economic impact was over $3,000,000 just last year. 05:34:22
So, So what? What is the? 05:34:33
Your estimated cost to run this event total. 05:34:36
So you're basically asking. 05:34:42
Almost half and lodgers tax combined. 05:34:52
We did that last year on a few economic impacts like Alamo and we saw a huge, huge impact from our military that came off. So this 05:35:00
year we'd like to bring a lot more to the video, so. 05:35:08
I would like to just make a statement. If you look at the lodgers tax that was generated for the village of Rito, so and then the 05:35:18
Cameo Lincoln, I think we do see a return on our investment for the lodgers tax dollars that are generated with this Father's Day 05:35:23
event. 05:35:28
Hopefully it's even more successful without burritos, so being on the same weekend, but. 05:35:33
You can. How is this? 05:35:41
Community and our surrounding areas, we have a lot of people that do stay out of in Lincoln and we have maximum all of our 05:35:48
surrounding areas. So it's really fun for the families and what we do bring here is just a really great positive of it. 05:35:56
Is this a family friendly event? 05:36:07
Yes, Sir. It's a Father's Day contest throughout the weekend. I mean the whole family. 05:36:11
Yeah. So we have 1200 for free. And then last year we had bouncy houses and it was so much fun for the kids. We had face cleaning 05:36:21
and a circus act, a Hulu boom act. Honestly, we put so much into our events so that the families actually have something to do the 05:36:28
entire type while they're walking around. 05:36:35
Has anybody been to this event? 05:36:44
Did you like it? 05:36:48
We thought it was a good deal. 05:36:50
Yes, that's what our event is for. It's not so much that you can't get a tattoo and then control yourself. There is so much to be 05:36:57
offered through our inside and outside. We are using Eco Servers as our charity fundraiser and we've been doing this for many 05:37:03
years with top Toys for Cots, our giveaway through children and giving back to the families, our presence. This year they're going 05:37:09
to be. 05:37:15
Fishing halls and bicycles and super cool things for the families to actually win. 05:37:22
Our goal is just to get back to this community, honestly. 05:37:28
Commissioner, oh, the question was, has anybody been? 05:37:32
That was a great event. Very well run. Any further discussions, comments, questions. 05:37:38
There's a motion on the table chapter. 05:37:43
$17,800 for the. 05:37:49
We don't have the tattoo exposure in the 14th through the 16th. 05:37:52
No further discussions. Roll call. 05:37:55
Commissioner Fisher. 05:37:58
Hi. 05:38:07
Yes, No. 05:38:13
Motion passes 4:00 to 1:00. 05:38:16
You don't have to do it. I know. I'm afraid I don't. 05:38:18
Any sporting play? Michelle Lisinski is requesting $23,900 for Aim High Sportings. 05:38:25
Clay shoes. I had a question on this one. 05:38:34
We had a question here in regards to your aim high. 05:38:46
I remember during the lodgers text meeting you talked about. 05:38:49
Distributing for free to the attendees embroidered shirts. Is that an allowable expense? 05:38:53
Embroidered shirts. 05:39:00
Employed or what? Sure. 05:39:02
I'm sorry, I'm asking our legal counsel. 05:39:06
If it's advertising the event and I think it would be inappropriate expense. 05:39:10
Further discussions or questions, Yeah, it's this is uh. 05:39:16
2X what normally is asked? 05:39:20
Right. Yes. Yeah. Yes, ma'am. 05:39:24
OK, yes, the commissioner we're at, we're doubling the size of our event. 05:39:31
And likewise, if you'll notice the date of our event is also a Father's Day weekend. And so we're expanding our event as well to 05:39:35
accommodate families that are coming in from most of our most of our affinities are from West, TX. 05:39:43
And Central Texas and we are expanding our exposure into Colorado, Arizona and Oklahoma this year as well. So we're looking to 05:39:51
expand our events we have for family events on the in a new campus because this is our magnet fundraiser for Anna new campus 05:39:58
scholarship and student programs. 05:40:04
And we will have a ladies luncheon and fashion show. We're going to have events for the kids as well as the movie event on Friday 05:40:11
night. We're bringing in a celebrity shooter, which is a new park tour event. 05:40:18
To increase this will be the nine years of this event has been produced or in a new IT is the first year that I'm in charge of it. 05:40:24
Accommodate the dates and make it family friendly. 05:40:35
No, our electric. 05:40:42
Any other comments, questions, discussion? Just wondering on the apparel, it says with county logo, so you'll have the Lincoln 05:40:46
County logo on there as well. 05:40:49
Yes, ma'am. 05:40:54
Sounds good. Wow, I just thinking. 05:40:58
Going twice the size. 05:41:03
Advertisement should be the same but. 05:41:06
New markets and we have not advertised in in those three states in Oklahoma, Arizona or Colorado previously. 05:41:13
All right. OK, Commissioner. 05:41:23
Sure Fancy. 05:41:29
Marketing plan there, Is there any more questions regards to that? 05:41:35
My only observation would be. 05:41:40
Price is expensive, I'm assuming that projected. 05:41:43
Ten of those return on the dollar from Jim. 05:41:46
And to reach further out, which brings more forms other states. 05:41:58
In a red dose in Lincoln County. 05:42:04
I mean that's that's kind of what we want these events to be doing, and I hate to discourage their ambition. 05:42:06
So. 05:42:15
They have, they have an excellent history. I'd be inclined to go along because I think it makes sense. 05:42:17
Really. I mean, they can either go shoot pigeons or get tattoos. 05:42:26
Or if you pigeons, you know they're going to get I'm a Loser tattoo. 05:42:33
I would really like to commend their marketing strategy. I think that they've done a great job selecting the outreach for the 05:42:37
Idaho marketing. 05:42:40
So with that, I'd move to grant them the full amount requested. 05:42:45
We approve. 05:42:52
$23,900 for the. 05:42:56
There's also Foundation of Mine. 05:42:59
Sporting clinic shoes. 05:43:02
Discussion. Roll call, Madam Clerk. 05:43:04
Hi. 05:43:08
I. 05:43:11
No, these advertisements though don't have the county local on them if we could get them added. 05:43:15
OK. 05:43:23
Thank you all very much. And the logos and the Flyers, you have the logos on them as they're released. 05:43:26
OK, the ones we have do not. 05:43:33
OK. All right. Moving on. Item 5, thank you, Rochelle. Item 5, Flying J Chuck Wagon stuff for show dates May 24th through 05:43:37
September the 1st. 05:43:41
Lots of music and BBQ to be had here. I move to approve the $9000 requested by flying to reach. So here a second second. 05:43:47
Property Living Executive Pretty self-sufficient? That's a discussion, please. 05:43:56
Now that's a family friend, friendly venue, no question about it. But to be honest with you, I'm. 05:44:03
Concern about underwriting a. 05:44:09
Continuous advertising campaign throughout the season is that is that not a concern for anybody? 05:44:15
You know, they bring a ton of folks. They do. They actually. 05:44:23
For years. 05:44:26
History. Yeah, I know the history, but in the future I think that we should work towards developing some sort of criteria and 05:44:29
point value system for allocating these funds. 05:44:34
But as it stands right now, I think that. 05:44:41
Very much worthy of their ask. 05:44:44
Discussion. OK, motion. 05:44:47
OK. We haven't go further discussion. 05:44:51
Item 6. 05:45:04
Fastest capability of the kid they said he was going to escape last year. 05:45:07
This is when it's in the same as what Commissioner Fisher just mentioned though. All right, here we go. We have last capability. 05:45:11
Kid dates August 2nd through the 4th, not requesting 18,000. 05:45:16
And questions? Comments. Commissioners, don't they already have a billboard up? 05:45:24
That's from last year. 05:45:30
I haven't seen the new one we do for Lincoln. There was one. 05:45:33
There is one in Tenny, actually. 05:45:38
But isn't the the point to attract people like 30 miles outside of our area, not a billboard in town? 05:45:42
I believe it's on Hwy. 70 coming through. 05:45:53
OK. Yeah, Mr. Tucker. 05:45:57
The Friends of Lincoln put. 05:46:10
A billboard in him. 05:46:13
That's correct. 05:46:19
I stand corrected. OK, so. 05:46:20
So Gerald, running about the same as last year. Did you go up quite a bit? We went up 2000 dollars, $2000. 05:46:24
And then for. 05:46:32
Further outreach, yeah. 05:46:33
Make motion. I approve. 05:46:40
Second, properly moved and seconded. We approve office capability kids request for 18,000. 05:46:43
For the discussion comments. 05:46:49
We'll call Madam Clerk. 05:46:52
Hi. 05:46:55
Thank you. Thank you. Item 7, funding request to Mexico Cattle Growers mid year conference, June 9th through the 11th. 05:47:05
This is a request for $8000. 05:47:16
Well, I mean, there's advertising. 05:47:24
In magazines as well as papers and Internet. But I don't know, they have a they have a mid annual conference in Ruidoso every 05:47:29
year, but they've never applied for this. 05:47:34
And it does draw in a lot of people. I know that because I've been to it. 05:47:41
As a Commissioner and as a member of the category, not that I expect to buy it or anything, but it does draw people from all over. 05:47:47
We do have. 05:47:51
Some good speakers that come and get international stuff here. So yeah, it does have some value and merit to it, especially for a 05:47:55
real way of life and the agriculture industry. A lot of policies and procedures are shared there, so they do bring the best and 05:47:59
the best. 05:48:04
And I honestly believe that it's. 05:48:09
How did this report differ from other conferences that are hosted there, though? 05:48:12
That's my concern. 05:48:18
You know, the conferences are actually there's action taken that is directly related to some of the stuff that we deal with on a 05:48:21
day-to-day basis here with line, racket, etcetera, raising a force, allotments. 05:48:26
Well, for I mean it's it's maybe a little different, yeah. You're saying as far as that goes, they they have selected this to 05:48:32
advertise it to get more people to come and be part of it instead of just a select few like. 05:48:38
This is to get more people involved with it. That's why they picked Ruidoso, right? Because it's. 05:48:44
It's Rodosa that they annually host it here. Yeah, but I mean like the assessors affiliate just had a conference. 05:48:50
I mean, how does it differ? Well, that's the assessors go to that. It's not like everybody that has a genuine interest in outside 05:48:57
laying areas, whether they're VCs or producers or. 05:49:03
Well, this is a much more fun group. 05:49:09
Are you serious? 05:49:13
Hand up. 05:49:16
How does Cattle Growers conference different from other conferences? 05:49:19
A wide variety of not only our producers but also we try to have. We have a trade show that will bring in family oriented events 05:49:34
that come in. We have a dance that will be happening and you have a young talent leadership committee that we are trying to build 05:49:44
and have an Academy to where they can learn not only about our our way of life but also. 05:49:53
Us communicating with the city people to be able to communicate together on how two kids to their place. 05:50:04
Very good. Any questions or comments just responded to may not be answerable right now. I know we were up against the gun and I 05:50:12
thought we were. Commissioner Sarah may know this. 05:50:17
We have a certain period of time in which to disperse this money. 05:50:23
And you? You haven't answered all this again, and I defer to council. 05:50:28
Actually, with respect to this iron, Brianna just told me that she had just noticed that it was actually 8750. 05:50:33
Not 8000 that was requested. The agenda shows 8, so just FYI. 05:50:40
To answer Commissioner Pepper's question, and actually the law does require a split of the proceeds and that they'd be spent 05:50:49
within two years of receipt, so. 05:50:55
I won't give you the statute, but basically it says. 05:51:01
That I'm going to tell you what the procedure used for because it's just so wishy washy. You can almost use it for anything it 05:51:06
seems like. 05:51:10
It says the proceeds from the occupancy tax are collected on the 1st 30 days bendy with grants. 05:51:15
OK, it's 5%. So 1/2 of the first three and 1/4. 05:51:24
Of the remaining 2% must be used for advertising, publicizing and promoters promoting tourist related facilities, attractions and 05:51:30
events. 05:51:34
The projected largest tax revenues, this was, I wrote this back in 2021. The projection back then was $400,000. So it's 05:51:39
significantly higher than that now. 05:51:45
That I did an analysis. 05:51:53
If 5% is yielding 400,000. 05:51:56
Then each 1% is yielding 80,040 thousand and divided by 5 = 80 half of the proceeds from the 1st 3%. 05:51:59
Would be 120,000, a quarter of the proceeds remaining from the last 2%. 05:52:11
Would be $40,000, so you'd have to spend $160,000. 05:52:17
Out of that 5%. 05:52:22
And it has to be spent within two years. 05:52:25
So, so I don't know if anybody's calculating what we had brought in. I looked at it here. We're a little behind. 05:52:28
We we have a lot of money in that account and it has to behind an expenditure. 05:52:36
Further discussion. 05:52:45
Direction. 05:52:47
Will be approved. 05:52:50
The larger stacks request 8750 The New Mexico Cattle Growers Association. 05:52:52
For the discussion Madame Court. 05:53:00
Aye, aye. 05:53:12
Yes, Smokey Bear Stampede. 05:53:16
I'm talking about Smokey Bear Stampede. 05:53:20
This request for Smokey Bear Stampede, which takes place July 3rd through the 6th. 05:53:23
Requested amount is $40,000. 05:53:28
Mr. Greer. 05:53:39
We're asking for 40,000 basically. It's what we asked for last year. 05:53:43
In our applic. 05:53:49
You can kind of see what we're doing here we're we've got. 05:53:51
Different avenues of advertising and that all worked out real well for us last year. We're hoping to duplicate that again this 05:53:55
year with newspapers, different social media. 05:54:00
Stuff that we're doing purchase of new new banners. 05:54:07
Different stuff like that, just going to security for the for the event fencing. 05:54:13
Different kind of. 05:54:20
Fencing there for keeping people, you know, keeping public out of places they don't need to be. Different stuff like that, but. 05:54:23
Also additional Porta potties, you know our crowd getting bigger every year so. 05:54:29
The need for that kind of stuff is also going up, but we're we're asking for the same amount that we ask for that. 05:54:34
Thinking of this as far as the list of newspaper, radio, printing, Internet, social media. 05:54:41
All it has prices and it has other for 24,000. Can you go into the detail under some more of the other besides the Porta Potti and 05:54:46
the fencing because a lot of the fencing has been placed. 05:54:51
Put up now, Commissioner, Chair Proctor, I'm not exactly sure what the 24,000. 05:54:55
Is. I know the fence is allotted for. 05:55:02
Actually the security of 16,000 so the pants does fall under that 24,000. There is still need for the pants because I know the the 05:55:06
renovations to the fairgrounds did act did add a lot of fencing and the Yates did the. 05:55:12
To the property. 05:55:19
But they're still you know behind the stands there where the Creek is. We still have to cordon that off because that still has 05:55:21
public access from the parking lot. We have to turn the corner there and get that into the existing fence where the parking lot 05:55:27
ends kind of behind the roping shoot there. But then again on the north kind of northeast corner of the property, we still have to 05:55:34
apply fence there where the the project getting covered fence and that's just to keep the public out and and separate from. 05:55:41
You know, the revenue advance, the stock and all that kind of stuff or something. 05:55:49
For discussion. 05:55:55
I would just say. 05:55:57
The advertising just seems a little bit weak on this, but. 05:56:02
We do get a lot of we do use the social media, a lot of Facebook and stuff like that. That goes a long ways. 05:56:09
That we do get, we do benefit a lot from that, you know, as far as the newspapers go. 05:56:17
Not many people read the newspaper, no, But like that maybe. 05:56:22
A billboard or something? 05:56:26
I'm sorry. I mean it gets tremendous amount of exposure. 05:56:50
You got bears? 05:56:55
Putting different bears up on the web and getting people to name them and I mean that gets interest. 05:56:58
Worldwide. Anyway, just a thought, but I like doing that. 05:57:06
Direction. 05:57:11
So the total amount of out of county advertising is 2500. 05:57:17
So you're going to have a concert this year? 05:57:25
Yes, Sir. That's the plan Last year we had, we had two nights of concert last year. 05:57:27
Brain of the public, You know, pay your listen to the rodeo and everything gets in front of the computer concert last year. 05:57:32
Both nights we had local bands or the Dosing Dirt Bags opened up and that was a big hit. And then we had two, two bands and this 05:57:40
year we're looking at hopefully bringing a little bigger band. I'm just doing one night. 05:57:47
So. 05:57:56
Where are you all advertising at? 05:58:00
As far as newspaper and all that. 05:58:02
Newspaper, Radio, social. 05:58:09
In print. 05:58:12
I'm just saying and I hope you, when you went in front of the largest tax board, you guys had more detail. Again, it's a detailed 05:58:20
thing. 05:58:30
You know, that's it. 05:58:40
That's I mean 24,000 and I got a little note here what for? 05:58:41
So I heard during I was at the Lodgers tax meeting virtually and Robert Shepard presented and. 05:58:46
He didn't have any additional details from what seeks presented and he just said that. 05:58:52
Revenue generated goes back to improving the fairgrounds. 05:58:57
Well, back to our other piece. 05:59:01
I think we're going to have to start this is just getting. 05:59:05
I don't mind spending $40,000 to put on a vent in Lincoln County. I really don't. 05:59:10
But I don't think we come with the right. 05:59:16
Numbers as far as participants, as far as people that buy tickets. 05:59:19
ETC. And then you know. 05:59:26
Last year they talked about selling tickets to the concert. Now you tell me they didn't have concert tickets. 05:59:28
I just hope that you understand, not you individually, but your organization understand. 05:59:35
They can do a better job of describing what we're doing. 05:59:42
And I would ask that you would do that. 05:59:46
For the comments question. 05:59:52
Direction Make a motion We approve the Smokey Bear Stampede Lodgers tax request. 05:59:54
For $40,000. 06:00:01
2nd I'll second. 06:00:04
From the 2nd We approve the $40,000 for the Smokey Bear Staffing Six. No Further Discussion. Roll call, Madam Clerk. 06:00:07
Commissioner Fisher. 06:00:14
Hi. 06:00:18
Yes. 06:00:23
Okay. 06:00:25
Do we need a small break? Yeah. OK, let's take a. 06:00:27
5 minute break we convened at. 06:00:31
3-4 process. 06:00:34
Two people for a large pool. 06:00:37
You know it's a large pool of. 06:00:40
I believe 24. 06:00:49
1515 will reconvene. We were reconvened. 06:00:53
On solid race leaves, no. 06:01:00
What's this other bill obtained Commission? 06:01:04
Where are we going to draw Border County Commission approval Selected 4 lodgers tax for the two for the small pool, 2 for the 06:01:08
large pool. At this time we have numbers that we go and select and. 06:01:15
We take two out of the. 06:01:23
For the audit, we do not have that approved at this time, but we will pick the numbers and then we'll fix the. 06:01:25
We will fix the contract up for them to do their audit. 06:01:32
Horizons on the island. 06:01:36
This is the small pool, small pool. 06:01:38
When you hired that auditor, we had those faces in the. 06:01:42
What number did you get, 99 or 66? 06:01:47
Depends on which way you look at it. What is. 06:01:53
I said 99. I said 99. I said 9999. 06:01:57
99. 06:02:04
99 small number, another one. 06:02:07
That's certain. 06:02:14
99 That's all right. I'm OK with that. I'm keeping Ledger here. 06:02:25
With which number 88? One 33133 for the large pool. 06:02:29
133 for the large pool. 06:02:37
White I got 2. 06:02:43
I can't move my finger that year. 06:02:46
6 7/8. 06:02:49
One 63163 for the large pool and you will give us updates on who that is in just a little bit so we can carry on because we have a 06:02:53
deadline to go here. 06:02:58
All right, we have a. 06:03:05
Approval of filing the solid waste liens. We need to exclude item number five, number six and number #9 as they have. 06:03:09
For a minute, they have paid their dues. 06:03:18
So, approval of a solid-state file of solid waste liens of 1234. 06:03:22
Seven and eight turn. 06:03:30
Commissioner Scott, Analyst, Lincoln County Funding Department. We need to exclude #1 and two also. 06:03:33
One and two also good job. 06:03:41
So with that being stated, approval of the. 06:03:45
Solid waste lanes filing on items. 06:03:50
3/4. 06:03:53
7:00 and 8:00. 06:03:55
No further discussions. I will entertain a motion. 06:03:57
Make a motion. We approve the liens on what you said 347 and 83478. 06:04:00
OK, may I inquire? I was advised there was an issue when one of these individuals can't be paid. 06:04:18
Hey, I think that happened. 06:04:25
Yesterday. 06:04:27
I'm sorry, was it yesterday? Was it last week? 06:04:29
One of the individuals came to pay their bill concurrent. 06:04:33
And then? 06:04:39
Without using the appropriate. Is that correct? 06:04:42
The one here. 06:04:48
Do you know what? 06:04:49
What was referred to me, it was an individual who was visiting the first office that ended up walking out to the stores. I don't 06:04:51
believe that had anything to do with this here as far as the payment of the Billings and such. 06:04:58
But it's going to, it's going to segue nationally into the. 06:05:08
Executive session, so that's fine. 06:05:13
All right, so. 06:05:15
Talk about that. 06:05:20
24. 06:05:24
2424 would be the Lincoln County Treasurer discussion direction of possible action of implementing additional GRT revenue sources. 06:05:27
Madam Treasurer, Chairman Proctor, Commissioner Sherry Huddleston, Lincoln County Treasurer, this is just information, pretty much 06:05:38
to let you know what we have implemented as gross receipts tax, and every year I get a form I have to sign, send back and the two 06:05:44
first. 06:05:51
First one, eighth GRT, we implemented those. The effective date was January of 2000 and we have not increased those in that amount 06:06:00
of time and the environmental was implemented in January of 1991. And this is just pretty much for your information and I gave you 06:06:09
an enactment date chart and you can see any county and how much they have. So it's just pretty much for you guys to see. 06:06:17
Questions. Questions. Thomas. Commissioner. 06:06:27
And I also did give you a chart of how much income we have been receiving for those 71%. Do that again. 06:06:35
I have gave everyone a chart for the amount of gross receipts tax we've received for each one of those for the last five years. 06:06:45
Thank you, Item B discussion direction and approval to purchase Pro receiving software. 06:06:55
So Chairman, Proctor, Commissioner Sherry Huddleston, Lincoln County Treasurer. So apparently currently we have. 06:07:04
Point and pay as our credit card provider and we are looking to change because we have had issues with them and they have not been 06:07:12
able to fix those since August of 2023. 06:07:18
And we have difficulty getting a hold of them. They're from Florida. 06:07:24
They're IT people and so we are looking at different company and GoPro. 06:07:30
We have. 06:07:37
Went through their. 06:07:39
Programs demos. 06:07:41
And we've gone to other counties that have them. They have the ability to download the files where we're having to put them in one 06:07:44
at a time right now and some days we get 300 plus payments. 06:07:50
So downloading a file would be so beneficial to our office and I know Alan has some questions about the contract. 06:07:58
And Rick is online and Alan and Rick can talk at a later date if we need to, but I would just like to. 06:08:06
Be able to go forward with looking at this and of your approval. 06:08:15
Questions. 06:08:20
What's the credit card fee with them? 06:08:22
Right now we're paying 2.5% and this would be 2.39% and we're paying $2.00 minimum, this would be 1.95, so it would be a little 06:08:32
bit less for the constituents. 06:08:39
And then ACH checks transactions are $0.95 to where now we're paying $2.00 so it is a lower amount. 06:08:46
This terms of termination here it's. 06:08:56
On the 3rd anniversary of the effective date, where we at with this contract? 06:09:00
Mr. Chairman, Commissioners, that that was the first thing that I needed to address was the actual termination of the existing 06:09:06
contract, because it it states that the effective date is. 06:09:12
As shown on the attached data sheet, which is not attached so that it's it's 68. Notice a combination, but it can only be. 06:09:20
After the initial term of three years, it can be every year, but it has to be 60 days prior to the effective date, which I can't 06:09:31
tell you what that is. 06:09:35
So I need the data sheet, is that when that was signed that determines when the contract started or the effective date was. 06:09:42
OK, so. 06:09:52
Without that information, is just actually correct. 06:09:53
We need to. 06:09:58
Terminate. I don't know if it's going to be another year before we can terminate it or if we did it now, if we then. 06:09:59
Hit a 60 day window and start with a new company. 06:10:06
I don't know where to get the data sheet. 06:10:10
All right. Are we GoPro or Point Paint? 06:10:13
We're looking to understand what penalty will have. 06:10:21
Like now? 06:10:26
Chief Deputy Treasurer. So what we were looking at is we have no obligation to the company to actually use them. We're in an 06:10:30
agreement with them, but they don't charge us. 06:10:36
No service fees. So we were going to keep the contract with point and pay. 06:10:44
And start with Gov Pro and then when we could cancel a point and pay cancel point P and not actually use their services. 06:10:49
Or continue, we could continue because we have how many 6 departments underneath pointing. 06:10:57
I'm currently our lodgers. Tax is the only one we allow to use for each hack. 06:11:04
So it could be we could allow them to continue services with point and pay alone in the rest of the departments transfer over, but 06:11:11
there's nothing that actually. 06:11:15
Hazardous Tied with service fees to use, point and pay. No minimum required. 06:11:20
So that's kind of what we were looking at now. 06:11:26
Yeah. And Kate, you were kind of looking into that. Do you have any input on this? 06:11:33
I think, Mr. Chairman, I did want to point out a couple of things on the contract and we can talk offline and see if we can make a 06:11:42
few changes, but there is no contract in this book to approve. 06:11:49
There is a. 06:11:57
I previously reviewed this and there's an application. 06:11:59
For merchant processing, but it's not in this book and so I don't think you can take action on it today. 06:12:04
Again, this is another contract where when you look at the actual application. 06:12:13
It actually cites you to probably another 30 pages of contract documents that are incorporated in by reference, so. 06:12:20
You have to go get him and you have to read him and so. 06:12:28
Umm, the termination? 06:12:32
There's early termination fees on this one. This one does. You can't just not use it if they if you don't use it, there is a 06:12:35
penalty provision for that as well. 06:12:40
And there's a whole section on permanent and I won't be achieved, but it's it's about a half a page. 06:12:45
That there are damages for early termination. 06:12:50
I believe it's a 3. 06:12:53
Contract. It talks about reserve accounts and I'm not sure how that worked for public money or I just I need to address that. 06:12:55
Another concern that I have is the jurisdiction and venue part of the agreement. 06:13:05
The venue and jurisdiction is in Georgia. 06:13:11
But there's another. 06:13:14
Automated Clearinghouse Processing Agreement, and the jurisdiction for that one is in Arizona. 06:13:18
And there is a. 06:13:27
Term and termination provision there as well. 06:13:29
That one's there is a termination fee of $500 in this one. So there's different actual agreements that go along with the agreement 06:13:33
that's not in your book. 06:13:37
So I would like the opportunity to speak with. 06:13:42
Go pros and just see if we can't modify some of the jurisdictional issues. 06:13:46
We'll get the contract to you in the book next time for you to review. 06:13:50
But I don't. I don't think I have a problem with the whole process, I just need a little more information in the contract. 06:13:56
Before you take action, I was kind of hoping there would be something here that you can maybe answer for me as well as far as how 06:14:04
long are there? 06:14:07
How long is it going to be? I mean, are they guaranteeing this rate, this cost? 06:14:12
For three years. 06:14:17
Rick, are you online? Can you answer that? 06:14:20
What are you looking for, Rick? 06:14:24
He's calling in, he said. 06:14:32
Is there a hardware cost are we going to have to purchase? 06:14:34
Yes. So the hardware that we would have to purchase is going to be like the terminal, the keypads, we currently don't have any 06:14:37
other than the Sheriff's Office. They are the only ones that have actually purchased one with the appointment. 06:14:44
So with that the cost it was 599 per terminal and their buy one get one free so it's 300 per terminal. 06:14:51
And those terminals are multi use for each user. So with that being said, if you have multiple people in your office that are 06:14:59
going to run credit cards. 06:15:03
That one terminal, every different user can log into it, so each department would just need one. 06:15:09
Unless they wanted one. 06:15:15
And Donna Anna County had just bought a kiosk. 06:15:18
Are the big and they're trying that out. It's kind of expensive, but it would be something that they could pay multiple like 06:15:22
departments with one kiosk machine, like if it was set up in Ruidoso in that office, somebody could go in and just bring up their 06:15:28
account and pay. So that's another option down the line seeing depending on how you know this company goes, does it integrate with 06:15:35
your current receipt printers. So currently OK for the Triadic, we're manually inputting like Sherry was saying. So anything will 06:15:41
really work. 06:15:47
And they do actually do bridge pay with Tyler. So once we are active with that program, the payments that are received are real 06:15:54
time and when the customer pays or posts to the account, we don't have to actually. 06:16:01
Do you not? 06:16:08
And with the graph I gave you, you can see how much you know over $3,000,000, you know the last two years in credit cards. So it's 06:16:13
quite, quite a large amount. 06:16:19
So I think we just need the details. 06:16:26
So can we bring this back next? Yeah, I think there's more detail and work. 06:16:29
Review it would be a great idea so. 06:16:34
With that being stated, Brianna, can I ask right quick? 06:16:36
Can I ask right quick what the additional chat is? Because I'm not going to get off my. 06:16:42
Is it supplement relevant to this or not? 06:16:47
OK. All right. Thank you. All right. Would that be stated? We'll move on here. 06:16:56
2025. 06:17:01
Especially civil assigned vendor for the complete digital sign for the Lincoln County Fairgrounds. 06:17:06
Chairman Proctor Yes Sir. Chairman Proctor Commissioners Jeff Honeycutt, Lincoln County Road Superintendent. 06:17:13
We've got prices here for the digital sign. This is for the outdoor recreational grant that was. 06:17:20
Kind of facilitated through Chairman Proctor or Bautista and I believe, Commissioner Serna. 06:17:27
The grant total was $236,990.00. 06:17:34
And so with with that money. 06:17:39
The scope of our work was new shoots and pins do adjustable roping box. 06:17:41
A new set of bleachers to include an ADA section and also a digital sign to replace the existing sign that's there now. 06:17:47
So we. 06:17:55
Got a list of signed vendors? 06:17:57
We sent out kind of a blast e-mail. We did get original. 06:17:59
Quote for a budgetary number from Core. 06:18:04
And they did respond to our to our e-mail for another quote. We also got a response from Surefire sign. 06:18:07
And we got no other. 06:18:14
Hits we got a couple of non responses. No bids, not interested. So basically we have two vendors to work with. 06:18:17
The original quote that we use for budget. 06:18:26
Was $52,752.25 from court. 06:18:29
That's quote went up. 06:18:35
253 thousand 53347, so approximately about $750 from the original number that we use for our budget. 06:18:38
And our quote from Surefire sign. 06:18:47
Was $56,500. 06:18:50
And that is. 06:18:54
Installed. 06:18:56
With their electrical rundown their. 06:18:58
And with both of these companies, we need to make sure that we're going to have to have additional money for an electricity to run 06:19:02
from the pole to a power source, because neither one of those signs will will do that. 06:19:07
So that's going to be approximately 3 to $5000 depending on how far they have to run the electrical. I think we can save a little 06:19:14
money off of that because I can do all the dirt work and trench for them and then they'll just have to lay their conduit and hook 06:19:18
up. 06:19:23
What I'd like to know from the Commission is. 06:19:29
Which sign would you like to go with? 06:19:32
I've looked over both of their quotes. 06:19:34
Surefire. 06:19:38
Is UL listed, core is not. 06:19:39
Surefire does come with the laptop and software updates. 06:19:44
And training core. 06:19:49
Does not have. 06:19:51
They both have five year warranties. 06:19:54
Surefire more expensive sign five year warranty. 06:19:57
With one year free labor. So they'll come down and fix a sign of something's wrong. 06:20:00
Core If something's wrong with their sign. 06:20:05
Their technician will log into their sign remotely and try to fix it that way. I asked both vendors for signs that they have in 06:20:08
this area. 06:20:12
Core sent me one response with a. 06:20:17
Couple of signs that they have in Midtown. 06:20:22
They're high shaped signs, 2 sided, which is what this sign will be for the fairgrounds. They also have another sign that the 06:20:25
Spencer Theater that's been broke for three years. They didn't list that one as one of theirs. 06:20:30
But it's been broke for a while. 06:20:36
Surefire sent me a list of signs that they have in Ruidoso. 06:20:39
They have the sign at Sarah Blanca Pharmacy. It's a 2 by 6 electronic message center. They also have Ruidoso bowling alley. 06:20:44
New Mexico Cannabis Museum. 06:20:54
Hatch Chili Country, The Crafty Cup DG Auto Repair. 06:20:57
And they have a lot of other signs throughout New Mexico, Arizona, Colorado and Texas. 06:21:02
They are more expensive. They are $2966.53 more than what our. 06:21:07
Other signed vendor quoted which is about. 06:21:13
Little over $3500 more than what our original budget number was. 06:21:18
So if we go with the more expensive sign, which I believe that's a better sign, better set up. 06:21:23
That's going to approximately leave us 141,000 to purchase the bleachers and do those things that we have left and that's already 06:21:31
second PO in for the adjustable looking boxes and the chips and pins. 06:21:36
Once we do this PO for whichever sign, we'll have about $141,000 left for the week. 06:21:43
And that'll take care of all the money for that outdoor recreational break. 06:21:49
Surefire. They have an office in Albuquerque and Richard Houston will come down from there. And if there's any repairs and stuff, 06:21:55
we actually got a demonstration that the parking lot of fairgrounds with one of their signs that is smaller than what we're going 06:22:00
to be putting up. 06:22:04
But it was really good in their panels, and how they replace them is pretty much they're all in just little squares. They pop out 06:22:10
and fix them that way. 06:22:13
And he'll come down and do the repairs himself. 06:22:18
Along with the training and the software updates and things of that nature, now who's going to program the sign and all that? We 06:22:21
can you guys can decide how. 06:22:25
That's going to play out, but new county manager. 06:22:29
But those are the those are the two differences. I did look at the sign at Midtown from court. 06:22:34
It's pretty. 06:22:40
Basic just. 06:22:42
Two sided. It wasn't lit up at the time, so I didn't get a chance to really view it, but I'm sure people have seen it. You know 06:22:44
who has a sign down there? Condo. 06:22:48
The 100 schools. 06:22:52
I do not know, Sir. 06:22:54
Hell either. 06:22:57
OK, so commissioners, I recommend going with surefire. 06:23:01
The motion. 06:23:06
Is that the less expensive one? No, it's the most expensive. Commissioner Cerner. That one was 56,500 and the one quoted from Core 06:23:07
was 53,530, three, 47, about a $2966 difference. So, so you get, you get the modular design, which I think is very important. 06:23:17
Things do fail, so you can just fix part of the sign. You got the company in Albuquerque. This other ones in Kentucky, my home 06:23:27
state. 06:23:31
But that's not going to be very responsive I don't think. 06:23:36
And then the other piece is you've got that one year warranty which the other? 06:23:40
Company does not offer. 06:23:45
You know, usually have failures the first year anyway. 06:23:47
So that's that's kind of drives it and then you've got you've got a laptop that you can. 06:23:52
Actually dedicated to that one job, that's it. Not for games or anything else, is for this and that. I think that's important too. 06:23:58
And that's what is that, That's $1200 right there. 06:24:03
With the software with. 06:24:09
So the value added, in my view, Mr. Chairman, is for surefire. 06:24:11
And I I move that we accept that. 06:24:17
Did both of these now both of these signs we will have to go out and get an electrician and make sure we get the power run to the 06:24:20
sign. But they will run the conduit down their pole and ready to be hooked up. We just have to have electrician hooked up make it 06:24:25
hot. 06:24:31
I've been recommending that the motion has been presented to the surefire sign. Give me a second second. 06:24:38
For the. 06:24:47
Recreational outdoor grant Fairgrounds. Quick discussion. Yes discussion. 06:24:49
You commented on the balance of the project. 06:24:54
Yes, Sir. With these, with this number, with this higher price time. 06:24:58
Are you still comfortable you can hit those numbers to finish the project? 06:25:02
Chairman Proctor Commissioner Pepper Jeff Honey, pet Lincoln County Road Superintendent. 06:25:06
Confident. Not yet. 06:25:13
The quote that I have received for a set of bleachers. 06:25:16
We're over budget on that. 06:25:20
By a $40,000. 06:25:23
So there's a few options there, and I've discussed a little bit of it with Chairman Proctor at my office. 06:25:26
That was for three sections. 06:25:32
Of regular bleachers and one section of 88 bleachers. 06:25:34
Each one of those sections of bleachers sits about 275 people. 06:25:38
What would actually fit under that straight shade structure would be probably 2 sections. They're 15 foot high and 33 foot wide, 06:25:43
so two of them together would be 66 foot wide, and that's about what. 06:25:49
The shade structure is on the Northside of the arena, so. 06:25:55
We could remove one of those sections that would be about $33,000 savings and I can also drop the price of the ADA section if we 06:25:59
go with. 06:26:03
A ground set 88 section instead of an elevated. 06:26:08
88. 06:26:12
There's about a 15 to $20,000 price difference between the two. 06:26:15
So the difference in the price of the science isn't going to save enough money. 06:26:19
$3000 No Sir. 06:26:24
When we do this 88. 06:26:27
Bleachers. That is an installed price. 06:26:29
OK, now there's two options there. They call for concrete runners. 06:26:34
To be placed, they don't have the concrete price in their quote. That's something that I would have to do in house or they would 06:26:39
anchor those bleachers down in the existing base course that we have there. 06:26:43
And that would be done that way. So there's two options there, but I could. 06:26:49
Do some of the work there if need be. Ground set of the ABA section would also have to have a little bit of concrete done as well 06:26:53
as far as a landing and things of that nature. 06:26:58
So one question from the Chairman, you know much more about this project? 06:27:03
It's a big chunk of my first sign. How important is this side of the project? Is this? Is this a key element of the project? Is 06:27:09
this something that's been planned and is needed? He was actually in the original. 06:27:15
Application and pursuant in. 06:27:21
Focused on it. Yes. I think it's very important because you look at the signs there right there now it's like. 06:27:24
Believe it or not, there's a lot of land over there. 06:27:30
And so you're going to put that up there sometimes it says the bad words up there that without anything and it's very low, low 06:27:33
quality this with that nice of a facility. I do think it's prudent that we have something that does say hey look we're we're we're 06:27:38
stepping up for 1978. 06:27:44
And I think it's. I think it's just a. 06:27:50
Come outside and look at it. Yeah, we just don't want to write it on the tires and hang it on the fan. This is the existing. 06:27:53
Yeah, I agree with that. And you know, the neat thing about these signs is in between events. 06:27:58
You can advertise all kinds of public service messages, evacuation site for life exactly, and it's very easy to do. 06:28:04
Extraordinarily, assuming we have power. 06:28:14
Right there is there is a Commissioner Fisher. There is power at the Fletcher Hall and there is power. 06:28:18
It's a backup battery. 06:28:28
Discussion. 06:28:37
We had, we had motion presented and seconded. 06:28:39
Okay discussion direction of potential action regarding the five year company to plan for Lincoln County roads. 06:28:54
Chairman Proctor Commissioners Jeff Honeycutt, Lincoln County Road Superintendent. 06:29:04
I'm going to fall back to a lot of the information we talked about last Monday at our workshop and kind of our idea of what a five 06:29:10
year plan is going to look like and the discussion that we had. 06:29:15
On how we were going to develop that, I think that a very good solution was brought up in that meeting, developing this five year 06:29:20
plan. There's an opportunity to go out and get a planning draft. 06:29:26
For our engineer to design and build us a five year plan, it would be a structure of A5 year plan, the $50,000 planning grant. 06:29:32
Would not be sufficient to make the whole thing complete. 06:29:42
As an example. 06:29:46
The engineer did one for the city of Anthony back in 2021. They had 52 paved lane miles and that was about a $50,000 grant. 06:29:48
We have over 100 paved lane. 06:29:57
And of course, that was 3 1/2 years ago. 06:30:00
So the price is going to be a little bit different, but it gets us a start. I think we can get the backbone built. 06:30:05
For our five year plan with this planning grant and of course it's going to be a living document anyway. So it's things that we're 06:30:11
going to have to add and improve on as we move forward. 06:30:16
So what's the action? 06:30:24
With that being stated. 06:30:28
More than $50,000 to do a planning grant. 06:30:34
Planning for the five year plan on the amount of roads we currently have that are black and paint, as well as what about the dirt 06:30:38
roads that we're having to get. 06:30:43
Prep for chip seal and stuff like that. Is that an additional cost as well? 06:30:49
Chairman Proctor This would include the paved Rd. portion. 06:30:54
Paved Rd. in. 06:31:00
Whether it's, you know, Ritoso Alto Hep 10. 06:31:01
Those areas there, Well, the cost be doing cleared all school bus routes. 06:31:05
I could find out for you Commissioner, Sir, I'm not sure what that would you talking about cost to pay those to assess them for 06:31:11
your five year plan. Got to be part of the maintenance piece, right? 06:31:17
I'm saying what's the planning cost? 06:31:25
Depending on if they do it or if I do it. 06:31:28
So it'll be a joint effort between the engineer and myself and doing the evaluation. 06:31:31
There's almost a redundancy there because I'll go out and review and they'll come out and check the work that I've done and make 06:31:37
sure that we're on the same page and we're older enough, the same type of fix for each room. 06:31:42
So there is redundancy there. 06:31:48
Is this something that you can actually do yourself, You think, without having to get them for your backup and charging us $50,000 06:31:50
to ride around and just double check you? 06:31:53
I know there was one in place already, so that's kind of. 06:32:03
80% of those evaluations and they set down engineer taxes to come spot check. 06:32:08
My work to make sure that we were on the same page and what are the same cases. So there's there's a lot of that work that that I 06:32:14
can do myself. 06:32:18
And we can. I can give that information to our engineer and they can develop that plan. We can make the numbers work. 06:32:22
I understood this to be a match. 06:32:30
There is one pushing to grant, but as far as the additional stuff here, I don't think the grant was for everything it was for. 06:32:33
Chairman Proctor, Commissioner, Paper this. This is a planning and design, correct? But there is a cap on that grant for this 06:32:40
particular thing is $50,000. Now there's other grants out there that we might be able to apply for. 06:32:46
That would cover a bigger or larger. 06:32:52
But right now, that one is out there. 06:32:55
Used quite often and what would we have to match? 06:32:58
Typically that was about a 14%. So we could so we could get started on a good five year plan. 06:33:02
With this grant money paying 14% of 50,000. 06:33:09
And you would be able to start your five year plan? 06:33:13
And then look, traditional funding to expand that plan, absolutely. 06:33:16
I don't think we're going to the 50 S The point I'm trying to make Mr. Sharon's This isn't a $50,000 expenditure. This is Money 06:33:21
set aside by the M dot. 06:33:25
Local Government Division. 06:33:31
Local government Planning Department. OK, so it's design. 06:33:35
As a grant to do a plan. 06:33:41
That is correct and it's going to cost us 14 percent, 50. 06:33:43
7000 and evaluation pavement is what I do and I think we, if you remember the slides we saw in the. 06:33:49
Evaluation of there's. This is what good looks like and this is what for looks like. These are the recommended fixes. These are 06:34:00
some of the same fixes. 06:34:04
To you let it just give you an example to look at it. 06:34:09
And the way that efficiencies are described in the road surface or it's a subgrade issue? 06:34:12
And that's how we break things from poor good, excellent. 06:34:17
Mr. Chairman, my position been all along. We need to start planning. 06:34:23
The only department we've got right now is doing long term planning is Stronica's. 06:34:29
Just a chance to get grant money to actually launch the process of a five year plan, which I think we desperately need. 06:34:33
I've been asking for that for just like sat here. 06:34:40
$77,500 whatever it is, we can commence this process process. 06:34:44
And as you said, it's a living document and we continue to look for additional money to keep that plan up to date. But I would 06:34:49
really like to be able to point to a plan when my constituents say. 06:34:55
What's happening with? 06:35:00
Enchanted Force Luke, if I had this document available, or I think it's Commissioner Sarah suggests at one point if we can put 06:35:02
something like this up on our website. 06:35:07
So that all of our constituents could be kept up to date and we kind of advertise what we do. I mean, we do a lot for our 06:35:12
constituents. 06:35:16
Jeff does a lot for our constituent. 06:35:21
And I don't think they know about. It would be nice to put. 06:35:23
It would be nice to have a plan. It's the beginning. 06:35:26
Something is absolutely crucial for us to do. 06:35:29
Typically your five year Rd. plan or your comprehensive plan for your entity are almost side by side. 06:35:32
In the same path, so they're longer he's planning. 06:35:39
Calculators that you can kind of. You've done what you need to in the future. 06:35:43
We do have roads that are coming up here that I'm hurt our teacher on Thursday and is that. 06:35:48
We have. 06:35:54
About $4.4 million of potential. One of them is a planning grant. 06:35:56
One of the chip seal and micro surface and then we have a separate one for micro service. There's no guarantee that we get all of 06:36:04
that money. 06:36:07
But that's what we're going to see. 06:36:11
When Eric and Ashley Martinez from Wilson and Company. Ashley is currently looking at different planning brands for us. 06:36:14
Whenever we fill out that application and get the information back, then I can bring that back to the Commission and let you know 06:36:22
what the actual dollar amount is and what the actual match amount. 06:36:27
Sometimes the match depends on the financial stability of your interest. 06:36:33
There's nothing that says it's a hard number of 14. Depending on that, financial stability of your entity will determine what that 06:36:39
grant. The only thing they won't pay is GRT. 06:36:44
But is this going to include inventory and conditions of bridges? 06:36:51
Chairman Parker, Commissioner Son, on that right now I have done an individual evaluation of the bridges. 06:36:58
I have teachers and current evaluations. We're just waiting to try to secure money to start those fixes, so those are already in 06:37:04
my file. 06:37:09
And then I think it'd be important to weigh in on call logs from the SO on safety hazards. 06:37:15
I think that'd be important to include in your plan. 06:37:21
Just environmental factors, you know, where there's been crashes. 06:37:30
Other hazards. 06:37:35
So what, what action do we, what discussion we had discussion, direction and potential action regarding the five year plan. 06:37:39
Chairman Proctor, this was basically an informational deal to let you guys know that I want to go out for this planning grant so 06:37:45
we can start developing this plan. Nothing has been done yet. Nothing has been. 06:37:50
Committed to I just want to as a follow up to last weeks meeting let you guys know this is how we want to move forward and like I 06:37:57
said already have nationally looking for. 06:38:02
Different types of branch that would think this criteria, so we can develop this five year, but it's just strictly informational. 06:38:07
Indirection. I think we support it. 06:38:16
We support that planning process. 06:38:19
Yeah. So, so if you want to know us to say yes again I think. 06:38:23
I think you have consensus that that it's a it's a go. I thought you had this $50,000 now? 06:38:29
OK. So we're still asking for and there are several different types of brands that I'm talking about that probably get mixed up a 06:38:36
little bit with what I'm going to be doing in Circle on Thursday versus what we're talking about today. And then we also have LG 06:38:43
RF and school bus that's coming up here at the end of March as well. So there's different types of grants. 06:38:49
So this is not a grant we currently have. You're asking us to. 06:38:59
Make the recommendation and act and according to the motion here to say, pursue and try to get a $50,000 grant of planning and 06:39:03
design grant for our five year plan, particularly for the five year plan. Any other questions? 06:39:10
Clarification. 06:39:18
I hear a motion. 06:39:19
I move that we. 06:39:21
That you pursue, We direct you to pursue. 06:39:24
Grant monies in support of the development of Five Year Plan. It's comprehensive. 06:39:27
You know, you might have to do it in the face right way, but comprehensively addresses. 06:39:33
All of the roads, regardless of surface in Lincoln County. 06:39:39
My son. 06:39:43
Sorry, is there a sum amount? 06:39:45
It's grant money. 06:39:51
If he gets 100,000, we can get all of them we're we're happy with. 06:39:54
OK, the program is taking up further discussion. 06:39:59
So call Madam Clerk. 06:40:03
Yes, yes. All right. Moving on to item C25C. 06:40:09
Approval we're signing a governmental entity resolution to lease, purchase and or finance. 06:40:15
For a new 2024 Caterpillar V620 track type tractor. 06:40:20
Man, I want a decent. 06:40:27
December 19th, 2023 it finally came in. These are the exact same lease documents that were designed for all the motivators that we 06:40:34
just received. 06:40:39
It just requires a resolution. 06:40:46
The agenda for Commission approval. 06:40:51
We've already done this right? 06:40:56
I'll entertain a motion. 06:41:05
Entity Resolution to lease purchase. 06:41:09
And or finance for the new 2024 Caterpillar D6-20. 06:41:13
Track type tractor. 06:41:18
2nd we approve the purchase, lease or finance of 2024 Caterpillar V620 track type tractor. No further discussion, discussion, same 06:41:22
amount of the numbers are right. 06:41:28
Down about $250 per month. So that was based on our trade in value of the bills that we have. So monthly prices actually 5200 and 06:41:38
some change versus 5500. 06:41:45
Nice other discussion. 06:41:53
Roll call. Madam Clerk. Hi. 06:41:57
Yes, thank you, 26. 06:42:03
Mr. Sheriff, what is it? Say Approval of Law Enforcement Protection Fund grant agreements? 06:42:06
Michael, would you like the County Sheriff? This is a grant program with each and everyone of the certified individuals will 06:42:15
receive money. 06:42:19
For training and equipment, it's a recurring, we do it annually. 06:42:23
Just needing your okie dokie on this please. 06:42:27
Discussion Direction. 06:42:31
Motion Motion to Approve. 06:42:34
2nd, We improve the Law Enforcement Protection Fund grant agreements. 06:42:37
Thank you for the discussion. 06:42:43
Roll. Call me apart, Commissioner Fisher. Aye, aye. 06:42:45
26B Review Discussion Approval of transport slash Court Deputy Job description. 06:42:50
Chair Proctor Commissioners Lincoln County Sheriff Michael Wood here. 06:42:58
For many years now we have combined our transport and security deputies positions. There was a time I can remember we were 06:43:03
transport prisoners a lot. 06:43:08
Now with these soft on crime policies. 06:43:14
Catch and release. We're not transporting an awful lot, so I utilize those deputies in the court security. 06:43:18
Division, so we have. 06:43:24
Requit are requesting A modification to the job description to include. 06:43:26
Not only court security deputy but transport officer and moving forward with this, we think this is a good business because we're 06:43:31
about to lose one of our. 06:43:35
Transport deputies on when we go to refill this position. 06:43:40
With these requirements, it could very well attract someone who has. 06:43:44
Experience in either one of these two, we don't we don't know. But at any rate the three that we have been doing that have been 06:43:48
doing these duties have been gracious enough to go sort of outside of their job description in a sense. As always that clause in 06:43:54
the bottom that says other duties is assigned, they are special deputies. They do have arrest authority within the compound. They 06:44:00
do carry firearms. So we think this is good business and moving forward we'd like to advertise for replacement for one of the 06:44:06
deputies whose. 06:44:12
Man, we're going to be losing a lot of experience, a lot of experience and training, and we want to get whomever in as quickly as 06:44:19
we can to exploit. 06:44:23
What he's got built up in his head and his drop dead boot. 06:44:28
He's going to leave us in June, so I'm respectfully requesting approval to modify the job description from transport deputy to 06:44:33
transport slash Court deputy. 06:44:38
So you currently have this position filled. 06:44:45
The positions are filled, yes. At the moment we do have a retirement intent notice in from one of them. 06:44:48
That is going to leave us in. 06:44:56
This is part of the bargaining capability. 06:44:59
This is additional No Sir, this is not part of the collective party. 06:45:03
They're not included in that these are civilian employees. They're special deputies, while they, within the confines of this 06:45:08
facility, have the same authority any regular deputy would get when these are. 06:45:13
Non certified civilian employees that are commissioned the special deputy sheriffs. 06:45:20
Do the current individuals holding these positions possess the skill set needed to fulfill the expanded job description? And they 06:45:26
have been for years. We've been using them in both places, and so they. 06:45:32
And they've been gracious enough to do it, I mean. 06:45:38
They provide security for the courthouse and transport prisoners both. 06:45:41
And so yes, they do possess all of the skill sets. 06:45:45
Further discussion Is there a cost to us? 06:45:50
Will they? Will the three be getting an increase in tests? No, There's no pay associate. No pay raise associated with any of this. 06:45:54
There's no cost to either. Oh, it's just a job description and modification. 06:45:59
Job description modification is not going to be a reflection upon the budget that we have currently in place, so. 06:46:07
The discussion. 06:46:15
Move to approve. 06:46:19
The new job description for the. 06:46:21
Job title of transport and court slash Court deputy for the sheriff staff. 06:46:24
2nd. 06:46:30
Approve the court transfer as well as deputy. 06:46:33
As presented for discussion. Roll call, Madam Clerk. 06:46:39
Hi. 06:46:45
Yes, yes. Thank you. 06:46:49
OK, item C Mobile Data Computers. 06:46:54
Chair, Proctor Commissioners. Michael, would you like to kind of shift here we. 06:46:59
Produced this and brought this before you once before in January and. 06:47:03
We feel like it is pertinent that we pull the trigger on this ASAP. We need this equipment. 06:47:09
We need this technology for a very for an awful lot of reasons. And if my unless I'm mistaken and I could be in a lot of the 06:47:15
confusing conversation we had this morning, we need to get on this while we have the funding available. So I'm going to turn the 06:47:21
floor over to Lieutenant Wilson. He has some. 06:47:26
Numbers that have changed a little bit since then and some additional information and open himself up the questions. He has worked 06:47:32
tirelessly on this effort. 06:47:36
There is no disadvantage to this. 06:47:40
To this proposal whatsoever. This is desperately needed in the effort to save lives. 06:47:43
Park County. State. 06:47:49
Commission I am Lieutenant Kirk Wilson with the County Sheriff's Office. I presented this in January. Nothing substantial about 06:47:54
the presentation has changed. 06:47:59
The only thing that has changed is I obtained updated. 06:48:04
Estimate or quotes for the equipment. Some of the equipment prices have changed. I've notated that and given that to Brianna for 06:48:08
your package. 06:48:13
The only equipment that has really changed has been a different router. It's actually a superior router at a lower price than we 06:48:19
were originally. 06:48:23
Slated to be and then the other. The other difference was. 06:48:29
Our approach as far as secure communication. 06:48:35
From the field to the office. 06:48:38
Currently there are two different approaches to that, what's called a VPN or an APN. 06:48:41
The VPN? The Virtual Private Network? 06:48:47
Is usually server side. 06:48:50
The APN has more to do with the cellular provider. 06:48:53
Encryption. It's the same kind of thing. It's a secured communication. It's just on what angle do we approach that on a? 06:48:57
The other thing that I've that I did not include because I didn't have the number at the time. 06:49:05
Was the cost for the cellular connectivity, which is the SIM cards. 06:49:10
So that is the update to the. 06:49:16
Project startup. 06:49:19
That will be something that we will have to absorb into our budget as we go forward because that will be an annual reoccurring 06:49:22
price, but we will not be doing both the AP. 06:49:29
And the VPN solutions. 06:49:36
I just want to make that clear. I've prepared these numbers as the maximum. 06:49:38
Amount to get us off the ground. So basically I won't go anything over this and I wanted to provide you with all the information 06:49:44
if you have any questions I'm here to answer. 06:49:49
What is that number? 06:49:54
What Thunder they suggesting the paper? Yeah, that was my good question. Again, I think the ARPA funds are the most appropriate. 06:49:57
Is this listed in our ICIP as a planned project? It was not, it was. 06:50:07
For the IT was just a minute for the author. 06:50:14
And now I was reviewing some of the conversations that I had previously had with Ira. 06:50:17
Obviously when he was here and that's what. 06:50:22
Again, after reviewing our notes, that's what he. 06:50:26
Told me that I need the target and that was the most appropriate funding source. 06:50:28
It's not. 06:50:34
What's the number? The total? 06:50:36
What is your total ask? The total number for startup cost is 43. Sorry 4000. 06:50:39
$436,134. 06:50:45
For how many units that would be 25 mobile data terminals? 06:50:50
It's a big number. 06:51:04
I remember when I was first presented to this Commission, I was an enthusiastic supporter of the concept. I like the job you did 06:51:05
and I think it's an asset. 06:51:09
Since then. 06:51:16
We've been faced with a different problem. 06:51:17
And until we get that problem resolved, I don't want to be committing substantial resources that we may need. 06:51:20
To address our security issues. 06:51:26
So my sense would be to put this over. 06:51:29
We're going to be taking up that problem in special session in the next couple of minutes. 06:51:33
And I really don't want to have to think about spending a half $1,000,000. 06:51:37
For the sheriff to have a bunch of computers. 06:51:41
If in fact. 06:51:44
The security issue is going to cost us. 06:51:46
That and more. 06:51:48
I want to know where we are in that before we make other decisions regarding giving money law enforcement. 06:51:50
I agree with Commissioner Pepper, but I'd like to see this added to our ICAP if it is a true need for the department. As you can 06:51:56
see, our legislators are more than supportive of law enforcement and had it been on there and presented as a capital outlay 06:52:03
request, I think it would have been funded. So lack of planning on our end is. 06:52:10
Unfortunate, but I'd like to see it get on there and then be presented during the regular budget. 06:52:17
I agree with that. That makes perfect sense. 06:52:23
And I listened to the previous presentation. I'm not questioning the fact that that's a valuable asset, but that's not our 06:52:29
problem. Our problem right now is more immediate. 06:52:33
And if we get past it quickly without too much money? 06:52:37
That I'd be delighted to come back and revisit this. So I'm not questioning your work, I'm just I need to get something else. 06:52:40
So, so, Mr. Chairman, I I. 06:52:49
I'm a little bit confused about this. 06:52:54
I think I know what Commissioner Pfeiffer is talking about, but I don't know about it exactly. 06:52:57
I'll tell you, we had, we had that, that state patrolman. 06:53:04
Get assassinated basically on 40. I was during that time that happened and I I didn't know about it till later. 06:53:08
I saw three deputies going down the road trying to render assistance and add. 06:53:17
Presence and security. 06:53:24
For the community here in Lincoln County. 06:53:26
And they didn't have all of the information that they probably could have used. 06:53:30
In that pursuit, I'm just talking to you guys a little bit. 06:53:34
But I'm not sure what is more pressing. 06:53:39
And that sort of thing. Now I agree. 06:53:43
This should be on the ICIP. 06:53:46
But if you're going to talk. 06:53:49
Taking similar kinds of money for what we are talking about is an immediate threat. 06:53:51
I don't see more of an immediate threat than the. 06:53:58
Scoundrels that are out there. 06:54:01
You know, threatening our populace and and. 06:54:05
These guys do a great job as they are, but they they need to help, so I want to keep that in mind. 06:54:09
As we review whatever, we're going to review the executive session. 06:54:14
I appreciate that. 06:54:18
May I add an additional comment? Yes, Sir. 06:54:27
Chair, Proctor Commissioners. Michael, would you Lincoln County Sheriff, what really drove a lot of things home for us? 06:54:33
In this deal is as we know, or you may or may not know. 06:54:40
The distress signal we needed from Officer Harry Trobiak, who was very instrumental in locating him. 06:54:45
This technology provides that with this attacks these units. It tells my dispatch where my guys and gals are in case something 06:54:53
like that, God forbid, ever happens in this county. I don't have that capability right now. 06:54:58
I don't have it. 06:55:05
As you, as those of you who've lived here a lot longer than I have, I have no. 06:55:07
Traditionally, Lincoln County can be tough on a man. 06:55:11
Or allow woman one of the two. This technology provides us the ability to track these deputies movements, save money. 06:55:14
And I'm kind of surprised and disappointed that a problem that in essence. 06:55:23
Really isn't mine in terms of financing, remodeling a courthouse? 06:55:28
Would be would over shadow the lives of not only our citizens in the county but but my deputies. 06:55:34
And so that's just from the thought you're going to make, the decision that you're going to make. 06:55:40
But I put this above. 06:55:44
Some of the disdain. 06:55:47
Me and mine have felt since, the District Court ordered. 06:55:49
Issued you an order. 06:55:52
I'm tired of listening to it. 06:55:55
An absolute better point. 06:55:58
We lost a peace officer. How many times? How many? How many have we lost in the last? 06:56:00
9 total For the longest period of time, this county stood as #3. 06:56:06
For the amount of law enforcement officers killed in the stadium next to Mexico State Police, Albuquerque PD and the Lincoln 06:56:10
County Sheriff's Office. 06:56:13
We were only surpassed when the helicopter went down during the What was the name of the fire in Vegas, I forget, killed the 06:56:17
Bernalillo County Sheriff's deputies. 06:56:21
I need this technology for more than one reason. It's not a convenience. 06:56:26
It's not a luxury, you figuring out the cost on your courthouse, that's your issue. 06:56:30
You do that. I've done my part. 06:56:35
And I will continue to do my part. 06:56:37
And to think that something like that would over SHAD? 06:56:39
The lives of people in this county and my deputies, it makes me sick. 06:56:42
Question, I'd just like to state that this technology has been around since the early 80s and should have been thought of as the 06:56:48
vehicles were being integrated into our fleet which would come with. 06:56:54
The normal sirens, lights, cameras. 06:57:01
License plate recognition systems and so the failure for them to include this in their equipment is not. 06:57:03
Only on our shoulders. 06:57:10
I agree with that, Commissioner, I appreciate that, but we gotta start somewhere. How many more we're gonna lose? 06:57:12
We're starting now. We didn't feel like the budget existed for up until ARPA came along and all of this useless, worthless Biden 06:57:18
money being handed out to everybody, we didn't think that it was actually a possibility. 06:57:24
And we wanted to make sure with the connectivity problems that we had, it is cell based, OK. 06:57:30
And we do have communication challenges in Lincoln County. We're challenged geographically, but we think now the technology 06:57:36
exists. 06:57:40
And the funding is available one way or another that we. 06:57:43
We can get this thing off the ground and make these deputies a mobile substation. In essence is what They'll be completely 06:57:47
self-sufficient. 06:57:51
I don't think that any of us are, you know. 06:57:55
Same officer safety isn't our number one priority and making sure they get home to their families, but I just think that we need 06:57:58
to make sure that we're following our proper processes set in place for all. But this is something I support. 06:58:05
What term of use? 06:58:13
Because that's a considerable number for Union. 06:58:19
What's the lifespan? 06:58:23
And how does that come with the equipment and the software and the training? 06:58:26
What's the annual cost? 06:58:30
To your budget, Sheriff. 06:58:33
On maintaining this type of equipment. 06:58:36
The annual cost is $36,650. 06:58:39
That's total for these, for these units, for all of the units, for 25 of these units, yes. OK, 25 units, 20, yes, 25. 06:58:42
Units. This is also a platform. 06:58:52
The computers would offer a platform by which to build on. 06:58:54
To partner again with OES or the Volunteer Fire departments and so forth. 06:58:57
You can. 06:59:03
And then we can go down the rabbit hole of different software applications. 06:59:04
Mobile software applications that we can add to this. 06:59:08
As a force multiplier. 06:59:11
The savings, the projected savings for the unit, the unit maintenance and fuel alone pretty much covers our our operating cost 06:59:14
levels. It's the startup that is the barrier to entry. 06:59:20
When you've got a unit out, let's say they're out. 06:59:29
Corona and you know where they're. 06:59:34
They're not having to come back here. 06:59:38
To get with you guys before they can go home. 06:59:41
That's true. That is correct. Yes, they can do almost all the only. 06:59:44
The only office work they cannot complete. 06:59:48
In the field is the submission of evidence. 06:59:51
Everything else. 06:59:55
They can pretty much submit electronically. 06:59:56
The courts have approved e-mail as a submission form for search warrants. 07:00:00
And all of these things, the only other thing And there's. 07:00:06
I have explained this on him. 07:00:09
You might be surprised, but our civil service may see a reduction in cost. 07:00:10
If we can send things electronically and print from the unit. 07:00:17
Again, there's. 07:00:22
All kinds of different areas. This is my task. The scope of my work was startup. 07:00:23
So, so let's clarify because I think that's a true. 07:00:31
Thank you, Sir. I apologize for not asking. I was still listening. Sorry. 07:00:37
I think what what Commissioner Crump is saying is spot on. 07:00:43
That I want to clarify it, I think because there was some confusion. 07:00:48
With the answer, even though the answer was right. 07:00:52
That the current situation for these deputies. 07:00:56
Is that they have to go where wherever they're at, they have to come back to. 07:00:59
The SOS. 07:01:05
To do all the paperwork, the reports. I mean, look, do yes or no? 07:01:07
And what that does is, you know that's that's 234 hours out of their work day. So they, so that's two or three, four hours where 07:01:14
they're just traveling. They're not doing what we kind of want them to do necessarily. 07:01:22
That's a waste of money. It's wearing care on the vehicles, It's gas which is only going up. 07:01:31
We know, we know that that that much of that goes away with this this system. 07:01:38
Question I have is is. 07:01:44
If we entertained Mr. Chairman, Entertain. 07:01:47
The notion that maybe we should. 07:01:50
We should do this. Is there money there available? 07:01:52
And what? What are we giving up? Where is our budget process and do we wait? 07:01:56
Till that budgeting. 07:02:01
That we're going to go through to make sure we can handle it. 07:02:02
Do we have money out there? 07:02:06
We're. 07:02:10
I'm going to say something. 07:02:13
I've been in Brisbane. I read those. 07:02:16
Since 1996. 07:02:20
And I hit my wife. 07:02:24
He's been a registered nurse. 07:02:26
She does home health Hospice. 07:02:28
She takes care of people in their home. 07:02:32
She's absolutely seeing the degradation. 07:02:37
Of our society and our culture. 07:02:41
And she's scared to death. 07:02:44
To do what she's been doing for 50 years. 07:02:47
I don't have. 07:02:51
I don't know. This is something that I think we need to spend. 07:02:53
We don't need to mess around about doing. 07:02:58
We need to do it, bite the bullet and go forward. 07:03:02
I'll make a motion. We approve it, OK. 07:03:07
What is that motion table of motion that was seconded? 07:03:13
So the motion before us at this time is table this motion and have a second. So the motion for this this time that the table is 07:03:17
motion. 07:03:21
For discussion. 07:03:28
What? You have roll call, Madam Clerk to table a motion. 07:03:30
Commissioner Fisher Nay. 07:03:34
What is the total cost, $436,134? 07:03:47
And that's a one time expense. 07:03:53
That's the one time it's been say that again, I'm sorry. 07:03:54
But some of that can't be broken down for per unit. 07:04:00
Are they transferable to moving? Yes. 07:04:06
One question you didn't get answered was what's the longevity of these longevity with the strategy that I've used? 07:04:11
We're projecting about an 8 year, 8 to 10 years we will get with with these units. 07:04:18
Right, that matter and we have a no on the table in the motion. 07:04:24
Commissioner Sermon. 07:04:28
What is the order time the lead time for this unit? 07:04:35
So you put the order next week. 07:04:38
If we were to order today, I didn't ask about those. 07:04:41
But on a basic conversations, we're talking about two months. 07:04:47
But it could be quicker, it could be a little bit more thin. We were coming out of the equipment shortage. 07:04:55
Where it was about three months. 07:05:01
If I get authorization and start the ball rolling. 07:05:03
It could be a month. 07:05:07
OK, I've talked myself out of this because if we wait until July one for him to get the budget, then he's talking about the full 07:05:10
and I would not want to have our officers waiting that one. So I. 07:05:16
Commissioner Pepper, all right. 07:05:25
No. 07:05:27
No matter. 07:05:31
Table fail. So at this time the motion before the chapter or Commission here is to actually. 07:05:36
Pursue the 436 down $134.25 units the ICIP. 07:05:42
MDT. 07:05:50
MDT. 07:05:51
Model Data Terminal. 07:05:53
2nd. 07:06:04
The proper moves, I think we spend 435, four, 36734 dollars. 07:06:07
OK, I don't care. 07:06:12
I'm sorry for the discussion. Roll call, Madam Clark. Yes, discussion. 07:06:17
Yep, Rational I've heard is they can do the work. 07:06:22
In the field It's supposed to coming back here. 07:06:27
That's not the only thing. 07:06:30
The location. 07:06:32
$150.00 computer we can do that, so I'm not sold on that rationale. 07:06:33
There may be other things you can do. My understanding is if they have evidence, they still have to. So it's not going to say 07:06:39
that. So whatever rationale we're hearing here. 07:06:43
Rings hollow to me. 07:06:47
That's all. I'd just like to state that just pertaining to officer safety, these MBTS enhance that by them having critical 07:06:49
information and resources at their fingertips and be able to identify potential risks that they're approaching and to be able to 07:06:56
access backup assistance if needed and so just providing the situational awareness to the deputies. 07:07:04
Is why I support this strongly, which has been available for 15 years. 07:07:12
Over 40. 07:07:19
My question is, and I'm going to go ahead and say this. 07:07:21
I received this. 07:07:25
This information I didn't get full detail or research on this. It was presented sometime back when it sprung on to us here as of 07:07:27
e-mail on Saturday. 07:07:31
Yes, Sir. 07:07:38
I'm thinking there's a time compliance here with the rest of us are following and this here is simply a. 07:07:40
Was not followed through in a timely manner. 07:07:45
Chairman, Commissioner, Brianna Ventura, HR director That was my mistake. Yvonne had sent me an e-mail with the request. However, 07:07:51
the backup documentation was supposed to come later. 07:07:56
And that's why I was on the agenda and the backup did come later, but that was my mistake for not having it on there at the first 07:08:02
draft of the agenda. Well, the same token here, that was 10/11/19 at night on Friday night. So therefore I'm calling this 07:08:06
Saturday. 07:08:11
I didn't jump up and run. Read it. 07:08:16
But I just think in a timely manner here with something that's been presented this fall and I think the sheriff department 07:08:17
probably needs to do a little better job of. 07:08:21
Of presenting stuff to us in a timely manner to make wise decisions in regards to it. 07:08:25
So I'm just going to say that like that. 07:08:29
Are you ready for a vote? 07:08:41
We'll call Madam Clerk. 07:08:43
Aye, aye, Commissioner Pepper. 07:08:46
I don't have a problem with projecting that I don't want to kill the project so because of that I will go this. 07:08:49
Prefer Yes, yes. 07:08:58
Session. 07:09:07
And then we go into executive session pursuant to your service. 07:09:11
2nd. 07:09:18
Movements close the record session meeting, Go to executive session, roll call. Madam Clerk, Commissioner Fisher, Commissioner 07:09:20
Serna, Commissioner Pepper. 07:09:24
Executive session at this time. 07:09:30
Voted against. 07:09:40
I voted for the tattoo. 07:09:42
Extravaganza. 07:09:45
Yeah, we would have thought you were against the tattoos before you were for it. I was against it. I'm still against it and I made 07:09:50
a mistake. But there you have it. 07:09:54
For the sake of tax dollars, though, we're going to be generous. Yeah, I know I'm. 07:10:01
Are we good to go? 07:10:07
All right. Are we on? 07:10:14
I think this is going to go. 07:10:24
I haven't seen this yet. 07:10:26
Can I have a mess with this documents? I've got a bunch of documents here, they're out of order. 07:10:32
Yeah, I haven't signed the Minutes yet. 07:10:40
What is this? Are we, are we good? Can we just give you the authorities additional? 07:10:45
Are we good? Can I go now? 07:10:52
It's 529. We'll resume our regular Commission meeting. 07:10:55
At this time I will receive a. 07:10:59
Statement now. 07:11:03
Regarding actions not taken by the Commission during executive session, Mr. Chairman, I will attest that matters discussed in the 07:11:05
closed meeting we're limited to those specified and no action was taken. 07:11:10
Thank you, item 28. 07:11:15
Interim County Manager employment agreement between the Board of Counties and Lincoln County and Michaela is on Frilly Lane. 07:11:19
At this time. 07:11:26
Be known that we. 07:11:30
Through the contract with MK IS. 07:11:32
Representing county in a capacity of A. 07:11:35
Manager agreement is completed. 07:11:39
Do we need to? Do we need to? 07:11:44
Therefore, do we? No action needs to be taken the contract. 07:11:47
Her resignation letter is effective immediately at five 5:00 today. 07:11:52
I am 29. Discussion and approval. Oh no, the hardware stuff. We have no information on that. We've already did 30. 07:11:56
The approval of schedule public hearing to consider other outdated in Lincoln County courses. There's nothing at this time, 07:12:05
correct? 07:12:08
Is there any update? 07:12:12
OK, so moving on there, at this time we'll be signing the official documents. The next meeting will be Tuesday, April 16th at 07:12:24
regular Commission meeting and a special Commission meeting on the budget on April 30th. We will also have the workshop for the 07:12:30
first, second and third, is that right, second, third and 4th? 07:12:35
We have published. 07:12:42
At this time, I'll entertain a motion for adjournment. I have a question. Yes Sir. 07:12:44
I'd like to get started on addressing this issue of getting this off from under the courts, and that means. 07:12:50
Realigning. Maybe putting up the. 07:12:55
Or something. But we need to get started on the head. I'm not sure how to do that. We need to get that put on agenda item solely 07:12:58
on an agenda item. 07:13:02
All right, I move to adjourn. 07:13:08
So we make sure we get that put on the agenda there for next. 07:13:13
Time only. And we may adjourn at this time. Local medical. Aye, Aye. 07:13:21
We're reserved 532. 07:13:33
And I think we want. 07:13:36
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Test test. 00:00:02
On Saturday, it probably is. 00:01:29
But while we approve the agenda, those let them. We're going to approve the agenda. 00:01:35
Time is 8:31. We'll call this meeting address. 00:01:50
We'll call this regular Commission meeting to order. 00:01:55
Roll call, Madam Clerk. 00:02:00
Hi, hi. 00:02:03
OK, if you are so inclined, please join me in a vacation. 00:02:11
My Heavenly Father, we give you all the glory and thank you for the wonderful gift you have afforded us. 00:02:18
To live in your creation of Lincoln County, New Mexico, United States of America. 00:02:23
Thank you for the moisture you have blessed us with. 00:02:28
We ask you to please keep your loving arms around Officer Harris, family and friends for this. 00:02:31
Senseless action. 00:02:36
In this troubled time of their loss. 00:02:39
Also keep the people of the. 00:02:43
We wish you to continue to protect and give guidance to our military, law enforcement first responders. 00:02:46
And please guide this body that has been trusted. 00:02:52
To represent this county welfare and safety. 00:02:55
With the sound decisions that are favorable in your sight. 00:02:59
We ask these things in the name of your son, Jesus Christ. 00:03:02
Amen, Amen. 00:03:05
Commissioner Charlie, raising the pledge, I pledge allegiance to the flag of the United States of America and to the Republic for 00:03:09
which it stands, one nation under God, indivisible, with liberty and justice for all. 00:03:16
The flag state of New Mexico. 00:03:24
Thank you. 00:03:32
Perfect. 00:03:35
At this time. 00:03:38
I'll entertain a motion of questions in regards to the approval of the agenda. 00:03:42
Make a motion to approve the agenda second. 00:03:48
We probably moved and seconded. We approve the agenda. 00:03:52
May I have a? 00:03:56
May I have a freedom to roll as needed? 00:04:01
The motion Make the motion that roll is needed on the agenda. 00:04:05
The approval of the agenda rule is needed. 00:04:10
Roll call. Madam Clerk. Hi. 00:04:13
Yes, yes, thank you. We have two sets of minutes for approval here, the special meeting on February 13th. 00:04:19
And the regular Commission meeting on February 20th, there has been some. 00:04:28
There's been some minor changes changes to these as amended. 00:04:36
You would care, I know Commissioner Fisher had one in regards to the. 00:04:42
Wording where it was corrected, I believe on the printed version. 00:04:48
Where I was the person that was representative of the. 00:04:53
Take this. 00:04:58
The regular Commission meeting there was an addition to lines 316 to 318 that was submitted as well. 00:05:02
From the county clerk. 00:05:08
What was the other ones? 00:05:12
Mr. Chairman, I've seen the ones that we were alerted to, and this Commissioner has no issue with those changes. 00:05:17
So I will entertain a motion to approve the minutes of the two meetings as amended. 00:05:24
We approve both sets of minutes as amended. 00:05:33
We'll call Madam Clerk. 00:05:37
Aye. 00:05:40
Thank you. 00:05:44
Yes. 00:05:48
Thank you for the amendment. 00:05:50
Item seven Approval of consent agenda. 00:05:55
At this time, item 7. 00:06:02
Questions or concerns? 00:06:11
Commissioners, I would like to take Mr. Chairman CD. 00:06:13
An E out just for a couple of questions. 00:06:21
OK. 00:06:25
Any further? 00:06:29
I will entertain a motion to approve the consent agenda passing items AB and F. 00:06:32
One one through 7. 00:06:37
I don't have a G. 00:06:40
Is there an updated agenda that some of us don't have? I believe there is. I didn't have this one. 00:06:55
There is not AG on the updated agenda. 00:07:08
Do we have the documentation for Gene? I think we're going to have to exclude that. Oh, yes, it is. It is on the approach it is, 00:07:19
Mr. Chairman. I think the confusion is that it's not on the. 00:07:25
Agenda that came with the packet, but it is on the updated agenda. It stands alone. Is that correct? 00:07:33
Yes. 00:07:44
Getting printed off. 00:07:51
After you got your package. 00:07:52
I did not have that on there. So can we can we get a copy for everybody so it can refer to it hard copy. We have it out there. 00:07:56
Okay. 00:08:07
Thank you. 00:08:13
Mr. Chairman, again, I apologize. Which of them are we pulling out? G is one of them and. 00:08:16
CD and E. 00:08:25
Right. 00:08:29
Thank you. Thank you. 00:08:31
I don't think this is going to take very long to. 00:08:32
CDE. 00:08:38
And pops Rod. I don't, I don't know what that is. So. 00:08:47
I'm sorry, have it. 00:08:51
Volunteer Fire departments, annual reporting on. 00:08:54
Golf the one that we don't have one here. 00:09:00
So with that being stated, we could actually go ahead and pull G off and go ahead and approve items AB and F1Q7. 00:09:16
I said Alexa and we'll add G to the. 00:09:24
Discussion. 00:09:27
Second, was it fair enough? 00:09:29
This time, I'll entertain a motion to approve the consent agenda here for a B. 00:09:31
F1 through 7. 00:09:37
That excludes CDE and G. 00:09:39
So moved. 00:09:43
Roll call approval, Madam Clerk. 00:09:45
Yes. 00:09:53
OK, pulling out item 7, C, approval or disapproval of safety net care pool and indigent healthcare claims. 00:09:55
Commissioner Fisher, thank you, Mr. Chairman. So the last time we had a regular meeting we discussed this and Madam Treasurer 00:10:02
suggested that we might need in the future. 00:10:08
To look at cost sharing with the hospital. 00:10:14
Because the the rate of increases seem to be pretty substantial. Umm. 00:10:18
Madam Treasurer, I know we talked about. 00:10:24
Just before the meeting, can you can you comment based on our discussion? 00:10:27
Good morning, Chairman, Proctor, Commissioners, Commissioner Fisher, I had. 00:10:34
We had met with Todd Overhill. 00:10:40
Billy, Joe, Troy and Todd. And we discussed going forward, we have enough in our budget for to cover this coming budget for fiscal 00:10:42
year 2425. And then after that I believe Todd was in agreements that they would be. 00:10:52
Financially stable to half it. 00:11:02
With Lincoln County and. 00:11:06
Moving forward, so that would be the 2526 fiscal year and UM. 00:11:10
Then we can just kind of watch the fund and see how it you know? 00:11:16
In that of Treasury, could you provide us, through this budgetary process, your projection? 00:11:20
To show us actually how those numbers look next year and then the following year when we might have to tap into the hospital's 00:11:28
firms. 00:11:33
OK, I will. I do not have that with me at this moment. 00:11:38
But I can get kind of what we went over with Todd, our projected revenue flow for the indigent funds, Yes, ma'am. Thank you. 00:11:43
Scott, can you you want to comment on this report? 00:11:48
Can you hear me? Yes Sir, Chairman Proctor, Commissioner. 00:11:55
Program manager. 00:12:00
Historically, in the past, historically we have taken the safety next year for mandated payments from the building. It's only been 00:12:02
a couple of years now that we've started because my budget has surplus. 00:12:11
And we don't like surplus, especially because they just continue to grow. 00:12:22
We started taking that. 00:12:28
Are more likely alone. 00:12:36
And that's all we're asking for the past couple of years. 00:12:41
So what's going on with the mill levy? 00:12:46
Nobody. There's actually nothing transferred on it as far as that goes to the Mill Navy actually was. 00:12:50
We culminated that into one instead of just the outline clinics and the hospital together, put them together for. 00:12:56
Other ability to help as needed, whether it be in the clinics or in the hospital which has been beneficial Committees of the 00:13:04
clinics which. 00:13:07
Great idea by Presbyterian presenting that. Yeah, no issue with that. I just want to make sure we're. 00:13:12
Fiscally sound. 00:13:17
On this budget and I'm getting a. 00:13:19
Positive reinforcement from Madame Treasure. So thank you, Sir, and that's all I have. Thank you, Mr. Chairman. 00:13:22
So. 00:13:33
I guess Mr. Chairman, since I am the guy that pulled out, pulled these out. 00:13:36
We're at delta now. Yes, 7. 00:13:42
Right. So this is the approval sub award recipient agree between County of Lee and the County of Lincoln and. 00:13:47
Do we have any history on this particular one that I mean, I apologize for that not knowing I tried to get some before the 00:13:57
meeting. 00:14:00
But what's interesting when I look at? 00:14:05
The document that came with that particular sub item. 00:14:09
City of Alamogordo gets 14,400 Lincoln County 5040 and change of Tarot. 00:14:16
23,000 and. 00:14:23
$265 and read That's it. Down 350 Village Reduce of 400 out of a total of. 00:14:25
You know, 43,000 plus, how is that distribution? 00:14:35
Arrived at. 00:14:41
Do we know? 00:14:44
I believe that Mister Sheriff, can you enlighten us in regards to this? 00:14:47
Just in regards this is a Region 6 drug Task force, White Mountain. 00:14:52
Yes, Sir. 00:14:58
I guess the point rather than string anybody along, it just seems like we're not. 00:15:02
Getting very much out of that compared to the other. 00:15:07
Other locales right? 00:15:10
Maybe there's a reason? 00:15:18
Chair Proctor Commissioner Fisher Michael, would you Lincoln County Sheriff will transition from. 00:15:20
Lincoln County was the fiduciary. 00:15:30
Initially in the drug task force. 00:15:32
It was housed here, everything was here, the budget was maintained here. 00:15:34
Due to staffing issues. 00:15:40
We had to reverse those roles and I had to pull some of my task force agents out of this. 00:15:42
Which made the. 00:15:48
Otero County now the fiduciary. They hold the budget. 00:15:50
And so we, in essence, reverse roles. 00:15:54
And so that's how we come to that. We have one full. 00:15:57
Narcotics Task Force agent. 00:16:02
And it is an overtime type situation. 00:16:06
So if you look back before we made this transition, you would have seen basically a reverse of what you're seeing now. 00:16:10
And I hope that makes sense though. 00:16:18
It does. 00:16:20
But how? How long? Is that agreement in place? Or is there any? 00:16:24
Any interest? My point here Sheriff, is I want to make sure you have. 00:16:28
All the resources you need, the price to fight crime here in this in this county. 00:16:33
And it looks like Otero. 00:16:38
Because of that arrangement is taking the lion's share of of that money. Maybe that's OK. 00:16:42
But. But I'd like to. 00:16:49
Review that point in the future and maybe you want to make a change and I may be able to appreciate that, Mister. 00:16:50
Mr. Fisher, we went from 4 task force agents or employees in that division here for one. 00:16:59
And so it's a distribution of funds and again they do control the lion's share of that. It is they are the fiduciary and I. 00:17:05
What do they have over there? They've got five or six agents all told, so I appreciate that. I I've, I've never felt anything but 00:17:12
support from this Commission in regards to my efforts to fight crime. We are doing OK at the moment. If I get my numbers back up, 00:17:18
there's an awful lot of elements involved in this. 00:17:23
And staffing something like that, but I don't want to ever get away from. 00:17:29
Fighting a war on drugs. 00:17:34
And so I hope it answers your question. We're not feeling short sighted by any stretch in this sense. And we feel confident that 00:17:36
if additional funds are needed from that main budget down there, we will receive that. It's just at the moment there's not enough, 00:17:41
it's we're using it based on what we need. Yes, Sir. Thank you, Sheriff. Appreciate that very much. I'll just know for the record 00:17:47
that. 00:17:53
I was a little confused too. If you look at Delta on the original. 00:18:00
Agenda. It says the County of Lee and the County of Lincoln. Obviously it's a tarot and Lincoln. 00:18:04
Thank you. So, Mr. Chairman, finally. 00:18:11
Let's go back on 70. I do appreciate getting the opportunity to sit in and listen to some of the other counties in regards to this 00:18:15
at one time and they do reach across county lines that work very good with one another. And and so I'm I'm glad that we are a part 00:18:20
of this because it is similar a growing issue that we're having within the. 00:18:26
The area that we so thanks again for working with this and Mr. Chairman. 00:18:32
I believe our Treasurer has a comment regarding the last. 00:18:38
Billy Joe Guevara, Finance Director. I just want to mention to the Commission, this is a reimbursement agreement. 00:18:43
And so this year we did budget for 4000, so next year would be the 5000 first 5000. 00:18:48
Chairman, Proctor Commissioners. So in our budget online page one of the finance book line 659, we do have a $10,000. 00:18:58
Line item, we have money sitting there, so as they go out and do overtime, we can pay them out of that line and then we get 00:19:09
reimbursed from the drug task force. 00:19:14
So we do have our funds set up and available for them. That's excellent. 00:19:19
If there's nothing else, Mr. Chairman, on on that issue. 00:19:26
We could go to. 00:19:30
Echo right E. 00:19:34
So this one is a little bit funny. Funny for me. 00:19:36
I don't. I don't have a problem with. 00:19:41
Chavis Oil Water Conservation district wanting to have increased their mill levy what I have a problem with. 00:19:45
Is the fact that. 00:19:52
This was authorized by the citizens. 00:19:54
Of that area in October 1984. 00:19:57
1984. 00:20:01
If you look underneath the second warehouse, it says since there was an opinion dated. 00:20:05
2007 by the Attorney General of New Mexico. It stated that in 1988 the districts did not limit. 00:20:11
The effectiveness of annual Miller to a specific number of years for districts that had mill levies prior to 1988. So what what 00:20:19
that's saying to you is that if you were in the unfortunate locale of a area that had a mill levy before 1988. 00:20:27
You would never have the ability. 00:20:35
To vote again on that mill levy. Does that sound good to you? It doesn't sound good to me. 00:20:38
So I'm a no on that. 00:20:44
And and that's my comment and that's the reason why because. 00:20:47
Mill levies are supposed to be reoccurring. 00:20:51
Request from the community. 00:20:56
To fund certain things and they have a period of time. 00:20:58
As you know, mill levies typically are never said no to by the citizens don't know why. 00:21:02
But that's just true. 00:21:09
But at least give the citizens an opportunity to vote for it. 00:21:10
This one, they're taking advantage. 00:21:15
Of a loop. I'll call it a loophole. 00:21:17
Which says that since it was before, it was passed before 1988. 00:21:20
They don't have to go to the citizens and ask for that elevator. 00:21:25
That just doesn't sound American to me. 00:21:29
Thank you, Mr. Chairman. 00:21:32
Regard to that, several areas of Lincoln County are considered in the Chavez Soil and Water Conservation District and our 00:21:34
representation. 00:21:37
For Lincoln County is actually the vice chairman. 00:21:42
And I personally believe there's a lot of good that comes from the Soil and Water Conservation districts applications. I think 00:21:46
it's something that I support wholeheartedly. 00:21:50
As far as the people that are utilizing it. 00:21:55
Grant once again, I do not want people in Albuquerque voting on what takes place in Lincoln County. And so therefore I think we 00:21:58
select people and put them in places on these boards to go ahead and represent the best interest of the county. And so I I will 00:22:02
simply say I can see your point. 00:22:07
At the same token, I still believe that Mister John Sisk is probably. 00:22:12
And well, first in regards to it and his support for that, I'm going to trust his ability to decipher through it myself, but 00:22:17
that's just my thing. 00:22:20
So I guess what we need to do here is. 00:22:25
If we need to put this before the Commission for an action on approval of 70. 00:22:28
You want to pull it aside and invoice on it? Or is there any other opposition to seven C&D? 00:22:36
For commissioners, OK, what about G? 00:22:43
2nd Quarterly. 00:22:47
I know it's kind of a. 00:22:52
Chairman, Proctor, Commissioner, Madam Treasurer, Sherry House in Lincoln County Treasurer. This is just letting you know that the 00:23:01
second quarter that we submitted was approved and by the Department of Finance administration and they have their comments in each 00:23:08
box to let you know how we're doing. 00:23:14
And I kind of like general fund revenues exceed expenditures by 21.02%. So that was a good one for me, but it's just letting you 00:23:22
know that they did approve it and for you guys to see it. 00:23:29
That's great. That's great. 00:23:37
OK. Any further questions, comments in regards 7G? 00:23:40
At this time we have item 7, CDE and G. 00:23:46
Mr. Chairman, since I'm the only one that disagrees with 7, EI think. 00:23:56
I would move that we approve the consent agenda with the exception of Seven East. 00:24:03
And put that up for an independent vote that the chair accepts that motion. It's been moved that we approve item 7. 00:24:09
CD and G. 00:24:18
Well, here a second. 00:24:21
2nd, we approve items 7. 00:24:24
CD and G. 00:24:28
On the consent agenda, roll call, Madam Clerk. 00:24:30
Aye, aye. 00:24:34
Yes. 00:24:38
Consent Agenda, Item 70 Approval of Java Slow Water Mill Levy. 00:24:41
Further discussion. 00:24:46
Roll call in regards to 7B. 00:24:49
Oh, I'm sorry. I'll entertain a motion to approve item 7. 00:24:52
I'll make the motion. 00:24:59
Regarding 780. 00:25:02
2nd. 00:25:05
We approved item 70. 00:25:08
We'll call Madam. 00:25:09
Nay. 00:25:12
No, Commissioner Pepper. Commissioner Kirk? No. 00:25:14
Yes. 00:25:20
What is the financial impact regarding the Canada? 00:25:37
Does this have an impact on them at this point And what that simply does is my understanding of this is the mill levy will we we 00:25:44
are not supporting it. 00:25:48
It will be. It will remain the same. 00:25:54
Of what it is currently. So the request to raise it to a full mill that has been defeated here is that the the net effect of of 00:25:56
our vote our our Commission, I'm sure Chavez County I mean it shows there already they already approved, I mean the board members 00:26:01
of the. 00:26:06
Solar water conservation already approved, so despite our position likelihood. 00:26:12
The shadows from the water district will get the money many. 00:26:18
The One MIL, or does this kill the One bill? 00:26:22
The hope would be that they take it to the voters so that the voters could have said. 00:26:25
On the November ballot, That's the point. 00:26:30
It's process. 00:26:34
So all right. 00:26:36
OK, we're going to item 8. 00:26:41
Item 8. 00:26:45
Approval of the budget adjustment. 00:26:46
In fiscal year 2324. 00:26:51
A Revolution, 2024-46. 00:26:54
Questions for comments, Commissioners. 00:27:06
I have one question in regards to this and I should have this, but I do not see it. The grant fund for Lincoln Volunteer Fire 00:27:17
Department Was that for the safety? 00:27:21
Is that right for you know? 00:27:28
Do you recall what the amount was in the garbage can? 00:27:36
Chairman Proctor Commissioners Andrew On, Emergency Services Director. 00:27:41
I don't have that in front of me. Can you tell me what? 00:27:45
Line number is or something like $12,595.50. 00:27:49
That sounds like it would be the Volunteer Fire Assistance Grant from the Mexico State Forestry. 00:27:55
Thanks for the clarity. Any further questions, comments, Commissioners? 00:28:05
We're focusing on a. 00:28:15
At this point, yes. 00:28:17
I didn't have a problem with that. 00:28:22
Make a motion, Mr. Chairman, that we approve. 00:28:25
The resolution 2024-46, but to the adjustment fiscal year 23 through 24. 00:28:29
2nd Judgment on Resolution 2024, Dash 46 Rule Call. 00:28:38
Aye. 00:28:50
So. 00:29:14
Here's the. 00:29:30
Adjustment here. 00:29:35
The only. 00:29:37
5,894,000 seven, 2812. 00:29:40
The beginning balance was 2 billion. 00:29:48
947 Three 6406. 00:29:51
And that's duplicated for the fiscal year? 00:29:54
For the budget, beginning of the budget, we still have. 00:29:56
They've added to it. 00:29:59
Did we get these majorities highlighted or not? 00:30:05
I mean, I just did that real quick. I believe it's item 77 to 78 from the budget recalculation. 00:30:08
I think we're going to discuss some more of that later. 00:30:18
So. 00:30:22
Mr. Chairman, I'm with you. I've got questions on. 00:30:25
On 78 the ARCA piece. 00:30:29
And I guess I don't fully understand the Excel spreadsheet that I see here. 00:30:34
Billy Joe, maybe you could help me a little bit when I look at. 00:30:42
The adjusted budget fund expenditures for 2324, I see an amount right 2 million. 00:30:48
317,000 et cetera. 00:30:53
And then the ending balance shows a zero. What helped me wade through that, please? 00:30:56
What I had sent you guys is our expense report and on the ARPA. 00:31:04
That has POS attached to it. Which peels are encumbered for five 5006 cent. 00:31:15
566,000 which go to Lincoln Mutual, Domestic Water, Statewide Drilling and Renegade. 00:31:21
And so you have a balance in that line of $1,000,440. 00:31:29
Left in the ARPA front and the LACTF. We have not expended anything in that fund. 00:31:35
But we have it, we have expense lines that are allocated just to spread out that money in those in those phone lines for the 00:31:41
LACTF, where do I not see that in the package so? 00:31:48
And I'm blaming myself, not you, OK. 00:31:57
I sent this right after the last Commission meeting, but it's in your expense report. 00:32:02
OK, so it's not really in the package. 00:32:08
No, but I believe HR sent that or put it in the packet. 00:32:12
Didn't you agree on it? 00:32:16
We have SP7. 00:32:22
And then if you Scroll down. 00:32:26
So rather than belabor it, you've got the numbers all way through this myself later. But I I do want for the record, what do we 00:32:35
have? 00:32:39
Leftover in in the Lac. 00:32:44
Sorry, lap. 00:32:48
Now Honeycomb Bird. 00:32:51
5.8. 00:32:57
Million 5.8 million more or less. 00:32:59
And we don't have anything. 00:33:03
Thank you, thank you and and so. 00:33:06
The ARPA deal, where are we on that please? 00:33:09
And without roughly 300 point 1000. 00:33:20
For the LA TCF. 00:33:33
He said 300,000. OK, thank you. 00:33:36
And just so the Commission knows, we have till December 31st of this year to encumber. 00:33:42
Anything in the ARPA fund. 00:33:48
Thank you. 00:33:53
Is that what the grant agreement said? 00:33:55
I think it would be helpful if all the departments. 00:34:31
Put their capital requests in the budget so that we're able to comprehensively allocate these funds. 00:34:45
And then? 00:34:53
If we have any ideas for projects. 00:34:56
Council, I just wanted to get an answer from Michaela. Michaela, you may not have heard my question, but is it your understanding 00:34:59
that the LATC up do not have a reversion and that they just go into the general fund? 00:35:06
OK. My question was, is it your understanding that the LATCF go directly into the general fund and that there is no ability to 00:35:20
revert back to the government if not spent by a date certain? 00:35:27
And it goes into the to the general one. And then I did talk to the address. If we don't send them, we can ask them anything. 00:35:35
Based on. 00:35:44
So what is the date for version? 00:35:46
I believe it's December 2025. 00:35:50
That could be the LATCF. 00:35:55
So that's that's not what I mean. 00:35:59
Those those, those are critical, Mr. Chairman of the State. 00:36:06
And it it just. 00:36:11
It really highlights the urgency. 00:36:13
That we have in making sure our budget. 00:36:18
Process incorporates these revenue. 00:36:24
Dreams and there's been several of the art of funding that's been committed talked about here as far as the domestic paragraph. 00:36:27
Where else is it right here? 00:36:39
Maybe we can have a workshop. 00:36:49
Or talk about it during the budget discussion on this. But other than that, do you need a motion? 00:36:52
I believe so, yes. I will entertain a motion to. 00:36:57
18 second. 00:37:03
AB we'll call Madam Clerk. 00:37:12
Hi, hi. 00:37:16
Yes, yes. 00:37:20
Mr. Chairman, if I could act to Commissioner Sanders, Commissioner. 00:37:24
At some point we're going to have to get some sort of a sheet that shows us. 00:37:29
What's in the bank? What's the coverage against it? And when it runs out as part of our planning process, not just it's just once 00:37:35
a year as part of the budget, I think that's what Commissioner was given. 00:37:41
7C Review discussions of fiscal year budget preparation schedule. 00:37:52
This time, there's a schedule here for submitting. 00:37:57
The internal staff, April 2nd through the 4th, I think we're. 00:38:01
April 2nd will be the general fund senior centers detention planning. 00:38:06
And that will be on April 2nd from 10:00 to 3:00. 00:38:11
April 3rd will be the road department. 00:38:18
County assessor, County treasurer, county clerk. 00:38:21
And April the 4th will be. 00:38:26
Percy Operations required departments. 00:38:32
And this schedule has been submitted. I'm sure there'll probably be some departments that will find conflicts with this, or I'm 00:38:36
not sure if you. 00:38:41
Solidified. 00:38:46
These times to be accurate. 00:38:49
Mr. Chairman, it also appears we have hit a quorum for those internal staff preparation meetings, so can we advertise them as a 00:38:56
workshop? 00:38:59
I guess, can we get that? I couldn't hear you. Can we advertise the internal staff preparation meetings as a workshop, since we 00:39:06
have hit a quorum to provide the ability for us to weigh in on these budgets? Commissioner, if there's three commissioners there, 00:39:11
you're going to have to publish it as a meeting. 00:39:17
So she'll do that. 00:39:25
And with that being said, once again, we are not to act on behalf of that, is it not being. 00:39:28
Chairman if if there's three commissioners there, you're going to have to advertise it. 00:39:33
And it can be still be a workshop, no actions taken. 00:39:38
That way the clerk doesn't have to take minutes. 00:39:42
But if there's only two commissioners, then you don't have to advertise. However, if there are ideas that the commissioners would 00:39:45
like to share, there would be discussion. 00:39:51
Then they would. If there's three, I'm gonna have to. 00:39:57
If we could do like it's gonna happen, I think Mr. Chairman agrees. Workshops. 00:40:01
Properly. 00:40:06
Published by Brianna. Thank you. 00:40:08
That's a done deal. 00:40:12
All right in regard to. 00:40:15
With that change that the. 00:40:18
Line 1 is advertised as a Commission workshop. 00:40:21
Did I hear a second? Second, the property mover? Second, we approve item 8C as preparation for the fiscal year 2425 as a workshop. 00:40:29
We'll call Madam. 00:40:40
Hi. 00:40:42
Discussion of direction regarding 5000 purchase limit for the Volunteer Fire Department. 00:40:48
Yes, ma'am. 00:40:56
Just a clarification. 00:40:58
For the workshops, are we doing India Zoom as well or just in person? 00:41:01
Yes, is it. If it gets a quorum together, I believe it is. The public's entitled just listen anyway. Well, that would be the whole 00:41:10
intent to get public input on these large budgets that each department is. 00:41:16
Afforded. 00:41:23
Yeah, that's fine. So I want the public available. I just talking about the Zoom. 00:41:27
Yes, all right. 00:41:32
8D Discussion direction regarding the 5000 purchase limit for the Volunteer Fire departments. 00:41:37
Mr. Chairman, I believe this is something of a follow on to the emergency allocation that we approved last month. 00:41:45
And it's possible that there was a suggestion. 00:41:55
From I believe. 00:42:00
Jake Canavan Jake Iron, Chief of Lincoln. 00:42:02
Who wanted us to move towards the state rules in terms of? 00:42:07
Authorized and Purchase Orders. 00:42:12
And I don't want to step on his presentation. 00:42:14
But that's how we got to this. 00:42:17
So this is up for discussion to see if we can move towards the state rules, or whether that's even necessary. 00:42:19
And I think everyone's here to. 00:42:24
State law. As far as requirements of state law, what is it? Well, as I'm reading it, and. 00:42:26
Probably better off to what Aaron explained it because I read it is. 00:42:33
There's strategic requirements, but the dollar amounts are much different if you don't have some kind of restrictions if they go 00:42:38
into the state. 00:42:41
Services Director. 00:42:52
So what Chief Canavan thought and suggestions was to move the Volunteer Fire departments to the purchasing rules that the state 00:42:53
has set forth and get us away from the. 00:42:59
Current purchasing rules that they're under. 00:43:06
So they would still. 00:43:09
Have to procure through the county still be all of the. 00:43:13
Checks and balances are going through one the OES office 2 procurement office and then of course check by Finance and Treasurers 00:43:17
Office after that. But that was his suggestion with the state rules, not the $5000 limit Mr. Chairman Ken there and give us. 00:43:26
A brief overview with that if those increases are. 00:43:35
$10,000 and before having the required free quote. 00:43:40
And in my opinion, it is a very poorly written purchasing policy that hamstrings their ability to operate their departments, and 00:44:24
it needs to comprehensively be. 00:44:30
Fixed to come up with What's the bare minimum for New Mexico procurement? 00:44:37
Council Chairman Proctor. Remember the Commission? 00:44:43
Lincoln County has a procurement policy, its Resolution 2023, Dash 08. 00:44:47
And I believe it's current with state law. 00:44:54
And I guess I would just have a slightly different opinion as to whether or not you want individual fire departments doing 00:44:58
procurement for the county. 00:45:02
It's a it's a complicated process and you got to follow the law. 00:45:07
And frankly, I don't know Tony's available or wants to jump in here, but I had a concern. 00:45:11
About individual fire departments procuring on behalf of the county with public money, and I don't know how we're going to ensure 00:45:19
that they're following a policy that law, whether it's state or county. 00:45:25
Yeah, I don't know that you can deviate from what the commission's already approved as a purchasing policy. 00:45:31
Because the fire departments don't want it comply with it. 00:45:37
He changed the policy, but you still have to comply with the state law. 00:45:41
Mr. Chairman, I understand correctly. 00:45:46
It's not going to remove the ability of the Commission to have oversight. 00:45:50
I think it simply allows the process to be initiated along with target, but I think it still has to go through procurement, so. 00:45:56
Letting the Volunteer Fire Department simply brought order large amounts of equipment on their own, necessarily. 00:46:09
Though I think Mr. Gray, one can tell us. 00:46:15
That in the past. 00:46:19
Much larger. 00:46:20
Could be secured by Volunteer Fire departments, and that's been severely restricted. 00:46:22
Kernel, so it's as much process as it is. 00:46:27
Changing the policy. 00:46:32
Maybe this is something we need to get involved in and figure out how this is really impacting the fire department, so I wanted 00:46:34
this on here to discuss it. It's a concern. 00:46:39
Interfering when we almost lost a voter to buy $20,000 worth of safety equipment? Or would it cost us 5% more because of the very 00:46:45
cumbersome process? 00:46:50
What we're trying to do is stream on. 00:46:54
I think that was the point of the exercise. I don't know that we have sufficient information to get there. And the council, I 00:46:56
don't know the stuff on your lines. Please proceed. That's my understanding. It's just. 00:47:02
In looking at the policy in section 2.9. 00:47:07
If it's 2500 or less, the purchaser purchases shall be made the best available price. 00:47:10
And it sets out the statute 2500 to $20,000. 00:47:16
You go with the best accountable price after three bona fide written or telephone closed OK at 20,000 to $60,000. 00:47:21
And there's some exceptions, but all all purchases exceeding 20,000 shall be appropriately initiated, process and executed through 00:47:32
the purchasing agent. 00:47:36
And require either 3 bona fide written quotes under the federal state purchasing contract 60,000 above. 00:47:42
Require a form of bids. That's state law. I mean, there is no simpler process. So the question then becomes why do the $20,000 00:47:50
purchase get hung up and have to come to board of Commission? And if I'm hearing you correctly, there's a process in place that 00:47:56
could have been. 00:48:01
Approved as part of the purchasing or the procurement process. As it relates to fire departments, Mr. they have budgets, but what 00:48:07
how that budget is spent is based on this Commission. If it's budgeted to spend 20,000 for equipment then you get the three bids 00:48:15
and you're good to go. It's approved by the Commission, but I don't believe our departments have the ability to just go out and 00:48:23
spend the money that's in their line item without Commission approval. We we we've conflated. 00:48:30
This issue I believe, Mr. Chairman. 00:48:39
The issue, as I understand it, really is not going. 00:48:41
They There's an unwritten. 00:48:48
And Eric, Stephan, if you can, if you have some special knowledge on this, but I think there was this thought that. 00:48:51
Anything. 00:49:00
Up to whatever it was 5000 thousand dollars required Commission approval. I I don't I I think it's obvious to me anyway that that 00:49:03
there's some disagreement and confusion with what is the issue. 00:49:10
My understanding was that they at these lower, lower amounts. 00:49:19
That they'd have to get multiple bids. You know, bunker gear for one firefighter is what, about $1000? Something like that, I 00:49:23
mean. 00:49:28
So so I'm I'm, I'm, I'm even. Awesome right? So so the problem is they they they have to get multiple quotes for some of these 00:49:34
items. 00:49:39
And they can't get these multiple quotes. It's very time consuming so I would think that I would like to get. 00:49:45
The firefighter chiefs involved in this discussion, and we come up, make sure there's clarity as to what really the county's 00:49:52
position is. We want to follow state law, period. But if we have something encumbering them above and beyond state law, we need to 00:49:59
understand why we're doing that and if it's. 00:50:05
Justify once again, I believe, as far as my liability wise in the county here as far as the resolution 2023-08. 00:50:12
We are doing that simply to follow the state law as it's written and what we should be following at this point. And I think it's 00:50:19
there for a reason and I think that's a great idea here to plan. 00:50:24
To really follow this. 00:50:29
So. 00:50:33
Commissioner Fricker is right. They were kind of led to believe that anything $5000 or more had to be dropped before the 4th for 00:50:35
approval before they can purchase it. And where did they get that misinformation? I'm not sure where that came from. Originally. 00:50:41
We ordered from several different people and it just kind of made its way to us. I'm not sure where that actually started. 00:50:47
Mr. Chair, it sounds like we just need to have a whole training process on procurement. 00:50:54
And then what she's kind of been kind of hope was, was to raise the procurement limit before they had to go out and get three 00:51:00
quotes. So what he was looking at was the current $2500 limit. 00:51:06
And he was one he had founded somewhere in the state procurement. I guess it was supposed to be $10,000, according to state law. 00:51:13
And that was what he was hoping for was being able to expend $10,000 on a single floor. 00:51:21
Thank you. 00:51:29
Yes, I'd like to speak on it, Tony. 00:51:32
Lincoln County Procurement Officer I just got in from vacation last night. A little Rd. weary. I apologize. 00:51:36
I would like to say something on that 5000 that has never been in the purchasing policy. 00:51:43
I got blindsided by that because someone made a comment that it had to come to the county commissioners. It does not. I do not 00:51:49
have anything in writing. It's not in our policy. I was told the new board wanted that, but it is not in our policy. If it needs 00:51:57
to be in our policy, I need to know that in writing and I need to rewrite our policy. The only time it needed to be done is over 00:52:04
$60,000 when we're going out for formal bid. We have state price agreements. We do have some new rules from state. 00:52:11
From the state on that that I'll be adhering to. 00:52:19
But we can go out for quotes. 00:52:22
We can actually use, excuse me, we've approved through the board we can use. 00:52:27
Coops, we can use New Mexico State price agreements. Those lessen the load on the departments having to go out and get quotes 00:52:31
because they can use those avenues without seeking multiple quotes. And yes it is very hard. I have I requested from IRA and it 00:52:39
was on the floor to raise the amount of money to seek. 00:52:47
A quote and I wanted that raised to instead of the $2500 the 5000. 00:52:56
That's what I was trying to get because vendors are saying you know it's not worth my time to write your quote and give to someone 00:53:03
else. 00:53:06
So and then you know, Chief going out to the state, he should have sought or he should have called me in hindsight or called Aaron 00:53:10
which they would call me. And I could have saved him going and maybe getting false information on the state website. Because the 00:53:16
state is the state and they have their own policies and we have to follow guidelines, but we can write our own policy as long as 00:53:22
they meet certain restrictions. 00:53:28
So if we, if you can all either agree to. 00:53:34
Wave this. 00:53:38
Everything has to come before you because that does slow down making purchases. 00:53:40
When we have to go for 5000 or above. 00:53:45
Or 5000 it comes to. 00:53:49
Your approval and just go back to what is? 00:53:51
On the book, as far as 60,000 above, which is a formal bid, we need to get your approval on a formal bid. 00:53:54
Going out for an RFP, Going out for an IFB or maybe you as in a CES contract. Anything over 60? 00:54:02
So Mr. Chairman, if I may ask our Purchasing Officer, so are you saying? 00:54:09
Are you saying that we would not need bids below that if we use? 00:54:15
Those two avenues to co-ops you in to indicate the coops just like one of the that fire equipment was through Casco I believe. 00:54:20
And Casco is already through. Like Naspo, it's a type of a buying Ave. 00:54:28
And that helps because sometimes a lot of these got these other companies don't have everything and usually the ones that have a a 00:54:34
yes, yes, it is legal with the state of New Mexico, every other county does it. And we also put it in our purchasing policy when 00:54:41
Ira and I redid the purchase and then there was another there was. 00:54:48
Another Ave. that didn't require that as well. Yes, when you go through New Mexico State price agreement now we have to report it. 00:54:55
I have to start reporting that quarterly that's new effective April so. 00:55:01
So it sounds like we're chasing our chaos here. It's a done deal, yeah. The purchasing. The only problem is, is. 00:55:08
Our folks don't know. 00:55:17
Well, someone changed it. They knew. And somewhere, some, somehow, they were told, and I was not told, that we changed it. Well, 00:55:19
it just sounds like misinformation. 00:55:24
OK. 00:55:32
OK, so so I'll snooze the information out. 00:55:34
To our firefighters. 00:55:37
Chiefs right and errors and and and say hey this is this is an easy sneezy thing to do and unless it's $60,000 it's. 00:55:38
Stick to our policy. You have a policy. 00:55:48
Actually, Mr. Chairman, Commissioners, you need to revise your policy. I don't like you having a policy and then you're not 00:55:52
following it. So I would recommend we put the procurement policy back on the agenda and if Tony can provide some. 00:55:59
Comments as to what she would like to have revised in this section 2.9. Competitive Purchases. 00:56:08
As long as we comply with state law. 00:56:14
Well, that you can move it. That was just revised in August. So if there's no change. 00:56:17
To this the board approving $5000 if that is false news. 00:56:24
We don't really need to revise it. It matches. It's all good. 00:56:29
And the this rule that I'm having to follow now reporting quarterly would not affect anyone other than the purchasing agent. But 00:56:33
what about the process here where it says from 2500 to $20,000 purchases shall be made with the best needs to be revised. Would 00:56:39
you like to change that to 5000? 00:56:45
May not be the answer. 00:56:52
But give with with counsel, yes, yes, Sir. 00:56:56
Because there is confusion. Because there is a problem. 00:57:02
And I think we need to address it formally. 00:57:06
And we need to make sure that our policy, this Commission unfortunately state law that will go beyond it, is neither more 00:57:09
restrictive. 00:57:14
More or less restricted, but I think we're going to have to have counsel look at this. 00:57:18
And get those two across those two policies In Sync and then we can come back here with maybe some sort of written report so we 00:57:24
understand what's going on and then we can turn to our fire department and say these are the rules. 00:57:30
State and counties rules. 00:57:38
Mesh and here's what you can do. And I think you get to that, Mr. Chairman Grant violent agreement. 00:57:40
So here we have resolution 2023-08. We're going to bring this back for consideration of action at a later date. How's that sound? 00:57:48
Thank you Sir. 11 comment I'd like to make. If you read the policy, purchasing is supposed to start with the purchasing agent and 00:57:54
very rarely does anyone ever call me. They go do their own thing. 00:58:00
And it's in the policy, even in the state, what defines A purchasing agent is responsible for the purchases within the county. 00:58:06
So if we can, if people can adhere to that, that will alleviate a lot of problems and this communication. Thank you. 00:58:13
I think. 00:58:22
If I'm putting you on the spot, then simply decline the answer, but. 00:58:31
My understanding is that you submitted A complaint regarding. 00:58:35
Pursuant to our Code of Conduct. 00:58:38
Hold on, this is not well. He's here. 00:58:41
It's not on the agenda. 00:58:45
I'm not. I'm not sure how something like that ever makes it to the agenda. 00:58:50
But if I need to put it on the agenda, then I'll be happy to put it on the next agenda. 00:58:57
And we'll be able to tell, but this code of conduct is going to have to be. 00:59:02
Followed and people can't try and talk to other people. 00:59:06
Proceed. 00:59:10
So the Super request. 00:59:12
On the next agenda, very good, thank you. Try to get through 70 before public comment. I don't know if we can do this, but 00:59:16
approval of pay hazard mitigation plan invoice from the village of Ruidoso. 00:59:20
An amount of 4007? Yeah, $4750. 00:59:26
What line item do we pay this out of? 00:59:31
Is it not budgeted in OES department? 00:59:34
It's been ongoing for a couple of years, hasn't it? 00:59:41
Emergency Services Director So this has been going on since 2020. 00:59:47
Talking with previous emergency managers. 00:59:53
This has never come out of the budget and has never been budgeted, and OES has always been a general fund cost, according to them. 00:59:56
And when it was approved in 2020, it was not designated where it needed to come from and I think that's the big question now 01:00:05
which? 01:00:09
Does General fund not fund that department? They're fully grant funded. 01:00:15
It is through General Bond, so you all just didn't plan for it over the last four years? 01:00:20
You can take it out of professional services. 01:00:27
That would probably. 01:00:30
I'm sorry, we're going to have to stop this at this time. We're going to close the regular meeting and move on to public comment. 01:00:35
And time is 9:30 at this time. 01:00:39
We'll start off with the county officials for the discussion, the right to be taken at this time we will be starting around with 01:00:46
our elected officials. At this time we can start with Mr. Sheriff. We'll start with you. 01:00:52
Thank you, Chiropractor Commission. Michael Woody, Lincoln County Chair. 01:01:03
I will briefly share with you. 01:01:09
Your time sentiments in regards to Officer Justin Harris brutal murder over the weekend, we are. 01:01:13
A state in mourning and we will get through this and we'll carry on. 01:01:18
Godspeed and God, love and forever people. 01:01:22
He and his family. So that being said, I'll share with you some statistics generated by my office. 01:01:25
Since we met last last 30 days or so, we investigated 8 accidents. 01:01:33
Affected 15 arrests. Answer 276 calls for service. Issued 6 citations. 01:01:40
Served 142 civil papers in honor. 56 Freedom of Information Act requests. I stand for question. 01:01:46
Questions. Thank you, Mr. Sheriff, Madam Treasure. 01:01:53
Commissioner, partners, Commissioners. 01:02:02
Chair Proctor, Commissioner. Sorry, I'm Sherry Huddleston, Lincoln County Treasurer. I just need to let you guys know that we sent 01:02:05
out our second-half reminders on our property tax bills. And our proof was correct that we signed and sent in to the printing 01:02:13
company, but what they sent out was incorrect and the year was wrong on the second-half property taxes. So I got ahold of them 01:02:21
yesterday. They are correcting them. They're going to resend them at their cost because it was the printing company's mistake. 01:02:29
And they'll go out today and there was 9900 of them second-half reminder cards for property taxes and the printing company did 01:02:37
apologize. It's never happened before. We, you know we've dealt with them for. 01:02:45
20 years, so just to let the public know that they will be getting a corrected second-half noticed reminder card. 01:02:52
Mr. Gentleman inquire exactly what I just got one What's the change going to be? How quickly do I have to get back? It's just. 01:03:03
Chairman Fisher, it's just on the back of the card. The year is incorrect. It should say 2023 and the date due is April the 10th, 01:03:15
2024 delinquent after May 10th, 2024. Yes, the amounts are correct on the front. Thank you. 01:03:23
Mr. Wilfer Hill. 01:03:33
Good morning, Ted Proctor, commissioners, Walter Hill, Lincoln County Assessor. I'm going to, I'm going to be Speaking of our 01:03:38
notice of valuations which notifies property owners of their values. So when I'm referring to. 01:03:44
Like our you're in, that's not the fiscal budget you're in, but for the assessor's office, office, the mailing of the notice of 01:03:51
value marks the finalized version of the 2024 value. So that's our year then we finally got it in place, so. 01:03:59
I typed this out, so I try to mix right. I didn't miss anything. 01:04:07
So I'll read it out to you and then if you have questions please let me know. 01:04:12
First and foremost, I want to thank all my staff and their hard work and dedication to the county. We face many difficult times 01:04:17
with our heavy workload during the year in our office and I am proud of the quality work you have done. 01:04:23
As we speak, the property tax division is working with me and my staff on the statutory required annual accessories evaluation. 01:04:30
This is basically an audit of all assessors records to make sure we are doing our jobs correctly. 01:04:39
They also tracked the county's growth in value from year to year. 01:04:45
Property Tax Division requires the assessor provide a copy of the to the County Commission. This report will be. 01:04:49
On the April 2024 agenda and will be presented at the Commission meeting, so I'll make sure to put that on the agenda. 01:04:58
As for the notice of value, that's why I wanted to do this. Try to make sure I cover everything. 01:05:05
The Lincoln County Assessors Office has pulled the 2024 Notice of Values and sent them off to print. The mailing of the Notice of 01:05:12
Values is a statutory requirement and requires the assessor to mail the notices to all property owners. 01:05:19
The notice of values will be mailed. 01:05:27
With last year's values, please, if anything, make sure that your address is correct, otherwise you will not receive important 01:05:30
documents pertaining to your property and the Treasurer knows as well as I do. 01:05:37
We get 6-8 hundred, a thousand of these back every year. People have the wrong addresses, so. 01:05:44
I urge the taxpayers at least make sure. 01:05:52
Get your address is correct. 01:05:55
I also encourage all property owners to report any new construction that is not accounted for or to contact us if any buildings 01:05:57
have been demolished or damaged by fire. 01:06:03
Statute allows 30 days for a property owner to protest their values. All protests must be received within the 30 day time frame. 01:06:09
The final day to protest is May 1st, 2024. 01:06:17
Any protests not received in person or postmarked by May 1st, by law, cannot be accepted. 01:06:21
I would also like to set the record straight. 01:06:29
The county assistant and staff are public servants. We are great. We take great pride in working with the property owners in 01:06:33
Lincoln County. My staff and I work hard to ensure that property owners are treated fairly. The assumption that a lot of people 01:06:38
have is that we are out to get them. This is simply not true. 01:06:44
Each year we are mandated to do a reappraisal in which we go out and cite and strict site inspect properties. 01:06:51
This is to assure the taxpayers we are valuing their property fairly incorrectly. What most taxpayers don't realize is that we 01:06:59
also. 01:07:03
Are looking for omitted property. 01:07:08
Year after year for my 30 years, our appraisers find homes, manufactured homes and outbuildings that are not. 01:07:11
Being valued and taxed. 01:07:19
This simply is not fair to all taxpayers who are paying their fair share. 01:07:22
That is one of the main reasons for the field check to make sure that all improvements are being assessed. 01:07:26
Assessor's office. 01:07:32
Is there for each and every taxpayer that has concerns and dignity. 01:07:33
We will gladly work with any property owner to review their values. I encourage all taxpayers to review their notice of value. 01:07:38
Should they have any questions at all, please call or e-mail us. In closing, there are many exemptions that property owners may be 01:07:45
eligible for. We have that information and forms on the Lincoln County website under the Assessors site. It may also come by our 01:07:51
office. Give us a call or e-mail us if you have questions. 01:07:58
One thing to know is the state. 01:08:06
Mandated all assessors. 01:08:10
Have a uniform notice of value this year. It's the first time it's ever happened so taxpayers. 01:08:12
We'll probably be seeing a different version than what they've seen in the past, but we had to comply with the state. 01:08:19
One added feature that we really liked is there's going to be a QR code. 01:08:27
On these notice of values so. 01:08:31
If any taxpayer wants to do anything pertaining to our office, they can scan that code and it'll send them straight to our office. 01:08:33
Other than that, I stand for questions. 01:08:38
I wonder. 01:08:44
Echo our assessors of painting first. 01:08:48
You're absolutely correct, this Commission. 01:08:51
And the state man, I remember the discussion. 01:08:54
We want you to go out there. How's your five year plan coming? How are these reevaluations coming? 01:08:58
We pushed you to get those done to the extent that it causes angst in the community should not all be centered on you. 01:09:04
We burst him because it's necessary that we understand what our current documents are. So I understand that you're taking the 01:09:12
Flack. 01:09:15
But I think the community needs to know. 01:09:19
Distant Commission. 01:09:22
That wants that done and has pushed you to get that done and I want to add one more thing. 01:09:24
Your note that you would. 01:09:29
Take it up with any taxpayer who had a concern. 01:09:31
Had a recent situation where. 01:09:34
The constituent of mine had a. 01:09:37
Your office couldn't have been more gracious. Immediately took a look at it. 01:09:39
And took the corrective action. So two points. One, we're pushing you to do these reevaluations are absolutely necessary. You 01:09:44
shouldn't be taking all the heat for. 01:09:48
And when you say taxpayers? 01:09:53
Complaints and concerns are welcome. My experience is that's exactly how you treat them and I thank you for that. Thank you 01:09:55
Commissioner Pepper, it brings to mind, I just want to tell you all one thing really. 01:10:01
Blow your mind. But in 1993 we were checking ranches in Corona and I was parked under shade tree for lunch and just looking around 01:10:06
and we're checking all the ranch buildings and I saw this humongous. 01:10:13
8 foot fence. 01:10:20
And the big house behind them, like, what in the world is that? So I looked all through my stuff. I said we don't have it. 01:10:21
And there was number road to it. So I walked over there and we didn't have it. So I. 01:10:27
I jumped the fence and I'd gotten married and I measured the building and. 01:10:33
Has turned out a million and a half dollars property. 01:10:37
And so we sent out the notice of value. 01:10:40
And we'll get this call from this rancher. And he was really upset and he says that house has been there 10 years. What makes you 01:10:43
think I should pay taxes now? And I'm like, my God, this guy's out of the house, out there 15 years, million and dollars. And we 01:10:49
never had it. They built it. They flew the materials in. They it just, you know, people put stuff out there and and they don't 01:10:54
report it. So we, you know, it should let rest assured on the taxpayers that. 01:11:00
That is part of the reason for site evaluations is everybody needs to be painted for sure. 01:11:07
Madam Clerk. 01:11:16
Have candidates sign up. They last Tuesday in our office we had about 13 candidates who signed up across county and state level 01:11:20
offices. 01:11:25
We are qualifying and disqualifying. Today is the deadline to get that done. 01:11:31
And today is also the write in candidate following day and so we're working on that as well if anybody. 01:11:37
Is the offices that are acceptable for write insurance comes into file that'll be done in the office today as well and then and 01:11:45
then candidates will have their notification out today whether they qualify or disqualified and that will also be on the website. 01:11:51
So if anybody in the public hospital kind of take a look at that, that should be updated by this afternoon. 01:11:57
Question, Mr. Chairman, yes. 01:12:06
Thank you for the remarkable job you doing that regard. My question is, are the scanners still in place in other words? 01:12:09
The people who want to run. 01:12:14
For election in this county. 01:12:17
Have to submit themselves. 01:12:19
To a scanner to get to the point where they can sign up for the office. 01:12:21
Thank you. 01:12:27
Actually, I do have one more thing. I apologize. 01:12:29
It's been three months now and I have not gotten to it. I wanted to introduce new people in the office. 01:12:31
So my chief deputy left at the end of December, and so I have. 01:12:38
Christian Well, let me start with Faith. Samora was my elections clerk and I moved her into my chief deputy position. And then 01:12:44
Kristen Ottawa has become my new Bureau of Elections. So we're currently hiring for our historical records position again. 01:12:51
And so we'll have that one filled hopefully soon. But I just wanted to let everybody know that we could have a couple changes in 01:12:59
the office. Everything's been going smooth. I'm really hoping to get that last position filled. 01:13:04
All right, Commissioner. 01:13:12
Thank you, Mr. Chairman. I'll be brief, very busy. 01:13:14
Last 30 days after the last meeting that we had, I would say that. 01:13:17
I did go to a a. 01:13:23
George Mendoza. The third Funeral. 01:13:25
At and was held at the at the fairgrounds. And you were there too, Sir. 01:13:29
This is a guy that was pretty young, about 55. 01:13:34
Well known and beloved livestock inspector for this area. 01:13:39
His family's been around forever. I'm particularly friends with his father. 01:13:44
It was a touching ceremony, bottom line is for the community. 01:13:48
That that fairgrounds really serves purposes beyond the rodeo and the fair that we have. It's a great community asset and so I 01:13:53
appreciate the support that we've gotten from the Commission and others to keep that going. 01:13:59
Next I would like to talk a little bit. 01:14:07
And allotment owners. 01:14:09
Association meeting that was held in May Hill actually last week. 01:14:12
And wow these. These ranchers been there for generations. Most of them. 01:14:18
They own some private property and then they own what's called an allotment. 01:14:24
These are not permittees or BLM lands, they actually own the grazing rights. 01:14:29
And kind of a surface part, the water that's also on on those areas. 01:14:36
To to perform and do their job as producers, livestock producers. 01:14:42
For us, right? For our economy, what we put in our stomachs. 01:14:48
And they also, in that practice, they also serve a purpose in keeping our forests. 01:14:52
Healthy, right? And they're under a withering attack. 01:14:59
From all sides. 01:15:04
And it's really tough and that they're working and fighting hard and I ask that you keep them in your prayers. 01:15:07
And understand that these are private property rights. 01:15:13
You can buy and sell these allotments. 01:15:18
They're owned by them. 01:15:20
And there are forces in our government that continue to try to take them. 01:15:22
Away. 01:15:26
One other thing I would say is that there was a very interesting. 01:15:28
Presentation given by Cynthia Black. Many of you know her. She is a very accomplished geophysicist and geologist. 01:15:33
Worked in the field for most of her professional or all of her professional life. She gave a a presentation at ENMUR. 01:15:44
About the geology. 01:15:52
Essentially up eastern Lincoln County, not so much the Tula Rosa Basin, but more of the Upper Hondo. 01:15:56
And the object of the exercise was to try to explain how precarious and difficult it is. 01:16:02
To understand. 01:16:09
The water budgets that we're all suffering from one way or another. 01:16:11
So that. 01:16:18
A drive by some of us. 01:16:20
To get, if you recall, Mr. Chairman. 01:16:23
Sterling Spencer came in with a with a very compelling letter asking us to support a study for the Upper Tumorosa water basin. We 01:16:27
supported that. What I'm telling you now is that we need the same sort of thing for Upper Honda. 01:16:35
And there is a professor at NMSU. Professor. 01:16:44
Uh, Farland. 01:16:48
Who was well renowned in that field? 01:16:50
And we've had one meeting with him. He's interested in our issues here. 01:16:53
About water budgets and how much water we really can use throughout this part of our watershed and we've got another meeting on 01:16:58
the 27th and that's about it. Thank you. 01:17:04
Commissioner Serna. 01:17:12
I'll just keep my comments concise. I know we have a long agenda to cover, but just thinking about what the clerk mentioned with 01:17:14
her. 01:17:17
Staff reassignments. I think it'd be a nice practice if we had new hires come to the Commission meeting to be introduced, maybe 01:17:22
during public comment time, so it was scheduled, but it'd be nice to be able to put a face with the name and for them to also have 01:17:27
the ability to. 01:17:32
I was planning to do that today, but we're short staffed. Yeah, it'll be nice to just have it as like, best practice. 01:17:37
Organizationally. 01:17:44
That's all I thought. 01:17:48
Thank you, Mr. 01:17:49
This past month has been primarily. 01:17:53
Trying to gather letters. 01:17:57
And preparing resolutions in support of various projects to benefit the. 01:17:59
Focusing fire and water for Maryland. 01:18:05
I didn't want to. 01:18:09
I'm still here. I wanted to acknowledge the fact that this Commission. 01:18:11
In its wisdom, sent Aaron. 01:18:15
And Jake Canavan. 01:18:18
Back to Washington DC. 01:18:21
To make a presentation. 01:18:23
Because we are seeking money for a training facility every. 01:18:25
Headquarters. 01:18:29
Command center. 01:18:31
I'm told by our. 01:18:34
Lobbyists with that presentation went exceptionally well. 01:18:36
The senator and Congresswoman are studying that, seeking additional information and we are currently in the process of. 01:18:43
Providing that additional information. 01:18:51
So what this Commission? 01:18:53
Improving the resolution. 01:18:56
And authorizing, they're going back east. 01:18:57
Thus far, has had a positive impact. 01:19:00
And I want to thank the Commission, but I want to particularly give a shout out. 01:19:02
To our OES. 01:19:06
And Jake? 01:19:09
The chief of the fire department in Lincoln. 01:19:11
For making that trip on short notice, and particularly Mr. Canavan, who? 01:19:16
Had to walk away from. 01:19:22
Two days of work. I believe two full days of work gave that up. 01:19:24
To make the presentation on our behalf. 01:19:27
And so I thought both of those gentlemen should have a shout out, but again, thank you for the Commission for sending. 01:19:30
The other amount of my time has been spent. 01:19:36
Trying to figure out what to do with what appears to me to be tremendous overreach by the courts. 01:19:40
The fact that everyone of my constituents being forced to submit to a scanner in order to do business with the scanner, I think 01:19:46
it's outrageous. That's my personal account. 01:19:50
My understanding. 01:19:57
The county employees, including elected officials. 01:19:59
With treasure. 01:20:04
Our court. 01:20:06
Are being phoned through the scanners. 01:20:09
An absolute aggregation of the. 01:20:13
And I don't believe the order issue. 01:20:16
Requires that. 01:20:20
But. 01:20:22
No adjustments. 01:20:24
I understand this coming up later. 01:20:28
But I've spent some time looking at the courthouse, talking to people involved. 01:20:30
It's a difficult situation, but I want to make one thing clear. 01:20:35
Ultimately, this courthouse is our responsibility, this court complex. 01:20:40
It's the Commission's responsibility. 01:20:44
We weren't consulted. We didn't have anybody to say. 01:20:47
And finally get to the table and get this fixed. 01:20:50
Because the current process. 01:20:54
Has no consideration. 01:20:58
For our employees. 01:21:00
No consideration. 01:21:02
For our constituents. 01:21:04
Anybody else who wants to come here to do business? 01:21:06
Has to give up, not just his. 01:21:11
Second Amendment rights. 01:21:14
But now his Fourth Amendment rights. 01:21:15
That is wrong. There's a better way to deal with this. 01:21:18
It's coming up later and we need to discuss this seriously. 01:21:22
About how to protect our employees. 01:21:26
Protect their rights. 01:21:28
And keep them safe. 01:21:30
Those are not two separate issues. 01:21:32
They can be combined. We can keep them safe. 01:21:35
And honor their 4th Amendment rights and not treat them. 01:21:38
Like potential Kremlin's. 01:21:42
So I'm looking forward to the discussion. 01:21:45
That's all I have, Mr. Trump. 01:21:48
I'll be pretty brief. 01:21:52
Asked a month ago. 01:21:54
For some information. 01:21:58
For audio and video for this Chamber. 01:22:01
Now we want to. 01:22:04
And I ask for. 01:22:06
Some bids, ideas, direction and balance through the cost. 01:22:08
I didn't. 01:22:13
This chamber is a joke. 01:22:17
For the people that want to witness what goes on in this room. 01:22:19
And it should have been corrected and it should have been I asked for it. 01:22:25
We all agreed on it didn't happen. 01:22:30
That's my first complaint. 01:22:33
My second complaint is that. 01:22:37
We continue. 01:22:41
To have issues. 01:22:44
On coming back and asking for funds from this Commission. 01:22:47
After a bid has been allocated out to a contract. 01:22:53
I do not understand that. 01:22:58
We hire engineers who are professionals. 01:23:02
Supposedly. 01:23:05
But they come back and they make engineering changes. 01:23:07
Then we put in a deal out and the law says we're supposed to be. When we put bids out and we accept a bid, they're supposed to 01:23:11
present a performance bump. 01:23:15
But Oh no. 01:23:20
Engineer says, oh, I made an engineering change so we can add another $20,000 to that bidder, $40,000 to that bit. That is not the 01:23:21
way you run government. 01:23:27
You're responsible for the taxpayers money. 01:23:33
And you're responsible that when you give a man a job. 01:23:37
He does it now. If he loses money on it, that's his problem. 01:23:40
But if he doesn't do it, that bond gets kicked in and it won't be long. 01:23:44
Before, those haphazard contractors who do not know what they're doing quit doing business. 01:23:48
But those are two things that we need to consider. 01:23:55
And one of them is going to be that bond on bids. 01:23:58
From going forward. 01:24:02
OK. 01:24:08
I can somewhat idle here as far as presenting stuff here and going to meetings. 01:24:11
Personal issues reflect upon that I still want to be active and do the best I can and as far as the new assignment here. 01:24:18
Wish you luck as far as the two receptor. 01:24:26
Receive information to get you signed up for that yesterday, so hopefully that's taken care of, Commissioner Center. 01:24:29
I have reached out and the Chavez County. 01:24:35
Or that I was assigned to as far as our community is now in Carlsbad. So I've reached out to them and haven't heard anything back. 01:24:39
But. 01:24:42
We are trying to get things rolling that direction. Thanks Chairman and so. 01:24:45
With no further ado at this time, we will open this up to the public for public comment. You'll be limited to 3-3 minutes. 01:24:50
This is just for discussion only. 01:24:59
And no act will be taken at this time. If you if you planned on talking, if we can ask you to please sign the list at the front 01:25:01
here, we'll start within the house here and after that we will move to online. 01:25:06
For the presentations at that time. So at this time I'll open up in house here for people to come up to. Make sure you identify 01:25:12
yourself the microphone and we'll have 3 minutes that you can present so. 01:25:17
Feel free to Stampede the microphone. 01:25:23
I didn't see the sign. 01:25:32
Was. 01:25:37
Beg for a little forgiveness. I will go a little over 3 minutes if that's OK. 01:26:04
Sorry I haven't been here recently. I have definitely been across the country planting seeds. 01:26:09
Chair Proctor. Proctor. 01:26:16
Commissioners, my name is David Vandenberg. I am the servant of Jesus Christ. 01:26:18
My goal was A concerned citizen here in Lincoln County has been to reach out to our citizens. 01:26:22
And leadership at all rebels. 01:26:27
To openly review and discuss what will be impacting us. 01:26:30
Here across the state. 01:26:34
The nation and the world. 01:26:37
The situation is facing us obviously involved wars, economic crisis, political corruption, lawlessness, weather, food and health 01:26:39
challenges that can be overcome. 01:26:43
With strategic planning and fortified by us coming together as a community. 01:26:48
To prepare for these known events. 01:26:53
We can count on the existing leadership to begin contacting those leaders in places of necessary infrastructure our utilities, 01:26:57
food, supply chain, transportation, communications, law enforcement, medical, etc. 01:27:02
And we need to come together immediately and just discuss a series of planned community discussions. 01:27:08
To establish a true needs assessment for our citizens that can be prioritized in actions begun. 01:27:14
I present this desire because the Lord Jesus Christ is the Son of God, and we need to prepare for his return. 01:27:20
And I know that in Mark 13. 01:27:27
It reminds us that Jesus told his disciples that no man knows the day or hour when God will send his Son under return and continue 01:27:30
his plan according to the Word in the Bible. Yet it's clear He has been given the signs related to those situations we see 01:27:36
happening in our world today. He tells us how to recognize his return to these events unfold when he said to remember the parable 01:27:43
of the fig tree. For when we see the tenderness of the branch and its leaves of bloom, that means summer is near. 01:27:49
He is near. 01:27:56
It gives us an example of something similar to our parents going away for a trip and they left us in charge of the house but 01:27:58
didn't tell us when they were going to come back. 01:28:01
And we decide we're going to have a little party. 01:28:06
Expecting that at some point. 01:28:08
We know that their parents are going to return, but from what I've seen, we have wrecked the house. Everyone is split. They've 01:28:11
left without helping to get the house back in order. Now we just got the call that they're at the airport and we'll be home soon. 01:28:16
So it's obviously when our parents come home and see the mess, we've made risk great. 01:28:23
So real things of urgency is now set in. Why do I come to these meetings or any of the groups that I go and I speak at? Because he 01:28:27
tells me to. 01:28:31
So I'm not sure who needs to hear this. 01:28:37
But I know there are other people that hear God too, and that he has passed. You just like me to reach out and ask others to look 01:28:40
at the facts and use common God-given sense to do what he's asked us to do. And that comes through loving one another as he's 01:28:45
loved us. We can discuss that further, but just look at the evil that. 01:28:50
Has LED us to do the wrecking of the house. We have created constant division in every aspect of life. This division is being 01:28:56
programmed and broadcast globally through every media outlet that we have. 01:29:02
So we're all being manipulated. To do what? To get outraged over every different thing about us and make people pick a side over 01:29:09
those unlimited subjective issues that we can and should be able to openly discuss without being offended. But instead we see 01:29:14
selfishness just wanting ones own way, regardless of its absurdity. 01:29:20
Yet we just expect to simply realize the true similarities we have and put the subjective differences behind us. We will connect. 01:29:26
I appreciate your time. I hate to cut you short, but we do have a. 01:29:31
Public hearing coming up as well. So I appreciate you coming. 01:29:38
This I hope you recognize what we're faced with. 01:29:43
People, I hate to be this, but we have it published as a 10/30, I'm sorry, 10:00 public hearing. We will go through the public 01:29:47
hearing in regards to this right quick and we will come back to the public comments at that time. 01:29:53
At this time. 01:30:01
We will. 01:30:04
Close the regular. 01:30:06
Commission meeting and open up is a public hearing for consideration approval of the new applicant of the Wine Growers Liquor 01:30:08
License on the premise consumption only by noisy water winery located at 229 Highway 2. 01:30:14
Hwy. 220 Alto NM. 01:30:21
The Last Chance Ranch LLC located at 2342. 01:30:24
Senator driving Ridoso. 01:30:29
At this time we will open this up for. 01:30:32
The public hearing. 01:30:35
Counseling Mr. Chairman, Commissioners. 01:30:36
The application has been properly published. I don't know if there's anybody here to speak on behalf of the application, but at 01:30:41
this time we'll take public comment after anybody. 01:30:45
For against the application, generally there is none, but we'll take whatever comments, if any, that there are. 01:30:50
Mr. Chair, you have Lynette Prelo with noisy water on them. 01:30:57
Mr. He would like to go ahead and unmute. 01:31:03
Would love to hear from you in regards to this licensing. 01:31:07
Good morning. 01:31:11
Yes, I when I put the wire and this application is for a wine growers license to expand. 01:31:13
For the most part, our storage and warehousing Alan Alto down the street from the main production facility. So we have built about 01:31:23
a 10,000 square foot warehouse to move for the most part of all the line over to and we will be moving it for warehouse at this 01:31:29
point. 01:31:34
Any other public comment? Any other public comment from one of the house or online? What is the one chat? 01:31:43
Can you look that up for me, Commissioner? That's her. OK, OK, OK, real good. 01:31:50
Mr. Chairman, I just note for the record that it's not next to a church or a school, so. 01:31:56
No notification for resources. There's actually been. 01:32:02
Properly evaluated at the state level as well, and it's taken care of, so. 01:32:06
It should be a non conflict and they're very good. 01:32:11
Good to go as far as legality wise so. 01:32:15
Any further comments, questions? 01:32:18
At this time, we will simply close down our public hearing regard to this and you want to go ahead and act on this at this time? 01:32:22
Yes Sir. I will reconvene at the regular Commission and we will pick up on. 01:32:28
Commissioners at. 01:32:36
Any discussion in regards to? 01:32:38
Application approval of the application. 01:32:41
Motion has been presented Executive We approve Lift license. 01:32:48
Wine growers on the premise consumption by noisy water. 01:32:54
Last chance. 01:32:57
As listed, we'll call Madam Clerk. 01:32:58
Commission Efficient. Hi. 01:33:01
Thank you. This time we will go back to our public comment. We'll close as the. 01:33:08
Regular Commission meeting and reconvene in public comment once again. 01:33:12
3 minutes please make sure you have signed the sheet in. State your name. 01:33:18
And address. State your name once you reach the microphone here for public record. 01:33:22
Continue. Is there any further in-house people would like to speak on public comments? 01:33:26
We all good. 01:33:35
At this time, we'll go on last call inside. 01:33:38
At this time, let's go. 01:33:42
Online Is there anyone that would like to speak to public comment at this time? 01:33:45
You can raise your hand. 01:33:51
Any further? 01:33:56
Opportunities. 01:33:58
For public comment. 01:34:00
For what? Twice. 01:34:02
OK, we will close down public comment at this time. Reconvene here. 01:34:06
At this time. 01:34:11
We need to go back and pick up item 8, E. 01:34:12
Which is the discussion we were having in regards to the Which line item take the village of Ruidoso's $4750 for the Hazard Pay 01:34:17
Mitigation Plan. 01:34:22
So it has briefly been stated that we would take this out of the general fund or the professional services funds. 01:34:30
Is there any recommendation in regards to the bookkeeping for the treasurer's office or bookkeeping? 01:34:38
Council, Mr. Chairman, Commissioners, is this pursuant to a contract? Because I'm not aware of a contract when we pay it every 01:34:48
year, but I'm not sure if it's pursuant to a contract as well. Well, I thought this thing was outstanding since 2020. 01:34:55
I really hate it, but I don't know why. 01:35:03
I don't believe that this has anything to do with a contract. This was. 01:35:12
A hired, outsourced individual that wrote the hazard mitigation plan. 01:35:20
For the County of Lincoln Village associated with county. 01:35:26
And I believe that those results over the physical agent on this and that is why the the invoice reflects the ability on mergers 01:35:33
asked to be paying our part of the difference. 01:35:38
There should be a contract though with SWCA for the requirements, with an agreement that this is our portion. 01:35:46
Because I think there was a grant involved as well. 01:35:54
And if we didn't receive a grant, and they're the physical agent, if we don't have anything in writing, I think it's probably. 01:36:00
It would be nice to have some backup documentation to be able to make an information, so would it be fair to say that we have? 01:36:06
Yes, we don't. 01:36:12
You have some documentation here. 01:36:16
This is all we can find on it. It's just a letter saying that it was approved. 01:36:22
Yeah, that was from 20/20. 01:36:37
If there is from 2020. 01:36:41
So all we really need is what fun to take it out of. 01:36:46
Professional service fund. How much money is in it? 01:36:54
I'll be taking that up, attorney schemes now I'm thinking. 01:37:02
Chairman, I'm gonna make a motion that we. 01:37:13
Pay this outstanding. 01:37:17
Out of professional services, this letter here says Lincoln County has budgeted. 01:37:20
The amount. 01:37:25
So where did IRA budget the money? 01:37:28
I don't really have a lot of finance directly. I really don't believe that. We didn't know when this plan is going to be done, so. 01:37:31
If it was back in 20. 01:37:41
Not in time, I understand. So it's pretty big as to. 01:38:10
Let's let's ask them, But you know, I believe, some documentation. 01:38:18
Again, it's a process piece. That's not a lot of money, but it. But we don't want to be obligated and not know why we're 01:38:23
obligated, right? 01:38:26
2nd. 01:38:34
You withdraw your motion. I withdraw my motion. 01:38:37
A motion that we table it. Mr. Barber may have information that would shed some light on this. I do not have any. 01:38:43
OK, so we have nothing in writing though, correct? 01:38:51
I don't know. OK, alright. 01:38:56
Mr. Barbara. Robert Barbara. 01:39:01
And I don't want to step on Internet's toes or anybody's in the OAS. 01:39:05
This hazardous medication plan. 01:39:10
Is a requirement that is driven from FEMA and the state. 01:39:13
And this particular activity. 01:39:18
Is the revision to the original document that was published. 01:39:22
About 20/15/2017. 01:39:28
The requirement is that it is revised every five years. 01:39:32
And review. 01:39:37
A lot of the work has been done by the village during also because they initiated the original 1. 01:39:39
The office, Aaron's office has been. 01:39:46
Supporter and act to participate in that. 01:39:50
As well as all the other communities. 01:39:53
That have been involved. 01:39:56
And that's why this has been generated. 01:39:59
That's why there is. I don't think there's a contract that you're looking for. 01:40:02
In that, but it's an ongoing effort and it's a requirement. 01:40:07
So you will see this. 01:40:11
It's also similar to. 01:40:14
The Community Wildfire Protection Plan. 01:40:17
Another plan that has been mandated. 01:40:20
And that is required. 01:40:23
Be updated every so often. 01:40:25
And a lot of funds, grant funds. 01:40:28
And the funds with Aaron and his office will get and fire departments will get will be based on. 01:40:31
The outcome? 01:40:38
Of these reports. 01:40:39
So the village. 01:40:42
Funded it, the City of the Downs. Funded it. Corona Captain. 01:40:44
Arizona all funded it. 01:40:49
They've all, they've all funded it, yeah. And they've all signed off on their document. 01:40:51
There should have been some backup documentation. That's the bottom line. But it is an amount of work that is going to come out of 01:40:57
the general fund one way or the other. So I think that we're better off just. 01:41:02
Pay, but there should be documentation to support. 01:41:08
This was started. 01:41:14
December 16th, 2020 but it says contact Joe Kenmore office. 01:41:17
So I suppose it was all going through. Oh yes, so, so Mr. Chairman, I think, I think we we're going to be happy to pay it. 01:41:23
But again, it's a process piece. It's an ongoing requirement. 01:41:32
If we don't demand some documentation and some sort of agreement, Mou or what have you. 01:41:36
On going forward and with respect to this, we might, we might have a problem. I just want to know. 01:41:43
You know what the agreement is, what's the cost breakdown for all the entities including us? 01:41:50
That would be good to know what the total cost is as we're participating. 01:41:55
And that's all we're asking for. Should be easy. That's all. Our department should have that documentation, and they're saying 01:42:00
they don't have it. So to go back to another entity asking for documentation, we showed her. 01:42:06
Is a poor reflection on that. 01:42:13
Well, that's true, but they are a physical agent as well. I think there's enough. 01:42:15
I think what we're explaining to sure, but let's get on the right track. 01:42:20
Commission. 01:42:24
Billy Joel, Guevara, Finance Director, on the agenda of the January meeting. It was brought before you guys for an update and a 01:42:26
resolution also was brought at that time. 01:42:31
January of this year. 01:42:37
Did we adopt the resolution? Yes, you did. 01:42:40
But the resolution simply was what approval of the multi jurisdictional has adopting the plan, right? We adopted the plan, I 01:42:45
remember that. 01:42:50
What we're now talking about is just. 01:42:56
Money arrangement. 01:42:58
The contract contract. 01:43:00
That's all we want. 01:43:03
So this being stated. 01:43:05
And stuff that gets. 01:43:10
Chairman, Commissioners, sometimes I ask questions I wish I hadn't asked. But based on that letter, the county did agree to pay 01:43:13
the 4750. We've adopted a resolution that actually approved of the plan and we have the plan. We got the work, so I am 01:43:20
recommending that we go ahead and pay it. We can get back up documentation to. 01:43:27
The commissioners, but I believe it's own. 01:43:35
And all I would like to know is which line item do we take this out of? 01:43:38
Is what stated within our agenda packet and with that being said, is it going to be professional services general fund? It's still 01:43:42
professional, it's still general fund. 01:43:47
So, Commissioner? 01:43:53
What's your question? 01:43:55
Make a motion. We pay it. 01:43:57
Got the general fund? 01:44:01
Into their emotions. The table sitting here now. Oh, yeah, there was. He withdrew. I think I was Drew. He was Legal Services, 01:44:02
right. I think there was a motion. Yeah, I'm withdrawing my motion. OK. At this time we have nothing before us. 01:44:09
Can I make one comment, Mr. Chair? I'm looking at our website. I don't see the adopted plan posted to it, so if we could get that 01:44:16
added that would be great. 01:44:20
OK, this time I will entertain a motion to pay. 01:44:26
$4750 I make a motion to pay the $4750. 01:44:32
2nd. 01:44:38
Out of the general fund. 01:44:41
The Hazard Mitigation Planning Sub Grant Agreement application of $4750 out of the. 01:44:42
General Fund roll call, Madam Clerk. All right. 01:44:51
Yes, thank you. Let's, let's get an agreement. 01:44:59
This time we will move on to 9. 01:45:04
At this time we will take a 5 minute. 01:45:14
Reconvene here. We'll pick up on item 9. We'll start off with a forest, land and natural resource matters. First, we have Smokey 01:45:30
Bear Ranger District. Do we have anyone representing for us? 01:45:36
Wilkie Bear Ranger District online. 01:45:43
In person. 01:45:46
We'll move on to item 9B, Lincoln County Extension Services. We have one of the M's here of the three. 01:45:50
Chair Proctor County Commissioners Melody Gaines Lincoln County Cooperative Extension Service activities for this last month were 01:45:57
White Sands Monday for 4H members and families, our staff. 01:46:03
Attended a training for Aggie. Next step? It's a college preparatory career planning program. 01:46:11
Training, which is geared for students in 7th through 12th grades. 01:46:17
We then attended administrative assistance training for our southwest district in Las Cruces. 01:46:21
Melanie Gutierrez, our AG agent conducted a new to 4H family orientation program. 01:46:26
We have been working with the. 01:46:31
Capitan High School FFA veterinary science students as they prepare for their state competition which will be the 1st of April. 01:46:34
Coming up in April, we will be hosting a lamb and goat beating clinic on April 5th. 01:46:42
That will be followed the next day with a lamb and goat sale in Capitan on April 6th. 01:46:47
Then we will be having our Youth getaway which is a three day, two night leadership retreat for our county for HR ages 9 to 13, 01:46:53
which will be held in Glorietta April 19th through the 21st. That completes our report for this month. I now stand for questions. 01:46:58
Questions Commissioners. 01:47:04
Comment, Comment. Thank you for breakfast and lunch yet to come. Thank you ma'am. 01:47:11
Very good. Thank you. Moving on, we will move to South Central Mountain RC indeed. Laura Dock, are you online? 01:47:19
Bardot, Are you online? 01:47:30
Mr. Barber, are you here and make behalf of South Central Mountain RC and D. 01:47:33
OK. 01:47:41
There's not much for this. Robert Barber, I'm on the board for the. 01:47:51
South Central Mountain RC indeed. There's not much to report, however. 01:47:55
The wooies for Lincoln County, We've made great progress and have continued to make progress in treating various lands around the 01:48:02
area. 01:48:07
We're also having some success with. 01:48:14
The EWP, the library, WP and administration of that response as well. 01:48:19
And. 01:48:26
Mr. Pfeiffer. 01:48:29
Commissioner Pfeiffer, at the last meeting you had asked about that one individual. I do know that the NRCS engineer has come up 01:48:32
and met with him. 01:48:37
And I believe he also met with Jeff. Jeff can confirm that. 01:48:43
And I think there's been some resolution, but I haven't heard what it has been. 01:48:49
I thank you for that update. Yes, actually Laura could get back to the. 01:48:56
And I believe that's pending a decision, but all the fact gathering has been done. 01:49:01
Including with the kind of assistance of our manager, the ultimate decision on that it will be with the NRCS. 01:49:06
Will be within the NRCS, yes and we're the RCND is only the fiscal agent. 01:49:15
You can only operate place on OK. 01:49:23
Any other questions, comments regarding the South Central Mountain RC indeed. 01:49:27
All right, move on to Upper Hondo Solar Water Conservation District. Again, this is Robert Barber with the Upper Honda Soil and 01:49:32
Water Conservation District. 01:49:37
Things are going well. We are. 01:49:44
Very much involved in weed treatments around the county. 01:49:49
With especially around the fire departments and those and pre mentions and are making great progress on that front and we'll 01:49:54
continue to do that. 01:49:59
As discussion brought up by Commissioner Fisher earlier about possible doing the upper water basin study. 01:50:06
We're still discussing that and looking in the details and we'll look forward to talking with Commissioner Fisher on. 01:50:16
That issue a little bit further, we'll note that since our last meeting, the Upper Hondo meeting. 01:50:24
I've learned that. 01:50:32
In this year's budget, State budget. 01:50:35
Was approved a water study for Statewide. 01:50:38
And one of the airports. 01:50:43
And I don't have all the details. 01:50:46
Is the Interstate Stream Commission was given a sum of fund money to go around the state and Drill 100. 01:50:48
Test and monitoring whales. 01:50:57
And the state is beginning to do and look at that, the availability, the supply of the water. 01:51:00
Where where we're at now and where we might be in the future based on projected demands. 01:51:08
And that and we will continue to monitor that and see how that goes and see work. 01:51:15
Furthest Wells and I'll let go. 01:51:20
Hunter Wells is not many for a safety size. 01:51:23
So we need to know more details about that. 01:51:26
And I stand for questions for Upper Honda. 01:51:31
Questions. 01:51:34
Comments. Thank you. 01:51:36
Just put comment. Thank you Mr. Barbara for your getting that information to me. It did accelerate things and I do appreciate your 01:51:39
officer. 01:51:42
Land rack. Land rack. 01:51:48
We're fairly busy. 01:51:52
I knew the Ranger wasn't going to be able to make it here today in the South. 01:51:55
But at the meeting that commissioner pressure alluded to with the Lincoln County, our Lincoln National Forest Allotment Owners 01:52:00
Association meeting. 01:52:05
I had the pleasure of meeting the New Forest Supervisor. 01:52:10
Jason Freeman. 01:52:16
I got to talk to him in some detail and I've got his contact information. 01:52:18
And I invited him to attend. 01:52:24
The first Commission meeting he can to introduce himself and talk a little bit about his philosophy and for his plans for the 01:52:28
Lincoln National Forest. And he will. He agreed to do that. So I'm going to send him information on the meetings and. 01:52:35
See if we can get him on the near schedule. 01:52:43
Also. 01:52:48
The Commission, our committee, is looking at a new project. 01:52:50
On the Smokey Bear District, it's a. 01:52:56
Cedar Creek Trailhead Improvement Project we got a scoping letter on. 01:53:02
And involves modifying the parking lot. 01:53:07
Paving it. Making it bigger. 01:53:11
Improving in some of the public entities. 01:53:14
And doing some bridge work and trail work there at the trailhead. 01:53:17
It's a pretty good project and. 01:53:22
We will have comments. The comments are due before your next Commission meeting, but they will be positive comments. 01:53:27
In that and I will share. 01:53:35
With German Proctor. 01:53:37
Also, we continue to evaluate. 01:53:43
The published UH. 01:53:47
Draft of the program EIS for the BLM's utility sized solar farm. 01:53:49
Management plan. 01:53:56
This is a modification that we've talked about before of the 2012 Western States Solar Management plan. 01:53:58
This particular EIS increases the number of states involved. 01:54:06
It's looking at different sources of land and in fact increases the amount of land millions going to make available. 01:54:10
To these size solar farms. 01:54:20
The comments are due April 17th, which is the day after your next Commission meeting. 01:54:24
And our comp does, we're going to have our comments together the week prior, so. 01:54:31
Any comments we'll have, I'll present to you at that time. 01:54:37
And then? 01:54:43
We continue. 01:54:45
In our efforts to review, revise. 01:54:47
The current. 01:54:51
Land and water use plan. 01:54:53
That's resolution. 01:54:56
20/17/25. 01:54:59
And we should have that this year to you? 01:55:02
I stand for questions for the landline question. 01:55:06
I got a comment. 01:55:11
This this initiative. 01:55:13
The CIS deal. 01:55:15
Taking incredible amounts of BLM land. 01:55:18
And basically turning them from a multi use scenario to a single use. 01:55:21
By putting solar panels on them is really going to be. 01:55:26
Detrimental to the environment. 01:55:31
Haven't even been discussed. 01:55:34
As well as taking out of production. 01:55:36
Incredible amounts of grasslands etc. 01:55:40
For the production of cattle protein. 01:55:43
For the populace. 01:55:46
And I want that. 01:55:48
Put on the record because it's it's a big deal. 01:55:50
Thank you, Madam Clerk. 01:55:53
As as part as the county has been part and I've been participating as a collaborating agency was the BLM. 01:55:55
Those comments have all been raised in not only by us, but everyone involved within. 01:56:04
The Western states. 01:56:11
There's 11 states involved in this. 01:56:13
One of the things in the resolutions they discuss is going for land. 01:56:17
That meets the requirements of. 01:56:22
Being able to tie into a grid. 01:56:26
But also about its current use. 01:56:29
And that, so there's a lot of concern that's been comments written about that in detail and we will continue to do that. 01:56:32
Thank you, Miss Barber. 01:56:41
Mr. Chairman, finance, yes, So these are general rules. 01:56:43
Yeah. It's a strategic plan, so that there's no proposal fixed at this point for. 01:56:50
A solar farm to be located in this particular location where it might be right. 01:56:56
None that are known or they've been made aware to us, although I have seen. 01:57:02
Discussions and. 01:57:09
Issues with. 01:57:11
Proposed solar farms in other states. 01:57:15
That were done under the old 2012 rule. 01:57:19
So nothing under this new room. The point I'm trying to make is. 01:57:24
We have Windows. 01:57:30
Worked out pretty good for us. We're going to begin collecting about 3 million per annum. 01:57:32
Solar is another source of energy. 01:57:36
But I want to be kept up to date as to any. 01:57:38
Fixed proposals because I don't think it necessarily means it interferes with grazing. I'm not sure all of these concerns. 01:57:43
Can't be addressed as part of the process and I hope you continue to stay on that. 01:57:51
But at least this Commission is not a blanket no. 01:57:57
To collecting more dollars. 01:58:00
For solar production. 01:58:04
Of electricity. 01:58:06
I don't think it's something that we should blanket and say no to. 01:58:07
But we need to know what's being proposed and where. 01:58:11
And have a seat at the table, which has always been my position. 01:58:15
Make sure we have a seat at the table. I know you worked very hard to get that done. I appreciate it. 01:58:18
But I don't want people to think this Commission as opposed to progress. 01:58:24
Yeah, and. 01:58:29
I agree with you that I'm not saying that we're going to come come to you with completely negative opposing that rule, but what I 01:58:31
am saying is all uses. 01:58:38
Not only grazing recreation. 01:58:45
Mining. All those issues and uses have to be considered in the particular areas. 01:58:49
As I alluded to earlier, they are looking for areas that are. 01:58:56
As they put it, undisturbed. In other words, they're not being used for other things openly. 01:59:02
And things like that. 01:59:08
But you can see the effects. 01:59:11
Of such large solar farms when you're South of Albuquerque off I25. 01:59:14
Now, a lot of those things were considered. I do know that a lot of that land was raised at one time. 01:59:20
But again, if that was private private property, the owner has the right to do whatever they want to do. I don't know if that was 01:59:26
BLM land or not. I don't think so. But you know. 01:59:32
Got to remember that there is a lot of acts and federal acts. 01:59:38
And mandates for multi use. 01:59:45
Crazy. 01:59:48
Thank you. 01:59:51
Thank you, Mr. Barber, in regards to that quick comment, that is the city of Milan would purchase that land and put that solar 01:59:54
fund in there. So they're the ones that are. 01:59:58
All right. So let's move on. Right click. We're going to have to move around a little bit. I did promise some people to try to get 02:00:04
them in and out as far as our schedule and we've kind of drug on just a little bit here if we can go to item 20. 02:00:10
Update presentation by United Way system, if that's OK with any commissioners. 02:00:17
All right, so let's go to item 20, Miss Reagan. Ron. 02:00:25
Thank you for joining us. 02:00:30
Thank you so much, Chairman, Commissioners. 02:00:32
We have a presentation for you that'll be up in just a second. 02:00:35
Oh, I'm sorry. I'm Regan Vaughn with Universal Waste Systems. I do governmental affairs for the state of New Mexico. 02:00:45
OK, As we get this set up, I'd like to introduce the team we have here today. Of course, you know Ernie Byers, He's our business 02:00:56
development specialist. And this is Mark Blackburn. He is the owner and President of Universal Waste Systems. 02:01:03
OK. So just a little bit of background about the company. Universal Waste Systems is a family owned business. There's over well 02:01:19
over 30 years of experience. 02:01:24
In the company. 02:01:30
We are very much into providing A grassroots type of service to the communities that we serve. 02:01:33
However, we have the background and knowledge and the financial wherewithal to. 02:01:39
Provide any kind of service that may be needed within any communities. 02:01:45
Beyond collections, our facilities operations include transfer stations, green waste, convenience centers, recycling facilities, 02:01:51
compost facilities and collection vehicle manufacturing. 02:01:57
And then in terms of within Lincoln County, we did acquire Sierra Contracting early this year and so we are now operating their, 02:02:05
we have their business concern, their composting facility and transfer station in Ruidoso Downs and I did want to know that you 02:02:12
know in doing that there were no loss of local jobs. 02:02:19
Thank you. 02:02:27
Next one. 02:02:30
OK. This is just a brief overview of what we've got going on in the state of New Mexico. We operate out of eight offices. Our 02:02:33
headquarters are in New Mexico and then we have 13 local government contracts beyond the open market areas that we service and 02:02:39
we're servicing over 45,000 customers every week in the state. 02:02:45
UW operates very much so on the premise that we are here to serve our communities and keep everyone safe, our drivers and of 02:02:54
course the residents that we serve. 02:02:59
And so we invest heavily in our safety initiatives. So our safety first, safety always initiative. 02:03:05
Covers that whole program within the company. So all of our drivers and our field employees must attend a weekly training, whether 02:03:12
it's due to safety, best practices and operations etcetera and that's done through the Smith Safety Training Institute. All of our 02:03:19
vehicles are equipped with a digital fleet management system that has to do with cameras. 02:03:27
GPS. 02:03:36
We get notified if their driver is on the phone, doesn't have the seat belt on, is exceeding the speed limit and we're currently 02:03:37
working to get our trucks here in Lincoln County outfitted with that through the Samsara Digital fleet management system. And then 02:03:44
just other due diligence that we do, you know we're OSHA compliant. We do all of the proper background checks on any employees 02:03:51
hired, ongoing monitoring of their licenses and then random and post incident drug screening. 02:03:58
And then just to move on into the solid waste collection program that we have for Lincoln County starting with our compactor 02:04:06
program, so the collection center, compactor management. 02:04:12
What we've done so far is we've added two more compactors to the mix so that when we're out exchanging compactors, typically there 02:04:18
won't be an empty space there for a great deal of time. You know, when it takes to go dump that compactor so that a customer's 02:04:24
coming up to use, it doesn't get there and just say, oh, you know, this trip was for nothing. So we're we're trying to make sure 02:04:29
that we're helping. 02:04:35
The convenience for that with our compactor program and for the customers. 02:04:41
On these compactors, and I'll go into it a little bit more on the next slide, we've installed volume monitors and So what that's 02:04:48
doing, we're not waiting. 02:04:51
For one of our employees to go out and check the compactor or for you know, a customer to call in say, hey, this compactor is 02:04:56
full. These volume monitors send an e-mail to us at 80% of volume so that we can schedule that removal or exchange for the next 02:05:03
day. And we don't have any issues with those compactors being out of service to the public because they are full. 02:05:11
We've got, we will be now that the ground is fine and the weather is getting warmer here to the right on the slide, we're going to 02:05:21
be installing new signage at all of the compactor sites, but basically just says what can and cannot go in there. We, you know, 02:05:28
encourage that there's no illegal dumping etcetera and we give numbers to call to report illegal dumping. 02:05:35
And or any other issues with the compactor. 02:05:43
And. 02:05:46
We are running a. 02:05:48
Twice a week route that does clean up any illegal dumping or overflow at the compactor site. 02:05:51
And then of course down the lower part of the slide, we do have a regular maintenance program for our contractors. We came in and 02:05:57
refurbished all of the compactors, replaced all of the. 02:06:02
Hoses, et cetera. When the contract started and now we're doing monthly maintenance and ongoing monitoring with the preventative 02:06:07
side to make sure that no issues occur. 02:06:12
And this slide right here, just it goes into a little more detail about the smart trash program that we're using on these sides. 02:06:20
And so over the course of a few months and with some of the compactors that don't receive quite as much use, it's taking a bit of 02:06:27
time to develop that data so that the, the emails that are sent to us with the volume regulation are. 02:06:34
You know are accurate, but the majority of the compactors now. 02:06:42
Are fully operating under this system. And so they're not only monitored by our company and by the staff we have here in our Rio 02:06:46
Del's office, but also this company that we've contracted with to to provide the service on this monitoring system and then here 02:06:54
to the right of the slide. So what we're doing too because we are new to the community and So what we're doing is we're really 02:07:02
trying to analyze the data coming in so that we can get an idea of what the, the demands and solid waste are. 02:07:09
Right now it's a slow time relatively we expect those. 02:07:17
Frequencies to increase, the volumes to increase. But so here's this is just for. 02:07:21
The January and February month that we've been doing this, these little tables right here show. 02:07:28
How many pulls we did each month? 02:07:34
For our compactors and for the tonnages at each site. So we can say, you know we can see that Loma Grande is a heavily used site. 02:07:38
We can say that the Lincoln site. 02:07:44
Or the Honda, well, Hondo didn't really count because we just put that compactor out during that month, but so that these sites. 02:07:51
Actually. 02:07:59
You know we can tell whether we are. 02:08:02
Where we need to add capacity perhaps or you know develop it just helps us develop the program I guess and get a stronger 02:08:05
knowledge of our operations in the different areas of the community. 02:08:11
OK. Moving on to the Bend program. 02:08:23
So. 02:08:26
On the left side of the slide that shows how many. 02:08:29
Bin areas are serviced and their frequencies per month. We've currently got about 199 bins out that are being serviced. The bin 02:08:32
maintenance program we. 02:08:37
We came in and did an evaluation of all the bins and so. 02:08:43
The picture up on the upper left was kind of some of the issues that we saw. Some of the bear posts and their latches didn't quite 02:08:48
match up. There were bins that had problem with broken lids, et cetera. So we've slowly been working through that too here. I'm 02:08:53
just going to. 02:08:59
You don't mind grab my balls because. 02:09:05
I don't have like glasses on it. Having a hard time seeing. 02:09:07
Seeing that right there, maybe just a little bit. 02:09:12
Back just a bit, just so I can see that and not have to go off of the slide show I've got right here. 02:09:16
Thanks, Jeff. I thank you so much. 02:09:22
But just to let you know what we've done so far. 02:09:27
We're working on a bin repair and rebranding program. 02:09:31
We've added additional bins at Dean Legacy and Wild Rose. 02:09:35
And then two additional bins at 10 each. 02:09:41
Just based on you know what our drivers are seeing out in the field and on information that we've had coming in from our 02:09:44
customers. 02:09:48
We have replaced, completely replaced two bin on Hunters Lane and four bins on Pronghorn because early on when we received the 02:09:53
contract we had some calls a gentleman actually cut his hand and we can't have that. So those six bins have been completely 02:10:00
replaced with new bins and then our rebranding program is working from the South. 02:10:08
To the north. 02:10:15
We are repairing, repainting and tagging events with Universal Wasting, and so you'll see those around the community. Currently 02:10:17
we've done those at. 02:10:22
Dunnigan Beaulieu. 02:10:29
Blackhawk and Gavilan Rd. 02:10:31
And then the five bins that were at the Hondo Senior Center have been removed and the compactors there. So that's really helped in 02:10:34
turn. 02:10:38
Of capacity and cleanliness in that area because you don't have the trash blowing or anything. And so again, we're doing ongoing 02:10:43
site cleanup and then inspection and maintenance. 02:10:48
As the next few months come through, that's what the new bins look like and that's what you'll be seeing out on the road. 02:10:55
And then again, we're going to be resigning just on that last slide. It has a very similar sign as the. 02:11:02
Compactors do. 02:11:09
That will have emergency information and what is allowed and what's not allowed, etc. 02:11:11
Our Polycarp program and Rancho delivery, Delta Valley and Palo Verde is just going very well. There's nothing really big to 02:11:19
report there except we have had a great response to the special assistance program. We've had a lot of calls come in for people 02:11:24
who do need assistance rolling those cards out and you know again going back to our, our safety initiative, I mean that's that's 02:11:29
huge for us. We want to make sure nobody's hurt just trying to take their trash out, especially in some of the weather we've had 02:11:35
recently. 02:11:40
And so that seems to be going very well. 02:11:46
OK, this slide. 02:11:51
Is an important one, so we're looking at. 02:11:53
Efficiencies as we get you know a better handle on the different areas, the different demand in areas, we're looking at some 02:11:56
efficiency improvements and so you know I just spoke about changing out. 02:12:02
Hondo bins with a compactor, but we're also talking about, and this is something that I'd like y'all to weigh in on if you would. 02:12:09
Maybe looking at replacing? 02:12:16
A lot of the bands out on the Dean Dawson of topless area with the compactor up there, we think, you know, that's a kind of a hot 02:12:19
spot in terms of illegal dumping. 02:12:24
And we think that that would provide greater capacity as well as keep that area cleaner. And so that's one area we're talking 02:12:30
about and we're also talking about doing the same. 02:12:36
In the Enchanted Forest loop area. 02:12:42
And so we're working on identifying some locations. 02:12:44
And we would just like to know what y'all thought, Y'all thoughts are on doing something like that. 02:12:48
It would, I think, free up a lot of. 02:12:55
Capacity and at the same time. 02:12:58
You know, the compactors just seem to not have as much illegal dumping around them as a lot of event sites do, so I think it would 02:13:02
keep those areas a lot cleaner. 02:13:06
We're also in the process of really looking at just, you know, when we go out and do cleanups or when we have to, we get a call 02:13:11
that says. 02:13:15
You know we're full over here at this bin site when they're already being done twice a week. You know we're looking at capacity to 02:13:20
see if we need to add some more bins in that area etcetera. So that's that's part of what we've got ongoing in terms of just 02:13:26
increasing our efficiencies and then. 02:13:31
Finally, yeah. And you know, we at that same thing though, we know that we're going to have to add. 02:13:38
More bins during the high season and so we're going to do that as well. 02:13:43
But then and Ernie can speak on this a little bit later, but we did receive a call from. 02:13:49
Then Mexico Environment Department in their water division and they've asked us to either remove the bins of Biscuit Hill. 02:13:54
Find a new location for them, or direct everyone to the Buckhorn compactor. And so that's something we wanted to bring before you 02:14:01
because their current location needs to be changed. 02:14:07
And so our thought is to direct everyone of 2 Buckhorn. 02:14:13
But again, we'd like your input on that as well. 02:14:17
We've had a. 02:14:25
Thank you. We've got multiple complaints since we've been involved from one of the residents and I think we've called most of the 02:14:29
nationalists, we've called everybody to state. 02:14:33
Ernie Byers, Universalize. Thank you. 02:14:40
And so it finally got to the environmental department. They talked to Mr. Nick. 02:14:42
And I think was strong and vegan and. 02:14:48
And so the directive from the state to me was. 02:14:51
Removed Jiscidhill. 02:14:55
Completely Link is the there's a water well. 02:14:57
And they really didn't want to get into the papers with it. They said that they worked with us and they work for the county and. 02:15:01
And they really wish to be a movement and so that's where we're at with that. 02:15:09
It's like, and I know that Nick has talked to the people over there and 17 residents, that's going to correct the effect. We've 02:15:13
looked down Apple Blossom and Boko Rd. There's really no alternative sites there. 02:15:20
Buckhorn is a mile and a half away. 02:15:28
That probably the most convenient side. 02:15:32
So those people would need me Northside. 02:15:35
Yeah. And we need some directions from University Health proceed that would be more of a county issue than the universal place for 02:15:40
the partnership because this is our first step. 02:15:45
And so we need to do something on that. Let me just get back to the state. 02:15:52
On which you're thinking that you might want to do and secondly for this 200 proposed sites. 02:15:56
It'll also give us a lot more capacity for the user friendly. 02:16:02
There's a lot of wind blowing. I think at the end of the day it's a tough one to swallow first because it affects so many people. 02:16:06
At the end of the day, I think they'll love it. 02:16:11
So that would be another decision to have to review. 02:16:17
Where we could ask the. 02:16:20
Is to participate in the pad. 02:16:23
I'm bringing the electrical to the site. 02:16:25
And we provide a new container and. 02:16:28
Power factors and so forth. 02:16:31
Where was that? 02:16:33
Council. 02:16:36
They are off the side of the road. I would love to give me a number. 02:16:44
However you want to do it, it's real important we work for the state. 02:16:59
Yes, I would have very much like to see whatever. 02:17:08
Written authority. 02:17:12
And Med thinks they have. 02:17:13
And what the? 02:17:16
If they're just responding to an upset individual. 02:17:18
That may be something we need to look. 02:17:22
But if there is in fact a danger to the water supply, I want to see that right? 02:17:24
Because otherwise we're just, we're navigating blind. We're going to upset some people, make other people happy. We're going to be 02:17:31
moving things. We don't have anything in writing. 02:17:35
And that ought to be pretty good about getting the right if it's a danger to the water supply. 02:17:40
Perhaps we can instruct our lawyer to inquire about what is the basis for their complaint regarding that locus. I'd be happy to 02:17:46
get a hold of them because I've dealt with them before. 02:17:51
But we need to do that. 02:17:58
Talk to them and I'll turn it over to them. Chairman, Commissioners Nick Herrera, Lincoln County Code Enforcement. 02:18:04
This has been an ongoing situation in Biscuit Hill. 02:18:10
We do have just one person that constantly complaints fitting about the dumpsters. It's about the road, so. 02:18:13
What we have is we have a community, well that sits. 02:18:21
Probably approximately 60 feet above. 02:18:25
The cans. And then we have one that's a privately owned well that sits below the cans, probably about 25 feet away. I've talked to 02:18:28
the owner of that property. 02:18:33
And he is. 02:18:39
Stated to me time and time again. 02:18:40
It doesn't bother him. 02:18:43
The well. 02:18:47
The community well has been tested and it's tested I believe, every six months. 02:18:48
And it has not failed yet. 02:18:53
On a test. 02:18:58
I've been trying to get those documents from. 02:19:00
From the two gentlemen that. 02:19:02
That service that. 02:19:04
And one of the the head guy he is really, really sick with. 02:19:06
He's really, really sick. So. 02:19:10
It's been a hard. 02:19:12
It's been hard for me to. 02:19:14
Get Get him to get me then copies. 02:19:16
For you guys and for Allen, so. 02:19:18
I don't know what you guys want to do, but it's. 02:19:24
It's an ongoing. 02:19:29
This guy will blow my phone. 02:19:30
Monday through Sunday. 02:19:34
And so, yes, Sir, can you give me some indication of the age that's in this? 02:19:36
These residents around that are using this. 02:19:42
These dumpsters, are they elderly people? Are they? It's hard for them to get around. Do they have a way to haul their trash a 02:19:45
mile and a half away to dispose of it? That's the whole thing is right there at Apple Blossom, you have a. 02:19:52
RV Park or China Park and most of that is retired. 02:20:00
Folks. 02:20:06
The rest of the community is. 02:20:07
Middle age. 02:20:11
I would say we're probably talking 60. 02:20:13
Probably 60 residents. 02:20:18
With with kids and. 02:20:20
You know. 02:20:23
Families of three to five people. So that accumulates a lot of trash. 02:20:25
Now this this that gentleman was here before he did a presentation to us and he showed a bunch of oil cans and stuff that were 02:20:31
being left and. 02:20:35
Beside the dumpsters that. 02:20:40
Situation has been eliminated, has it not? Yes Sir. And and then he also when he went to the state. 02:20:44
Oh, he sent them pictures of. 02:20:51
Oil in front of the cans. 02:20:56
That we got the road department. We got Jeff to send a backhoe down there. We scratched the surface of it. 02:20:59
None of it penetrated more than 1/4 of an inch. OK, and that was coming from? 02:21:07
Sierra contracting trucks when they would break a hydraulic line or they had a little oil drip on the truck, so. 02:21:14
None of that was getting into the groundwater. 02:21:23
I don't. I don't know what the remedy is other than. 02:21:30
Man, this guy is becoming an incest. 02:21:34
Well, if I might, Mr. Chairman, yes, Sir. 02:21:37
So what did we say? That the Buckhorn loop was the alternative? Is that? Yes, Was that it? 02:21:41
Commissioner Surge has pointed out to me using MapQuest, which I use a lot. 02:21:48
It's over 5 miles away. 02:21:52
Yeah, it's one way. 02:21:54
I figured it was like 4, four and a half. Well it shows 5-5 miles away and I know it's a long way so. 02:21:56
And excuse me for erupting, but. 02:22:03
The problem that. 02:22:06
I'm going to have. 02:22:08
And you guys are going to have is your constituents down there are going to be calling and blowing your phone up. 02:22:10
Because the cans got moved. 02:22:18
And they're just going to be beside themselves for whatever reason. Trash just upsets people. 02:22:21
And. 02:22:27
So I mean, I don't know if we, I mean, I think. 02:22:31
The solution has been we hired you and you've done a terrific job. I've seen evidence of that throughout. 02:22:39
The solution is we hired universal waste systems. 02:22:45
And they were doing a great job. 02:22:49
And so the issues if he take, if he sends a picture, it's a picture that's old I'm familiar with. 02:22:52
My constituents down, yes Sir. 02:22:59
And we can't. We have to serve everybody, right? So unless we have facts or data. 02:23:02
Would say the well's bad. 02:23:08
The EPA we need, we need to pursue that. 02:23:09
I propose we do nothing. I mean, one might imagine putting a compactor down there if it in fact, I don't believe it yet. But you 02:23:15
just said that we get less. 02:23:20
Illegal dumping when we have a compactor. 02:23:28
If that is in fact true, it has made the Hondo site. 02:23:31
Has probably. So I would say it's probably 98% better. I'm not saying we we do that, but I'm saying that could be step #3. We've 02:23:36
got 2 steps now, step #3, But quite frankly, we cannot be jerked around because we have one individual who unfortunately, we have 02:23:44
tried with respect and dignity to solve whatever problem. 02:23:52
He has. Unfortunately, I don't have the right degree to do that. 02:24:01
So. 02:24:05
I suggest that we pursue getting documentation from the state EPA to ascertain just what claims they're making and what is it 02:24:08
based on. 02:24:13
I want to interrupt right quick as well. This, this not being anything that's been published or presented, we will not be acting 02:24:19
on this at this time. 02:24:22
I recommend getting some information, getting it back to us and getting placed on agenda where we can take action at a later date. 02:24:26
I appreciate your insight and input in regards to this. Bring it to our attention, but we will not be elected unless in regard to 02:24:31
this time. So I don't want to cut you short, but I just want to try to get through this before midnight tonight. 02:24:37
OK, so this is just a little bit of detail about our overflow and illegal dumping cleanup program. 02:24:48
The picture on the right is the rear loader truck that we send out on Mondays and Thursdays and that goes to all of the compact 02:24:55
websites. 02:24:58
Our driver that services the bins on different days will clean up the bin sites. 02:25:03
When there's a legal dumping there, if it's something that he cannot do, then we'll he will call out and we'll dispatch the rear 02:25:09
load truck to go clean it up. And then anytime a report comes in from the county or from a customer etcetera, we send someone out 02:25:14
in the rear load truck to get it cleaned up right away. 02:25:19
The pictures on the left, that is Biscuit Hill I believe and that's kind of something that we run across every once in a while and 02:25:26
then just the before and after. 02:25:31
On that only go dumping situation. 02:25:37
And then again, we are in all of our newsletters and on our signage of. 02:25:40
Definitely saying that such is not such activity is not allowed, you know, so we are trying to get the education out there as 02:25:44
well. 02:25:47
And then, you know, hopefully by advertising, our community, cleanups, etc, we get people coming to those when they have big 02:25:52
things because there's two a month from March through October. 02:25:57
Next time. 02:26:03
For community cleanups, like I was saying, we do have 16 a year. The the schedule is here on this slide. We've done 2 so far. We 02:26:10
did one at the Lincoln County Fairgrounds in Capitan and at the Tinney Vin. Tight weather didn't really help us a whole lot there, 02:26:17
but we did have participation and we were able to get a couple of roll offs. 02:26:24
Filled up. 02:26:32
And so we're advertising those the. 02:26:34
There's a radio station conglomerate in the Lincoln Towers where we also have offices. And so they're really being great about 02:26:37
helping us do public service announcements and putting it on their morning program. I know that. 02:26:44
Kyla Hilton and Public Works has been helping us posting and so we're really looking at getting the word out there and then 02:26:52
they're being announced in our newsletters as well. 02:26:56
OK. Our slash collection events, we do these biannually and we'll have our first one on April 6th. 02:27:08
That's going to be at the Cedar Creek compactor site and our second will be at Glencoe on September 7th. 02:27:15
Umm again trying to get those advertised so people can bring their their green waste and we also accept it at the transfer station 02:27:22
in Radosa Downs. We do offer on demand slash removal for customers if they call and request it at their home and we've also got a 02:27:28
little agreement with the village of Ruidoso to assist. 02:27:35
Their department with some flash collection. 02:27:43
And we are going to be working later on. I'll be setting up some meetings with the Forest Service, but then also your Emergency 02:27:46
Management office, Aaron is going to give me some documentation and some things to stand out in our next quarterly newsletter for 02:27:52
the third quarter. And so we're really going to promote that partnership. And if there's anything, I think we've talked about it 02:27:59
before, but if there's anything that y'all would like us. 02:28:05
To get out to your residence, please let us know and we can include that in our newsletters or as a an additional flyer in the 02:28:11
newsletters. 02:28:15
Mr. Chairman, if I just make a quick comment and I was getting. 02:28:21
Slash is hugely important to several of the communities that I represent. 02:28:24
It also has a huge impact on the roads because if a contractor comes in cut slash and dumps it in the ditch, he's going to ruin 02:28:28
the road. 02:28:33
So we need to have that cooperation. I need these communities to know when these slash events are occurring, to know that they can 02:28:38
call up and get slash hauled. 02:28:42
To make sure. 02:28:48
I mean, I didn't realize the impact trash has on every other piece of infrastructure in this county. So what you're doing with 02:28:50
flashing and making this available hugely important, particularly in my community, and important, I think. 02:28:56
To aerobics. 02:29:04
Well, we can definitely do some extra outreach in that area. That is not a problem whatsoever. I have a constituent here and I 02:29:06
don't think she was aware of the fact that that isn't available. That's enchanted for us, so. 02:29:13
That education is such a prime component I would appreciate. I love what you're doing. 02:29:20
I certainly will. Thank you. 02:29:25
And then finally, just in closing, our transition has gone very well and but we couldn't have done it without the partnership with 02:29:30
the community and with the county. So I'd like to say thank you to a few people if I could. And you know within the community 02:29:37
Tracy has been great. Tracy Johnson with Enchanted Forest Water District has been so great. JetBlue has made himself available and 02:29:43
has done so much to provide support in the Sonterra area. 02:29:50
Walter, Leroy, Tendai and Dina and the assessor's office, we we communicate almost on a daily basis updating accounts etc. Scotts 02:29:58
crew with Scott, Kyla, Nick, Gary. I mean they've been so helpful in terms of us getting all the information we needed early on to 02:30:06
make sure that we were providing the best service in each different area. 02:30:13
Jeff at the road department and then you know the manager's office, Michaela and. 02:30:21
Brianna and Billy, Joe especially. We talked quite a bit as well and then finally. 02:30:27
This Commission has been so great to work with. Y'all been so generous with your. 02:30:33
With, you know, sharing your concerns, your guidance and and your insight and we couldn't have. 02:30:37
We wouldn't be doing the job we are doing today without all of this coming together the way it has. So thank you very much. We do 02:30:44
appreciate you and Alan. 02:30:48
The status of the purchase of the equipment. 02:31:03
So we've got the Ernie buyers this week. 02:31:09
Sorry about that. We're not at home. 02:31:15
So we'll be getting appraisal on that equipment in the next couple weeks. Is that their party appraisal? 02:31:19
And that's what we'll utilize to justify the acquisition. 02:31:24
Thank you. 02:31:29
Thank you. 02:31:31
We appreciate what you're doing, and I just want to say once again I echo the sentence that was being given here as far as. 02:31:33
The job that you're doing for our constituents, I know it's kind of. 02:31:41
It's kind of a. 02:31:48
Trashy subject to talk about but we should taking it, taking a good stance and moving the right direction for the county. So thank 02:31:50
you very much in regards to your service in providing. 02:31:55
Mr. Chairman and we stay on topic and talk about 23D then. 02:32:00
133. 02:32:09
Yeah, we can go ahead and jump on that right quick. 02:32:18
23D Since we're here and discussion direction of possible action to raise the quarterly solid waste fees. 02:32:21
At this time, Council, will you go ahead and take the reins in regards to this? 02:32:27
The contract that we entered into had three separate phases to it, the first phase and. 02:32:34
September 31st, we're in phase two, which is from January 1st through June 30th. 02:32:40
That phase we're charging the residents $25.00 an hour and the county picking in $5 per customer to get to the $30. And so you 02:32:46
have a decision to make prior to July 1st as to whether or not you want to stay at 25 and continue paying that additional $5 per 02:32:53
customer and that's about 45125. 02:33:00
I don't know if that is 20/20/2023 thousand 23,000. 02:33:08
May have to rising your fee structure to $30.00 a month for by the customer who then picked up. 02:33:17
Quarter, quarter. 02:33:28
Or you can leave it in the 25, but then you still be requiring social contract to pay that at $5 per month focus. 02:33:32
Mr. Chairman, yes, we had talked about this. When we consolidated all the expenses, the county was out in multitudes. 02:33:42
Of departments. 02:33:51
And that's when we realized how much money was going through the holes in the sink. 02:33:52
And at that time we pretty much agreed that. 02:33:58
$30.00 a month. 02:34:01
$90.00 a quarter. 02:34:03
Was just going to be break even. 02:34:05
We're not making anything, we're just paying the bills and getting the trash picked up. 02:34:08
And I don't see a reason we could. 02:34:14
Need to continue to subsidize. 02:34:17
This solid waste by not collecting. 02:34:20
What it's called? 02:34:23
Mr. Chairman, Commissioner, I don't disagree with Mr. Trump necessarily. I think that was the mindset. I would kind of like to 02:34:26
know before we make a decision as to what to raise it to with anything. 02:34:31
We found out. 02:34:37
How much we're going to get from. 02:34:39
Universal for our. 02:34:42
How much will we be getting from Universal for our equipment? 02:34:44
We ought to have that number in place soon. 02:34:48
Well before July. 02:34:51
That would give us. 02:34:53
Another factoid that we can look at as we make the decision as to whether we really need to raise our rates or whether we can 02:34:55
continue to subsidize, because we did contemplate that possibility as well. We're still saving. 02:35:02
Hundreds of thousands, but I'd like to have that additional information before we make a decision, Mr. Chairman. I'm concerned 02:35:09
because we'll be taking on the amount we've been subsidizing and raising rates and so. 02:35:16
I just would like to see a spreadsheet with those numbers. 02:35:24
Yeah. 02:35:29
Mr. Chairman, you want to go with Council first? 02:35:31
Thank you. 02:35:34
So I'm not sure. I I mean, maybe it's just me. 02:35:36
But I I don't remember. 02:35:40
How much we were subsidizing at the, you know, the old rate. 02:35:42
And we had, we had extra costs for pickup, we had extra this, extra that. 02:35:46
And it was really. It was a huge sum. 02:35:52
And then and then you know, you look at the 25 and I think we've all kind of agreed we're not going to take action now. I don't 02:35:55
see it on the agenda. 02:35:59
That we're going to add group to it, so that's 25 + 3 and change. 02:36:05
For getting close to 30. 02:36:09
And then we're going to have to. 02:36:12
Kick in if we'd make no changes, another $5 per person. 02:36:15
You know, per. 02:36:20
Per month. 02:36:22
That amount turns into $15 per resident. 02:36:27
Per quarter. 02:36:32
And what I'm interested in knowing and I think we have those numbers somewhere. 02:36:35
Is what were we? 02:36:39
Throwing at Sierra. 02:36:42
Before, it was a lot of money. 02:36:45
So what I'm suggesting, Mr. Chairman, is that perhaps. 02:36:49
Even if we kept the subsidy at $5 per month for. 02:36:53
Address per payee. 02:36:59
We may still be. 02:37:01
Underneath what we were paying before. 02:37:03
Obviously my underlying motivation is not to raise rates at all possible. 02:37:06
That would be one question. 02:37:13
Chairman may have people here. 02:37:16
That work, you know the community. 02:37:19
In your professional opinion. 02:37:25
What does it cost? 02:37:29
To handle. 02:37:34
A month solid waste cost. 02:37:36
Does that? Is that because? 02:37:41
Mine is all lumped into a deal. I pay sewer, pay water, I pay trash and I pay taxes because that's what the government says I got 02:37:44
to do. 02:37:49
So I don't see that we're should be subsidizing. 02:37:55
Anybody. We should be collecting what is costing us. 02:37:59
What do you what what numbers have you got? 02:38:03
Hi, my name is Mark Blackburn with Universal Waste. 02:38:09
I think you got a really good, I could really dance that question. I think you have a really good rate. 02:38:11
$30 is getting a lot for 30 bucks when you think of bulky item you're thinking about. 02:38:16
All the additional this is a unique setup you have here which really turned out really good. I think it's great. 02:38:23
And for your your area in the county. 02:38:29
I think it's on the low side. 02:38:33
Being honest. 02:38:34
I think it's all a lot of it. The reason it's a little low the landfill, the teaching fees are low here. 02:38:37
So that helps us keep it low. 02:38:43
The fact that you have the infrastructure already built helps us keep it low. But when you think about the slash, you think about 02:38:45
all the bulkies. I mean, we send a truck. 02:38:49
Twice a week to each one of those locations to make sure there's nothing on the ground. Plus we rake and sweep up the the area now 02:38:54
so as you go by it's clean out and. 02:38:59
You add it all up. 02:39:05
I think $30 pretty cheap. 02:39:06
Well, the reason I asked that was when we started this thing. 02:39:08
Four years ago, talking about solid waste. 02:39:12
My son-in-law worked for Republic out of Amarillo. He ran the solid waste and he had constituents in eastern New Mexico. 02:39:15
And he was. 02:39:25
And we were doing $25. He couldn't believe it, he said. You're losing money hand over the fist. 02:39:27
So then we decided to look at it and we were like 900 and something. 02:39:33
$1000 a year coming out of the general fund. 02:39:37
So I think it's fair. 02:39:41
For everyone of us to understand that we have to collect what our costs are and we need to let the state collect their taxes, that 02:39:44
we don't need to be subsidizing that. 02:39:48
I think you said it earlier when you talked about how the the trash is such a big deal and I think a lot of times people don't 02:39:54
realize that they put their trash out on a certain day and they come on their their carts empty or. 02:40:01
They throw their their trash into one of the compactors. The next time it's empty again. I don't think they realize all that it 02:40:07
takes to get it done. 02:40:11
And just my own opinion. 02:40:15
I think the $30.00 for what they're getting, I would not. 02:40:17
Think you need a subsidizer? That's just my opinion. 02:40:22
Yes, so I think. 02:40:25
Council But I also just want to say thanks for letting us be here. We're really enjoying the county and thank you for. 02:40:28
The certainness be thank you. 02:40:34
Solid waste liner. 02:40:43
Chairman Proctor, Commissioners. Alan, our balance right now for 564 is 118,180 two 48 say that again please 118,180 two 48. 02:40:59
What page are you on? Page one and the finance book? 02:41:13
And it's 564 fund. 02:41:23
And then also out of the 563, the environmental fund. 02:41:28
There is a transfer to go into that. 02:41:35
In the amount of. 02:41:39
$320,030.18 if we need it. 02:41:48
So 563 can be transferred to 564 if needed. That's the GRT. 02:41:56
Environmental. 02:42:02
Questions. 02:42:10
So the way it sounds right here right now, as far as addressing this as it's been. 02:42:13
Published. 02:42:17
I believe we need actually some more information before I can make a sound decision in regards myself. I don't know about the 02:42:19
remainder of the Commissioners, but I think this is something. 02:42:23
Bring back for consideration and action. 02:42:28
With more documentation and backup. 02:42:31
In regards to future reference there, so if we can have that written down as far as coming back to visit with would be great. 02:42:33
I'd like to see. 02:42:41
What the change of service going from dumpsters to compactors and. 02:42:43
How that's going to like the increase level of service? 02:42:49
As well as what the increase of cost is going to be. 02:42:54
Just to have an overview of. 02:42:59
Changes that are going to be occurring. 02:43:03
My understanding I might be wrong, but we're. 02:43:06
We're not going to control the type of service they're going to give. We're just supplying it. 02:43:09
There's a plan of service out there how they go about it. 02:43:15
I guess that makes sense, yeah. But I would like the public to be aware that they're getting an increase in level of service. 02:43:18
As well as an increase in their bill, you know what I mean? Just to be able to justify. 02:43:25
That should come with documentation as well. 02:43:31
Hopefully, yeah, so. 02:43:35
Yeah, Mr. Chairman, Different, a little different. So how, how are the collections going? 02:43:40
Are we still doing that? Are you guys doing that? What's the deal, Reagan Bond, universal waste systems in terms of collecting on 02:43:46
the Yeah so. So I've got I see in our agenda we have we're going to be asked to approve some liens that are out there. 02:43:54
Are we doing? 02:44:03
How we doing? So basically we took over the building on this first first quarter in January we sent out 4492. 02:44:04
Invoices. In the meantime, we continue to work with the assessor's office, so you know, they'll say, hey, this property had a 02:44:14
house burned down South, it shouldn't have been built, etc. So I believe we are currently at 4475 we've collected over. 02:44:21
Over 75. 02:44:30
At this point, the last report I ran, there were just over 1100 outstanding invoices. We did send out a reminder invoice 3 weeks 02:44:32
ago. 02:44:37
Two weeks ago and we're going to be doing that again. Our next billing will go out at the end of next week. 02:44:42
I can interrupt because you're answering beautifully. 02:45:28
But you guys are taking that on yourselves with respect to a delinquent account? 02:45:32
So what? What happened? What are your triggers like? 02:45:39
Is it 45 days? 15 days? What's the delinquent? We start doing that at 15 days past due, 15 days past due, and then what's your 02:45:42
first? 02:45:47
What action? And that was when we send out a reminder notice. So. 02:45:52
The bill went out say January 1st, do January 30th, February 15th, then our then you get that invoice goes out nothing. What's 02:45:57
your next trigger that is in the contract that we have and within our proposal at 45 days past due then those names and addresses 02:46:04
are transferred to the county for the county solid waste department to work on collections. At that point when we started doing 02:46:11
the billing process the customers basically started on a clean slate with us the collections that Y'all had from you know December 02:46:18
23 and and back. 02:46:24
Those are still being worked by the county, but we're just going to have to get together and work as partners to continue these 02:46:32
ongoing collection efforts on both sides, you know as we can get customer information. 02:46:39
In terms of contact information etc then we share that with with Kyla at you know in solid waste as well. And so we're still, this 02:46:46
is still just our first billing cycle and so we're now just seeing OK this is where we are, we do have customers that call and 02:46:52
just. 02:46:57
Say they're not going to pay. 02:47:03
Because they just bought a house here that wasn't included in their closing documents when they closed on the House. And they're 02:47:05
only here two times, you know, 3 * a year, 2 weeks a year, etcetera. And so we're running into that too, and we do. 02:47:12
You know, fight the solid waste ordinance and try to educate the customers on that. But, you know, I think I had brought it up 02:47:20
with the chairman. 02:47:23
That you know, it might be good to meet with the board of Realtors and make sure that. 02:47:27
These kind of ordinances that do require. 02:47:32
Adherence to whether you live here or not may be included in a conversation that they have. 02:47:35
You know when the title companies are closing those those deals, but it's it's, you know, bad debt is everywhere. It's just a 02:47:41
matter of getting people educated. The thing that makes it a little more difficult in Lincoln County as opposed to some of the 02:47:49
other areas we serve that are maybe Polycar only as we can stop their service here. That's really not not an option. 02:47:56
And and so we we are, you know, we do need to be creative in how we go about that. I know that. 02:48:04
There's, I mean, this is something that came from the solid waste department when I was meeting early on with Brandy and Kyla. 02:48:12
Was that there are websites like called Fast People Search where you can, you know, if we get return mail or if this customer 02:48:18
isn't responding, we can look up that way and see if we can get a mailing address that might be different from our own. I mean we 02:48:23
are you know any mail that is returned to us. 02:48:29
We are working those so that we can find out why it was returned and we reach out to the assessor's officer. They're actually very 02:48:34
good anytime there's a. 02:48:39
An address change, we get a screenshot of it. Like 10 days. Sends me that every day. 02:48:44
You know, after 4:00, sometime between 4:00 and 5:00. So we're working on keeping those updated. There's just those people that, 02:48:51
number one, are either refusing to pay or #2. It's falling through the crack. But the 45 days you sent a note to Scott, perhaps we 02:48:56
will send, we'll be sending Scott. 02:49:01
The the full list the spreadsheet of those that have not paid. 02:49:07
And their outstanding balance etcetera, yes, Sir. 02:49:14
And that's up to spot then it to pursue it. 02:49:17
Yes. OK. Thank you. And then I I believe that's when the lean process comes into play or I know that as the. 02:49:20
The ordinance was updated that there's also some other things that have to do with fines, etc. And so that's when Scott and his 02:49:29
team would make the decision to pursue those in conjunction with code enforcement officer. 02:49:35
Yes, just to be clear. 02:49:43
Appreciate the effort. You may collections, it's important. 02:49:45
End of the day. 02:49:49
Anybody doesn't pay. 02:49:51
Accounting base, right. Yeah, You're not picking it up right. 02:49:53
Thank you. 02:49:57
All right. So when I say we I should broadly, I'm just one taxpayer. 02:50:00
Of this county is picking up for those who want to pay, correct. So with that being stated, I believe we'll have more information 02:50:07
and have this discussion later date for more precision and action with that time Moving on, I'd like to go ahead and probably. 02:50:13
Warden Castleton, if you'd like to go ahead and move to that right, quick to get it done and then probably go to the hospital. 02:50:22
I'm sorry to interrupt. 02:50:29
I have Tracy Johnson here. It's it's a resolution. 02:50:32
For. 02:50:38
Support of their efforts, yes. I don't think that'll take very long. 02:50:40
Thank you for being with us. Good morning, Chairman Proctor and the commissioners. 02:50:50
My briefing is going to be just that very brief. 02:50:56
We have averaged. 02:51:00
Over the last month, 60 detainees at the Lincoln County Detention Center. I am Ross Castleton, warden of the Lincoln County 02:51:02
Detention Center. 02:51:06
Our staffing remains strong. We're down to staff. We have been at 100%. 02:51:12
But as typical we we rotate through some staff. 02:51:19
We continue to handle some of our plumbing issues. 02:51:25
On an emergency basis, you know backup scenes and showers, things like that, we're we're maintaining those. We haven't had any 02:51:29
major. 02:51:34
Emergency situ. 02:51:39
So we continue to move along. 02:51:41
Keeping those things up to date. 02:51:44
Some of the things we continually do, painting, sales, trying to make. 02:51:48
Things livable and a positive environment. We continue doing that. Currently we have, we're in the process of renewing the Rice 02:51:53
grant so that we can continue with our education and treatment programs. 02:52:02
We have. 02:52:11
The university coming in providing some services, vocational education programs, things like that, and that is all through the 02:52:13
Rice program. 02:52:18
We're also continuing our efforts on accreditation. 02:52:24
We have our first walk through. 02:52:28
April 3rd for that accreditation process. 02:52:30
Through the New Mexico jail standards. 02:52:34
Our medical staffing continues to stay. 02:52:40
At 100%. 02:52:43
Our new Health Services administrator, I asked her to develop. 02:52:45
Protocol for our withdrawal symptoms. So we are in compliant with providing those protocols for those withdrawing from opioids and 02:52:51
alcohol within our facility. So we're providing them services, medications if needed and so we feel very. 02:53:01
Confident that we have a good program there that's in place. Umm. 02:53:11
And and really, you know. 02:53:16
Our staffing, again, is staying. 02:53:20
At A at a good level and you know I think the environment at the jail is is positive right now it's it's things are going well. So 02:53:24
that's all that I have for you guys and if you have anything for me, I stand for questions questions coming to commissioner. 02:53:32
Thank you for the presentation. 02:53:44
We occasionally rail against the issues. 02:53:48
The physical plan has. 02:53:51
And we know they're there and we're dealing with those kids going out. You've been following it, right? 02:53:54
I think the point we need to make is. 02:53:59
Those are long term issues. We've known about them when we're addressing them. 02:54:01
But within that context, you're not having any problem protecting. 02:54:05
Your inmates. 02:54:09
They're being treated well, they're not being exposed any additional issues. 02:54:11
As long as we continue to take care of the long term maintenance of the facility, is that correct? 02:54:16
That is correct. Yes. We try to have a positive environment. You know, I'm all about modeling behavior, so my staff. 02:54:21
Model professionalism, their interactions with the detainees. 02:54:31
You know, my expectation is that they do that in a professional manner, treat people with dignity and respect. 02:54:35
You know it's. 02:54:44
I don't care why you're in jail. 02:54:45
And when you come to jail, you may be innocent. You may you may be guilty. 02:54:48
Doesn't matter to me one way or the other. When you come there, you're going to be treated with respect. And so that's, that's the 02:54:52
philosophy that I have and I pass that on to my staff and I appreciate it and on behalf of the county, the fact that you do take 02:54:57
care of your prisoners. 02:55:02
While working with us to upgrade facilities is. 02:55:08
Gratifying. It's important. 02:55:12
And I think our Council is probably much assured. 02:55:14
Reassured knowing that. 02:55:18
All of these industries are manufactured well. 02:55:19
While we work with you to upgrade. 02:55:23
Yep. We were looking very forward to those improvements. 02:55:26
Thank you, Mr. Chairman. Just a quick question. I appreciate your comment on opioid addiction, alcoholism. Does that include and I 02:55:31
would assume it does. 02:55:36
Methamphetamine issues as well, yes. 02:55:42
Yes, that's we've included that in part of our intake process. One thing for the one of the things that I talked to Commissioner 02:55:45
Butler about was. 02:55:51
Having those opioid funds. 02:55:58
Pay for a higher level of. 02:56:01
Urine analysis so that when detainees come in, we can actually see what they've been using and so that we can address them more 02:56:04
quickly sometimes through embarrassment or whatever they they they're not forthright and the substances that they're they've been 02:56:10
in. 02:56:16
Taking and refusing and so we can pick up on that and then try to address those in a more timely manner. 02:56:22
I'd really like to be. 02:56:30
Aware. Have you present specifically? 02:56:32
On those efforts in some detail. 02:56:35
At A at a next meeting. How did you do that? 02:56:38
That'd be great. Yes. Thank you. Yep. 02:56:41
Other questions? 02:56:46
Warden, appreciate your time here. Thank you very much. Let's move on to Mr. Overhue. Right quick Lincoln County Medical Center 02:56:49
update. 02:56:54
Good morning, Chairman, Proctor Commissioners, Todd Review, hospital Chief Executive with County Medical Center. Just a few 02:57:07
updates for you. First off, I'm sure the county is aware that we had an unfortunate depth of the plague that occurred at the 02:57:12
beginning of the month. 02:57:17
That did involve LCMC as part of that I am, you know, happy to report that we believe it was a isolated case, was contained no 02:57:24
significant. 02:57:28
It's unfortunate that it touched our community and so just of course I'll take any questions that you have that I'm able to answer 02:58:07
relative to that, so. 02:58:10
Good news. Physician recruitment has been going very well at the facility. I think I mentioned previously, doctor Megan Belcher 02:58:15
will be joining us in August. 02:58:21
Umm, she is coming to us from Houston. She's a family medicine physician and so she'll be opening up her practice in the month of 02:58:27
August. So I think that's gonna be a great addition for us. We've also successfully signed Doctor Bell and Doctor Gonzalez. Doctor 02:58:33
Bell actually lives in the Capitan area. She moved here recently. She grew up in New Mexico and practiced. Most are missing in 02:58:39
Kentucky. 02:58:45
But let's come home. And so she is. She'll be joining us as a hospitalist as what she'll be for us from that standpoint. So, so 02:58:52
excited to have Doctor Bell Come on. Doctor Gonzalez is a another hospitalist that is joining to sign the commitment. She actually 02:58:59
lives in the Santa Fe area. She'll be commuting down to work for us so. But she has signed a contract with us. 02:59:06
We have an offer out to an additional general surgeon to supplement Dr. Rosales, but do not have standing on where that is at this 02:59:14
point. And we've just recently received an application or a letter of interest from a psychiatrist, which I'm very excited about. 02:59:21
So that'll be a new service that we'll be bringing to the India if we can pull off that recruitment. So we'll see how that goes. 02:59:27
EMS, you know Sandy just keeps telling me that that the carrier Zozo unit is just going bonkers. It's and in a positive way is in 02:59:36
the very great community response and utilization of that that station that that team seems to really be a match in the community. 02:59:43
I know my clinic staff, I was worried about putting them in there. My clinic staff loves having them in the clinic and so that has 02:59:50
just been a very positive thing. 02:59:57
The Alto station is doing very well. Their backup supports of the Capitan area. We're hearing very positive things about the 03:00:05
response time. So we've seen from that. So I want again thank this Commission for investing in that. I think that was a great 03:00:11
decision on all of our parts to do this and I really do think we have strength in the EMS system within the county. 03:00:18
Last thing, just to give you an update just on patient satisfaction, got the report yesterday the the ER is still at the 80 at the 03:00:26
81st percentile right now. It always ranges right in that area. 03:00:31
Nationwide. So that means it's in the top 19% of all hospitals and the inpatient is in the 78th percentile. 03:00:38
Nationwide as well, I will say we're leading the entire press system in both those two areas of the Presbyterian hospitals. 03:00:47
So for that I'll stand for any questions for me. 03:00:53
I appreciate you very much. Thank you all. 03:00:59
OK, so. 03:01:04
This time. 03:01:06
Item 22, is that correct? You want to go through that? 03:01:13
Yes. 03:01:17
Item we have Item 22, Approval Resolution. 03:01:23
2024 Dash 48 Lincoln County Support of the Janet Forest Mutual Domestic Water Consumers Association Federal funding request. 03:01:27
For construction of infrastructure to replace existing 45 year old heat damage distribution pipes with new fireproof piping meters 03:01:35
and fire hydrants. 03:01:41
At this time, I will turn this over to. 03:01:47
This is Tracy Johnson. 03:01:52
He's present here from the Enchanted Forest Water Board. 03:01:55
I did want to give an acknowledgement out to Harlan. 03:01:58
You may remember that while the county was presenting. 03:02:02
Henry. Those who? 03:02:06
So was Miss Johnson. 03:02:08
And she received capital improvement funds in the amount of 2.5. 03:02:10
$1.1 million. 03:02:18
As part of that capital assessment. 03:02:20
So she's been successful already and this is her attempt to get additional dollars. 03:02:23
Much needed from the federal government. 03:02:28
You know, turn over to Miss Johnson, make a presentation for me, yes. 03:02:31
It's Tracy Johnson. 03:02:37
Hello Chair, Commissioners Tracy Johnson, a chance to Forest, Water and Secretary, Treasurer, bookkeeper. 03:02:42
What exactly did you want me to present, Sir? 03:02:48
We're being asked to pass a resolution supporting your efforts and I just want you to detail those efforts. 03:02:52
Where that comes in, it's a phase project. Where are you in that? 03:02:58
How much will this help? Our clothes will take you to them if you're successful. 03:03:02
Actually, we're doing very, very well since. 03:03:07
You all were part of passing that. 03:03:10
Grant for us two years ago to rehab our well. 03:03:12
Not in a good place. And coincidentally, our hydrogeological report just came back the day after we all went to Cynthia Black's 03:03:53
presentation. 03:03:56
And it's beautiful, showing the fissures and the aquifers and stuff up in our area and where our well is, is. 03:04:01
Really a rotten spot. So we're going to be going after the CVS funding for well, specifically for the well, but we're going to 03:04:07
write it in such a way that we can also use it for distribution if we fall a little short for distribution, because it seems like 03:04:13
every six months the cost estimates go up. 03:04:19
Quite a lot. 03:04:25
So when I did the Water Trust board application that was based on what our total distribution project was going to be as of that 03:04:27
date. I think it's gone up a little more, but the capital outlay will help us tremendously. So basically what we're we're going to 03:04:34
go after for the congressionally direct spending grant money is for the well and everything included with the well pump house 03:04:41
pertinences, but also some distribution because we will have to lead up to the tank. 03:04:48
And right now, our hydrogeologist is saying that the best place to put our well is closer down to 48. 03:04:56
So that's probably going to be a lot of distribution, so distribution piping going up to the tank. So that's what we're asking 03:05:02
for, for CVS requesting, we're hoping to get the majority of that from CVS requesting. We did also as you know, you passed us as 03:05:10
Colonias last August. The Colonias application just opened in in January. We did put out an application for that. It just closed. 03:05:17
Friday will be two weeks that it closed out. So we'll be hearing hopefully from them in May. 03:05:25
If we were to get CDs requesting, that would not come until March or April of next year. So hopefully the colonial funding will 03:05:33
come in before that so we can get started on that. We did get $40,000 from water transport last year, specifically for the purpose 03:05:40
of a technical memorandum and hydrogeological report, which will be our planning tool for. 03:05:47
The new well and everything. So basically our that's where the hydrogeologist came in and he was doing his report. So we're almost 03:05:56
done. We're just waiting for all the approvals on that. Right now it's 100% complete, but we have to have all the sign offs 03:06:02
throughout the state for that. So that's what we're hoping to get CDs requesting for is to finish out the. 03:06:09
And new water source project. 03:06:16
Just to make clear this this resolution. 03:06:18
You're not looking to encumber the county. This is absolutely. 03:06:22
Congress County once. And I promised I wasn't going to come back and ask for more money again. And I'm not doing that. 03:06:29
So, but we're just it's for county support basically. So Melon, Congressman Stansbury office and Senator Heinrich's office and 03:06:36
Senator Luhan's office knows that we have the support to the county behind us because everything that we do is, is in the long 03:06:41
run. 03:06:46
Not just us, because that's telling us where we need to do our different work, but it's a tool for the county. 03:07:21
And I brought it up to our board time and time again. Then in my opinion, I believe we should share every bit of our information. 03:07:27
Because it's going to help every other district in the county. 03:07:34
To continue because I think every district in Lincoln County needs to do something infrastructure wise or water wise or well wise 03:07:40
or something. 03:07:44
So it's a conglomeration of health. 03:07:48
Mr. Chairman, I've got a question. Yes, Sir. Yes, ma'am. So. 03:07:53
The New wealth. 03:07:58
What do you have any restrictions on per capita usage or per meter usage or what do you anticipate? 03:08:00
Actually we have 29 acre foot from the office of the State Engineer for Water Rights. 03:08:08
And because our well has produced so little for so many years with basically only used 10 acre foot and we stand a chance of 03:08:13
losing that if we don't start producing more water. 03:08:18
So it will be just for our district. 03:08:24
But if there is, if there is recollection like the state and the federal government is really pushing down on this collaboration 03:08:27
effort, there's too many districts out there that are 100 people, 200 people, 42. Our next door neighbor is 42 hookups high Sierra 03:08:33
states. 03:08:39
And we've approached them three times asking for a recall operation or to help, and asked for just an emergency interconnection, 03:08:44
meaning that we would connect to their well. 03:08:49
With a meter and then they meter us and we pay for what we use from them. They absolutely disagree 3 all three times that we've 03:08:54
done that. Sooner or later the state is going to mandate that. So if we have a better producing well, which will enhance the 03:09:00
future growth of the area, we could also do that same thing like say, hi, Sierra started to their well, started to go back or the 03:09:06
next neighbor over is Alto North and that that's up to 2:20. They have 22 connections. So all of us should be together basically, 03:09:13
and we should be sharing. 03:09:19
So did I answer your question? I would just say that. 03:09:26
Yeah, you found some water. 03:09:34
The question is water. Water budgets. 03:09:37
All right. So, so that's really probably not a discussion here. 03:09:40
But I'll tell you, this Commissioner is concerned about. 03:09:46
The overall water budget and how? 03:09:49
Taking more water out of one place. 03:09:52
Leaves less over here and you guys aren't making any. 03:09:57
That's why you're having a redrill and that's why you've got other places retrilling and I think. 03:09:59
We're in deep travel, particularly with the state. 03:10:06
Engineer I don't think he, I think he's clueless what he's doing with water and and water rights. 03:10:09
And we've got a real issue, but thank you for your presence. I agree with you 100%. We've got a problem going on. We only produce 03:10:16
7 gallons per minute with two wells. 03:10:21
Well, you made a comment that sparked interest in me. 03:11:00
You said if we don't use and I know this to be true. 03:11:04
If you don't use your allotted water. 03:11:07
You're going to lose it. So what does that generate? 03:11:10
Generates what you're talking about behaviors that might not be conservative. 03:11:15
Correct, correct. That's why we're going to, I don't propose us ever changing our water rates because we need to stay 03:11:19
conservative. I'd be interested to see if that happens going forward, yeah. 03:11:24
But that's 18,000 gallons of water that just went someplace, not for personal use. 03:12:00
So I. 03:12:06
Sorry, I lost my train of thought. They're telling you. But I agree with you 100%, you know, everybody needs to. 03:12:09
Think about this. We were all that that conference and we know what these these fissures are looking like and what the water 03:12:15
budget is looking like and everybody needs to be. So it's incumbent upon you and your organization. 03:12:21
To put those in place and educate within your community. Yes Sir, That's what my plan I hope to in the future. I hope to thank 03:12:27
you. I just want to say. 03:12:31
I just want to say, you know, Tracy, you've been. 03:12:36
Before the Commission and we first come here, we kind of told you what how the. 03:12:38
Carried the cabbage and we weren't able to help you and get resilient enough to take it on the back and continue to go through the 03:12:44
resolutions and the the trial and tribulations and getting before the water board and. 03:12:48
And doing everything, and I want to commend you on that at the same token we talked about, say for example the. 03:12:53
Little bear fire that did some devastation and damage. There it did. You know the surface runoff didn't improve some. Same token 03:13:01
with this, looking at what you're working on. 03:13:05
I really support this in a sense because you are also helping the county, you're you're you've done everything. You're not asking 03:13:10
us for money, you're just asking for support. And so therefore I can say that I I I appreciate you. 03:13:16
Rolling your own boat and just asking us for support through a resolution form I I think it's. 03:13:23
The New Mexico Rural Water Association has a water specialist called named Martha Graham, and she developed source water 03:13:59
protection plants. 03:14:04
But I I have to thank my my actual district commissioner. 03:14:39
As well as the support of everybody, but he has really been a sounding board for me and he is really helped me in every little 03:14:43
step that we need. So I think Commissioner Pepper and I thank all of you for listening to me, I really appreciate it and yes Sir, 03:14:48
I have been coming for two years straight now. 03:14:54
Tracy, you've been an inspiration and I'm very proud. 03:15:01
To move that this Commission. 03:15:05
Support your endeavor by passing resolution 2O24-40. 03:15:07
Thank you, Sir. 03:15:13
I really want to make sure of the correct one. 03:15:14
Yes. Thank you, Sir. 03:15:17
I'm sorry. 03:15:22
Do you make motion not second? OK for discussion. 03:15:24
We'll call Madam Clerk. 03:15:28
Hi. 03:15:31
And I thank Commission standing behind this, it was easy. Let's just let's talk to 21 right quick. Is there any further? 03:15:37
Definitely 21. All right, This is approval resolution 2024-47. 03:15:45
Support of Alto Links Water and Sanitation to the district for federal funding, request for water treatment, water storage and 03:15:55
fire hydrant expansion projects. 03:15:58
Again, once again, I think this is something for just a support in regards to that area which I think short here. Does anyone 03:16:03
speak on behalf of this? 03:16:07
I just got a message saying that he's. 03:16:13
He was going to come in by zone, but now he's been called away. So we will not have a presentation other than I think the 03:16:16
resolution says it all. This again is good for the county, particular fire highlights and the additional water storage. 03:16:22
Mr. Chairman? Mr. Chairman, I got a comment here. I disagree. 03:16:30
That it's good for the county. 03:16:35
I have been a strong supporter. 03:16:38
Of increasing bulk water storage. So I certainly agree with that. 03:16:41
This is for firefighting. 03:16:46
Infrastructures like fire hydrant systems is very important. We all know why. 03:16:49
We don't beat that to death. 03:16:54
What bothers me in this particular resolution? 03:16:56
Is now therefore be it resolved. 03:17:00
The federal funding piece, The water storage, the treatments. Interesting, but that's OK. Infrastructure fire system is good. 03:17:06
To provide for the ever growing water needs of the Alto community. What is that? 03:17:15
Ever growing water needs of the outdoor community, Does that mean we're going to? 03:17:21
Continue to. 03:17:27
Seek out new water sources and withdraw more water. I mean, that's how I read that. 03:17:31
Also has sufficient water. 03:17:36
Water rights don't know, so translate into war, so they must continually be the drill. 03:17:39
Or seek additional water so that they can continue to produce the amount of water that's available under the water lights. 03:17:47
Their ever increasing needs includes. 03:17:55
Capture or Brainwall. 03:17:59
Delete. 03:18:02
That's consumption. There is a need to capture rainwater in order to feed its community with water. 03:18:03
That community provides 50% or more. 03:18:10
Of the income that this county. 03:18:15
This Commission allocates. 03:18:20
It has to remain a thriving community. 03:18:23
It has to be able to mean it's what it needs. 03:18:26
It has what it writes. 03:18:29
In order to fulfill those water rights and keep those water rights that has to produce. 03:18:30
That water. 03:18:36
Everything that's being done here. 03:18:38
In yours, to the benefit of this county. 03:18:41
That community has to remain vibrant. 03:18:45
And viable. 03:18:48
The water has become an increasing abrackage. 03:18:50
It's got to be cleaned up. 03:18:52
So people will continue to want to live there. 03:18:54
So the housing crisis will continue to go up. 03:18:57
So that this county can continue to collect revenue. 03:19:00
And takes care of the hinterland, all the other roads in the county. 03:19:04
Now this is a productive. 03:19:09
Community. All they're asking is for you to say yes. 03:19:12
I believe in that community. It's been good to this county. 03:19:17
Tell the federal government. 03:19:21
We are in support. 03:19:24
Of their securing these funds. 03:19:27
So that they can continue to thrive as a community, let me provide additional fire hype. 03:19:29
Fire department can expand its reach because every time we expand fire headings by 1000 feet. 03:19:38
We get about. 03:19:45
Or new homes covered. 03:19:46
So that's important. 03:19:49
And it makes it safer for our firefighters to fight those fires. 03:19:50
So that's important. 03:19:54
Storage of water. 03:19:57
We gave the village of Ruidoso. 03:19:59
Several million gallons of water from bribe fire. 03:20:03
That community stepped up because we have those resources, because we go out and seek money. 03:20:08
To remain viable. 03:20:14
So I'm not. 03:20:17
Exactly sure what the concern is here. 03:20:18
Why every single Commissioner here? 03:20:21
Doesn't stand up and support. 03:20:24
And also community because I'm telling you it supports this county. 03:20:27
Without question. 03:20:30
If I may, Mr. Chairman, the only, the only. 03:20:33
Problem I had was the ever growing water needs of the outfield community. 03:20:37
My concern is that we are, we are tapping into. 03:20:43
A water budget that's not growing. 03:20:48
Now if we have unfettered growth or use of what available water we have. 03:20:51
And that's what this suggests. It doesn't say what you talked about other than I mean, I agree. 03:20:58
I was very clear. 03:21:04
I agree with water storage. I agree with hybrids. I agree with distribution. 03:21:05
But when you start talking about having to drill more wells to. 03:21:13
Compensate for wells that are drying up because we're the water budget can't support it. I can't support it. 03:21:19
That has nothing to do with not supporting Alto. Alto is going to dry up and wither away unless Alto starts looking at the water 03:21:27
budget and not just what they've got from. 03:21:32
The state engineer in terms of water, right? Because the water rights don't make water. 03:21:38
And we know that with the geological. 03:21:44
Fissures and blockages that you can You can buy water rights from someone over here. 03:21:47
But it's a completely different aquifer and will not support. 03:21:54
There are no aquifers in this, you are correct, you need to go my point exactly my friend, I'd like to move. 03:21:59
That this resolution be passed and I'm hoping it's going to be done. 03:22:07
Unanimously. 03:22:12
Because it would be. 03:22:14
An incredible disappointment that this community was abandoned by one or more of its commissioners because it doesn't seem value. 03:22:15
In this community pursuing federal dollars to maintain its integrity and its ability to take care of its right, I take exception 03:22:24
with the character comments. 03:22:29
OK, so the rational hype. 03:22:35
It's a rational hyperbole. 03:22:38
OK, so before this time is the resolution 2024-47? 03:22:41
And we've heard opposition, we've heard favoritism. I just want to say once again, this is for a resolution stating that Lincoln 03:22:46
County supports this not financially, but as a a body and soul here that actually does warrant some stuff and merits in my behalf. 03:22:53
I don't understand as far as this goes, as far as the drilling of what they have allowed to them. 03:23:01
That's set by the standards that are. 03:23:10
They're limited to by the State Water Board to begin with. 03:23:12
But this time is there any further discussion? I'll second is amendment. 03:23:16
He made, he made a motion. 03:23:21
To improve it our second as much. 03:23:24
Just present the motion. We had a second, then properly moved and seconded. We approve Resolution 2024-47. 03:23:27
Discussion. Debate. 03:23:36
I would. I would be willing to approve it without that one comment. The ever encryption needs. I don't want to support further 03:23:38
growth in that community that takes water away from. 03:23:43
The whole Upper Hondo. 03:23:48
Part of ****. 03:23:51
All right for discussion. 03:23:54
Roll call, Madam Clerk. 03:23:56
Commissioner Fisher Nay. 03:23:59
Thank you. All right. Mr. Chairman, I'm embarrassed that this Commission can't get behind the committee moving on here. 03:24:07
Is that what I'm hearing here? Is there any pressing issues? 03:24:20
Any pressing issues that people need to present before we take off their lunch break? 03:24:23
The health council would like to help. Council. All right. Yeah. Well, I didn't see Sharon Dixon here, so I thought, well, I 03:24:28
didn't know I didn't. 03:24:32
OK, very good. Let's try to go through this right quick. You guys can bear with me on this one. 03:24:37
Thank you so much, Mr. Chairman and Commissioners. My name is Alicia W Mccart and the coordinator with the Lincoln County 03:24:43
Community Health Council. 03:24:46
And I'm Carol Blue. I'm the vice chair of the Health council, and I'm attending today for Shannon Dixon, who wasn't able to hear. 03:24:50
Thank you for fitting us in right now. Can we approach to give you awesome? Do it carefully, please. 03:24:58
We do have a little video to show y'all that just kind of gives an overview of our past year and what we've done. 03:25:11
I don't want to pick one of these up already. 03:25:18
I think I have one in my mailbox. 03:25:21
I'll share it with you. 03:25:24
Yeah, we've got one of the office. 03:25:27
Yes, they went out to every resident in Lincoln County this year. We do that most years. But last year we tried to move things. It 03:25:39
didn't quite workout. So we're back to Melanoma. 03:25:42
That's OK. It's just kind of background music, so it's not a huge. 03:26:03
I can hear it now. 03:26:09
Turn my computer on blue screen. 03:26:22
It's available to all insulators, and this year we have 261 studios participate. 03:26:29
7th Annual Climate Challenge this year, where we provide fun and social ways to get into better health. This year we extended the 03:27:02
program, hosting events and several times throughout Lincoln County and Escalero, and including options to attend free community 03:27:07
health classes and to do more health and housing activities on their own. 03:27:12
We gave away $350.00 gift card halfway through the challenge and the top two participants. At the end of the eight weeks we see 03:27:18
the unfortunate free rollers, causes and a one month gym membership. Thank you to all of our participants and congratulations to 03:27:22
this year's winner. 03:27:27
A big thank you to our grandmother, partners with Centers for Disease Control and Pollution and New Mexico Lives and Health 03:28:49
Councils and the New Mexico Department of Health. Without you, we would not be able to have this amazing impact on our community. 03:28:53
Thank you. 03:28:58
All right. Thank you guys so much for taking the time to watch that. It did highlight many of our programs. That's not all of 03:29:04
them. We have about 10 that we do every single year and we average about 30 now a year programs that we put on in the community 03:29:09
both in Lincoln County and on the muscular Apache reservation on the tribal lands there. We do a lot of work with the tribes since 03:29:15
they're so close to us even though they are technically in Ontario County. 03:29:20
Some of the things that you saw and also if you open your health and Wellness guide, we provided you with a little fact sheet for 03:29:26
us. 03:29:29
I just wanted to highlight in your fact sheet on the top left, we do have a mobile food pantry that we do in Mescalero. They meet 03:29:33
every month and we have great attendance with that. Several years ago we had one in in Lincoln County, but we've had so many 03:29:38
others really come up and and take the stand on that. And so we haven't had to provide a food pantry here in Lincoln County 03:29:43
sometime now. 03:29:47
But also on there you saw we do a lot of work, you saw all the people glowing. Those are all of our resilience and suicide 03:29:53
prevention walks. 03:29:57
So we do a lot of work around suicide prevention, around vaping education and the schools, both with students and just at events 03:30:00
like the trick or treating event in the town. Every year we give out. 03:30:06
Information about vaping would give up bracelets and football squeezy footballs and other things for the kids that have don't vape 03:30:11
messages on them. 03:30:15
And so we'll stand for questions, Commissioner. 03:30:56
Thank you for doing what you're doing. He's a great work. I know it's very important that we have this. Any bit of help we can 03:31:00
help in? 03:31:03
Help one another Alan. It's great so. 03:31:07
What you're getting done for the community is honored. Thank you so much. I had one more thing, Carol Blue. 03:31:10
I just wanted to say I think in the packets it also is there an invitation? 03:31:20
But we're actually celebrating 30 years of having a health council here in Lincoln County. It hasn't always been called the health 03:31:26
council, but it started out 30 years ago as a maternal child Health Organization of community volunteers and then has progressed 03:31:33
through the years. So we're actually having a business after hours on April 25th. 03:31:41
From five to seven, 5:00 to 7:00 PM at the NMU. And there's an invitation in there and we would love for you to come. 03:31:49
Thank you. Thank you. Appreciate it. 03:31:57
Commissioners. 03:32:02
Medical motion would break the line. Is there a specific amount of time you'd like to break for lunch? Well, long enough to get 03:32:04
out the door? 03:32:08
Most of the time you don't even give us that, but I would like at least 30 minutes. 03:32:13
We're not going to take a motion or vote on this. We're just going to go ahead and break for lunch till 12:40. 03:32:19
1240 presume at 12:40. 03:32:26
You would take ever growing. 03:32:30
But from what I understand MP. 03:32:38
All right, let's let's get this. Are we good to go? All right, Are you ready? 03:32:41
Time is 12:40. We will resume our regular Commission meeting. 03:32:47
I'm out of a lot, so hold on, hold on, hold on. 03:32:54
I needed. 03:32:58
Recording and program. 03:33:04
40 will resume our regular Commission meeting at this time Next we have. 03:33:06
I tell you what we can do. We can actually go through and do the. 03:33:16
We have. We have got to 14, but there's some people that we wanted to get out of here as far as. 03:33:26
Airport, Airport. So they're enjoying the meeting. 03:33:33
I'd like for one of them to get to work on some doors, so I'm going to go ahead and try to get them rushed through. 03:33:37
Let's go to item 30 here, Lincoln County Fair Board update discussing some. 03:33:44
Some events that are taking place. 03:33:50
Current management agreement. 03:33:54
ETC. So at this time. 03:33:57
I have Mysteries Greer, a FAIR board member and Miss West, Mr. Wesley Wright. 03:34:01
It will give us some updates here in regards to this. 03:34:08
Good afternoon, Chairman Proctor and Commissioners. 03:34:13
West Rye, Lincoln County Fair Association and with me is Zeke Greer today. 03:34:18
Renee couldn't be present today, so she asked us to come answer any questions that you all might have. What I did is printed our 03:34:25
schedule for the next coming months. 03:34:31
And Zeke can hand those out to you all. 03:34:38
That first page is just all the events that have reserved the fairgrounds, whether that be the arena. 03:35:01
The fair building whatever the event is and then on the that Backpage is just the fees that we charge people to rent facilities. 03:35:09
We typically don't have many requests to use the arena lights that. 03:35:23
To turn on the lights, we charge $300.00 just to pay that electric bill. But for the most part, if it's a kids event, we we 03:35:29
discuss it amongst our our board and we typically waive. 03:35:36
The fees of its a kids event. 03:35:44
But everything else we've got kind of a set standard that we charged. 03:35:47
To use the fairgrounds. 03:35:52
How much is like 4H charged? 03:35:59
How much is 4H charge? Again, if it's a kids event, typically we'll waive the fees. Whoever the entity is, they have to still 03:36:03
provide us with their their insurance to to use the facilities. 03:36:10
What about day use when people go just to ride around in the Marina? We we haven't. 03:36:18
Ever charged for days of the arena? Umm. 03:36:24
One of one of the challenges we've had up until, you know, the paragraph started. 03:36:29
To be renovated was we really didn't have a way to limit access to and there was times where we would actually lock the arena 03:36:35
gates put a chain on there, but. 03:36:40
You know, we haven't. I guess we're kind of on an honor system with people in the community and, you know, occasionally we'll have 03:36:46
somebody passing through. 03:36:50
Cross country and they'll call somebody and say, hey, can I keep horse there, park there overnight, so. 03:36:55
But we haven't for days. You know, someone's out there trying to. 03:37:02
Get a horse ready for rodeo season or something. You know, we hadn't, we hadn't charged. 03:37:07
Well, you're going to be real lucky if one of those day truck trippers don't come in there and something happens, there's a snot 03:37:13
out of you because of the liability. 03:37:16
What's the liability to us, Allen, with the days? 03:37:20
Proper members of the Commission, part of our lease provides that the county actually pays for them to get an insurance policy for 03:37:26
just the general liability for use. Now, if it's a special event like the Fair Smokey, the Bear Stampede, those are special events 03:37:34
and require separate policy. And quite frankly, I don't know if we're getting copies of those or if they're being obtained at all. 03:37:42
They are being taken. It's highly recommended that you have a copy of that in your file. So if we are sued, at least we have a 03:37:50
copy, but. 03:37:54
Actually, I got a memo from the Association of County just said a lot of counties that are entering into all these contracts that 03:38:01
requires insurance but then nobody ever. 03:38:05
Requires a copy of the insurance to be put in the file so that you can. 03:38:09
Make sure you're covered because we are a target. If some kid gets hurt in that arena, we better have coverage. See if I can see I 03:38:14
on file for each of these that are listed. 03:38:19
If they're special events, and again, I'd have to. 03:38:25
See the policy to actually see what is what constitutes a special event. Obviously anything that you sell alcohol at, anything 03:38:28
that's a rodeo Smokey Bear Stampede certainly qualifies, but. 03:38:33
If it's just, you know, somebody in the arena. 03:38:38
You know, practicing or whatever, that's probably covered under the general policy. 03:38:41
But I haven't reviewed that policy and actually we were sued or the I think the county and the fairgrounds were suited about four 03:38:48
or five years ago and I don't think we had a policy in place at that time it had elapsed. 03:38:54
So is selling liquor, do we have a picnic license that we? No, I think it's actually. 03:39:01
Some other establishment with a liquor license that they can actually get approval to provide those services and maybe you guys 03:39:07
can. 03:39:10
Answer this better than I can, but so I I know. 03:39:15
And I I can't really speak to it with exact detail, but I know Julianne Leonard is also a fair board member. She's been heavily 03:39:20
involved with with that. 03:39:24
Side of it, but I do know as far as insurance policies, they're required to turn those in the day before their event happens and 03:39:30
they'll typically meet with a fair board member. 03:39:36
To provide that and. 03:39:43
We have an associate member that kind of manages the fairgrounds for us and she's the one that does kind of a general walk 03:39:46
through. 03:39:50
The day before an event, so like if it's a. 03:39:54
Family reunion, you know, she'll go through, open everything up, tell people where everything's at, that sort of thing. But we 03:39:57
could. 03:40:01
Relay that back that you all would like a copy. 03:40:07
Emailed and I don't know if that was going. 03:40:12
I know there was a lot of involvement there for a little while with. 03:40:15
With Ira. So I don't know if that was something that was going through him, but we can follow up on that. 03:40:19
And it's real simple. If you guys would get an officers and directors policy, they're not that expensive. 03:40:27
They're about 250 bucks a year. 03:40:34
And that way that. 03:40:37
Then keeps you from being liable. 03:40:40
If you don't have that and all your mind is a G&L. 03:40:43
If you've been found guilty of, in other words, something that happened in the fairgrounds or something that should have been 03:40:48
noticed or. 03:40:52
Then you can be. 03:40:58
And that I don't care what kind of organization it is. You almost always, I don't think of a single instance. You don't have to 03:41:00
have officers and directors. 03:41:04
OK. 03:41:08
Council, I just had a couple other issues that I need to address. 03:41:13
Our current. 03:41:17
Agreement It's a. 03:41:19
I forgot what we call it. 03:41:22
Amended management agreement in Lincoln County Fairgrounds. 03:41:28
It it expires on June 30th, 2024, so we need to. 03:41:32
Probably start looking at whether we want any changes to that agreement. 03:41:38
We now have a legislative appropriation of, I believe, $400,000 in. 03:41:42
She's eating my cookie. 03:41:52
I'm sorry. It's OK, 250,000. 03:41:54
It was appropriate several years ago, but we've not been able to receive the funding because we can't get our management agreement 03:41:58
approved by the Department of Finance and Administration. 03:42:03
Basically, since we're allowing them to utilize the fairgrounds, they have to make a determination that. 03:42:09
What benefit we're getting is equal to. 03:42:17
What they're receiving and I can't prove that now if I don't have. 03:42:20
You know, a profit and loss statement or a financial statement. I can't show them that. 03:42:25
You know the 35,000 we're giving them to operate this facility. 03:42:31
Is that's one thing. 03:42:36
But then on the other side, you know there's events that are being held that. 03:42:39
You know, there's concerts and dances, and there's income that's generated from the fair and from Smokey the Bear Stampede that. 03:42:43
If they're making more money than the county is benefiting, they're not going to give us that legislative appropriation. 03:42:52
It's probably going to revert now if we can show that everything that. 03:42:59
They have is actually going back into the operation or running of the fairgrounds or the events that are occurring there. Then I 03:43:03
can probably get the. 03:43:08
The lease approved the management agreement. 03:43:14
And then we can get that funding. But if I don't have more financial information, there's absolutely no way I can get that 03:43:16
funding. 03:43:19
I'm sorry. 03:43:24
OK, I don't. 03:43:28
But it wasn't a true profit and loss statement. I don't remember seeing details like what's being earned and generated from these 03:43:35
events. I remember seeing like facilities and stuff like that. 03:43:40
I mean literally, I need a profit loss and I need a financial statement that show all the income that comes in and all the 03:43:47
expenses that are going out and then if I can. 03:43:52
Again, I don't know if they have $200,000 in the bank. I have no way of knowing. 03:43:58
With that being said, I guess it's a request that we'll reiterate again. We'll have another. 03:44:04
Request for a. 03:44:09
A bookkeeping accounting. 03:44:11
That presentation for us to to to put with our. 03:44:13
Our renewal of the contract agreement, I would like the treasure since I'm not sure about Michaela's ability to to deal with this 03:44:18
right now. I'm not a financial person, but if I could have the treasurer meet with the fair board, Renee, whoever, and then just 03:44:23
get whatever financial information they have. 03:44:29
I can then send that to the Department of Finance and Administration attorneys and say here's what our agreement is, here's what 03:44:36
we've done and you know it's it's breaking even. You know what they're spending is. 03:44:42
What? What they're receiving is basically what they're spending. 03:44:48
I can show that that I think we have a good shot of getting that legislative appropriation. 03:44:51
But until I have that, I can't. What is it for to harden the infrastructure there? Actually I think it was for the wash pan or 03:44:56
wash rack 2000. I think that was more like 6 years ago. 03:45:02
Still hanging fire? It's too old. 03:45:11
What the contract expiring at the end of the fiscal year? Why are we not going out for our feta solicit proposals? 03:45:14
We've always considered a sole source. I mean, if you want to go out for an RFP then we'd have to prepare. How many years ago was 03:45:21
this whole source posted? 03:45:25
So probably is not valid because we're saying they're solely the only person that could operate that facility. 03:45:30
There are many organizations that have the capability to operate that facility. 03:45:38
Well, that is a decision of the Commission and if you want to go out for an RP, we need a majority vote to do that. I, I, I'm, I'm 03:45:42
just telling you, I've got some issues I can't fix and we do have a contract coming up. It's expiring on June 30th. 03:45:50
So you you provide a lot of direction, I don't see why it's not that expensive. 03:45:59
And I don't understand how weave is the list for. 03:46:06
Are not asking for some audited financial. 03:46:10
In respect to what goes on. 03:46:13
At the paragraph, these guys. 03:46:17
They wanted to take care of the kids and the fair, the show and everything else, and that's great. 03:46:19
So we're all running. 03:46:24
But if you ask for a set of audited financials every year? 03:46:26
Have what you need. We have what we need. 03:46:30
We would also could ask for those. 03:46:33
Financials. 03:46:37
Ask that there are insurance. 03:46:38
For special events and GNL. 03:46:41
And officers and directors that hold us as additionally insured. 03:46:44
That way we're not being sued. 03:46:49
And I pardon me for jumping in here, but I do know we've had discussions and I do know that the policies that were provided. 03:46:53
Have to state that the county is also protected too, so I do know that part. 03:47:02
In as the fair board, Umm. 03:47:10
We're not asking for any more money this the fair board is probably in its best financial shape that it's been in in 30 years. 03:47:15
And you are correct, all the money that we generate, we just put it right back to the kids. We keep a little bit of money in there 03:47:25
for rainy day type of deal, but all that money goes back and I think our contract with the county. 03:47:33
All we're all we're asking for is just some help. Paying utilities is really so, and I don't have a problem with that at all. It's 03:47:41
just that. 03:47:45
We've got questions that we need to have for. 03:47:51
Finance. Correct whoever. Insurance whoever. 03:47:55
And like you say. 03:47:59
We have somebody that does it, so finance. 03:48:01
Audited financials is not out of the question. 03:48:05
Between a. 03:48:08
Less or less. See, that's just not a question. 03:48:11
Especially when there's dollars being produced. 03:48:14
It's our, it's our responsibility to have that visibility right and I and I know that. 03:48:17
Again, myself and Zeke aren't the ones that are really involved in that. 03:48:23
But we do have that that we could provide to you all. I know Renee, she has access to all of that. So I I know we can provide that 03:48:29
to you. 03:48:35
When was this procured as a solar source? 03:48:41
Many, many, many years ago. So it was just assumed that it would be indefinite. 03:48:45
So it just be an indefinite solar source. Now it commissioners is it's a management agreement, it's not actually a lease. 03:48:51
You know, I don't know that that technically has to go off an RFP, but if you want to see what other options are out there or make 03:48:58
sure we're getting the best deal we can for the county, then. 03:49:03
An RP is an option. 03:49:11
So what's the difference between a management agreement and a sole source procurement? 03:49:13
Actually, I don't know that there is. 03:49:19
It's it's just the management agreement, like a contract. 03:49:24
But if it's more than four years, we probably should go out on RFP. 03:49:27
I can't say that it's still so source. I mean, I don't know that there's anybody else out there and you know, I don't know how to 03:49:33
put the specifications in an RFP that says this is what we're wanting you to do. Because quite frankly, I don't know what this 03:49:38
Bear board does. I know generally is what they're doing, what's best for the community. I mean, I just feel like we need to do our 03:49:43
due diligence to determine if. 03:49:48
A sole source procurement is the best. 03:49:54
Solution and by the state statute, what they're doing and what we're asking through the management agreement. 03:49:57
Is not. It doesn't meet this whole source threshold. 03:50:04
Well, we can certainly go out and I'd recommend that we do it pretty quickly because this thing expires. 03:50:09
Again, a June, Yeah. And so look at it. 03:50:15
Mr. Chairman, I say two things in this discussion. 03:50:20
Really, we need the absolute business, like visibility of your finances. 03:50:25
Right. You're gonna ask for money? 03:50:33
We've got some money that's out there that we might be able to acquire if we have that detail. 03:50:37
But we also have. 03:50:42
A responsibility the whole county to make. 03:50:43
That things are being done professionally right? I know that's not centric to your mindset, but it has to be part of part of the 03:50:48
deal. 03:50:52
So, so we have to have that. That's number one. And I think Mr. Chairman what I'm hearing. 03:50:58
Is we need to discuss maybe putting out an RFP? 03:51:03
Which we could. 03:51:08
Welcome you guys to sign up for and compete. 03:51:09
But to just see if what it does is that process of competition. 03:51:13
Kind of helped sharpen, you know, our efforts and what we do. 03:51:18
Going forward and I think you could very well expect that that will be an RT. 03:51:24
Mr. Chairman, yes, what we received last year was just a list of expenses. There's no income side of this. This is not a 03:51:29
financial. 03:51:33
Construction, construction, construction. So I know that you are sharpen your pencil. 03:51:41
Every week, if not, you know, certainly every month to make sure things are going right the way you need them to. That's the kind 03:51:47
of deal we need here, right? I know we all do that, so. 03:51:53
When when work tasked with providing funds and oversight. 03:52:00
To this huge facility, we've got to have that information too. Otherwise we can't go back to our constituents and say, yeah, well, 03:52:04
I don't know what they do, but. 03:52:08
They're doing right. No, we're doing and I like I said. 03:52:13
Part of you know in our weekly meetings as we start prepare for the 4th, 2:00 I rodeo and and our County Fair we're always 03:52:19
juggling. 03:52:24
Expenses based on historical you know, what did this cost us 10 years ago? What did this cost and? 03:52:31
You know, we might. 03:52:38
Come up with some kind of savings over here that will say, OK, well, let's spend a little that's looking forward. 03:52:39
But we had likely to have a terrific, the accurate record of what happened last year, correct? No, that's what I'm saying. We have 03:52:46
that because we use it to plan for this year. So we have all that information we can get with Renee and Chad and all them and we 03:52:54
can get you to help. You know, I mean, there can be like a draft. And we said, no, this isn't enough detail. I think our man of 03:53:01
treasure indicated she might be able to help out a little bit. Am I talking for you? 03:53:08
Are with you. 03:53:17
You all right. OK. So how does that tie into the $40,000 request before us today? 03:53:19
Or one of their events. 03:53:25
That's a completely separate issue, but it but their contract will be in null and void at the state. 03:53:27
If not renewed, and that's why, if if there's an instruction for us to prepare and go out for an RFP, we can get that done and we 03:53:33
can get responses back and the contract in place with whoever. 03:53:38
Prior to the expiration of this, June 30th is far enough out there that can happen. 03:53:44
All I need is direction on what it is that you want us to do. 03:53:49
When, When does the 250,000 river? 03:53:56
It's been out there for years. They've been asking for. 03:54:01
We won't be ready for these events. 03:54:05
Absolutely counting. 03:54:08
Saturday and you know coming up here, I mean it's like right here right now, yeah, we'll be unloading rodeo rough stock on the 2nd 03:54:10
of July and our contract expires on the. 03:54:16
Right. 03:54:24
So I mean, couldn't we enter into an agreement till we spend the facility for X amount of days if it does? 03:54:26
If like worst case scenario. 03:54:34
And I'm sorry, I'm. I'm not. 03:54:36
Up on the fairgrounds and everything that they do or when they do it, but yeah. 03:54:38
We could. 03:54:44
We could, we could in fact that out of force majeure. 03:54:46
Circumstances beyond our control. 03:54:51
We could theoretically extend this this agreement. 03:54:54
Through through the high period of the summer, right, So that we don't have a disruption. 03:54:59
I would extend it at least through the end of August so that you don't, because these, these guys are all over it, these people, 03:55:06
these two. 03:55:09
And with the best of intentions and. 03:55:13
They've actually done a good job, but what we don't know for sure. 03:55:15
Is how good a job you've done and that's why these reports, these financials are critical. 03:55:19
And. 03:55:25
That's your opportunity to show us, OK. 03:55:26
When can we have this? 03:55:30
I can get a contract extension. 03:55:32
Before the 30th so you can get it past August, the end of August. 03:55:35
Yeah. Mr. Chairman, we want to have those financials too. So can we at least get to the end of September because we have two 03:55:41
events. 03:55:44
Well, let's go back for just a second. We'll come back to those commissioners. I'm just looking at this and it was brought to my 03:55:51
attention. 03:55:54
And I want to ask you, gentlemen, this is, we have a Lincoln County 4H dinner and sale, and then we have a. 03:55:58
Captain Empathy Ranch rode. 03:56:06
On May the 4th and the other ones on April the 6th. 03:56:09
Now this was brought to my attention as far as. 03:56:14
Did we visit with the construction people and know that the ditches and everything is going to be a feasible place to have people? 03:56:17
Taking place, taking this activity here and we don't have, you know, a liability that we're faced with from this as well. 03:56:26
Commissioner Proctor or Chairman Proctor, excuse me, I did. We have talked to the contractor with these dates. 03:56:34
And they they assured us that they could work with us with these dates. I'm trying to get making everything safe. 03:56:42
Before people occupy the fairgrounds. 03:56:49
I think the area of construction that they're working in right now. 03:56:52
Currently is pretty well out of the way of where. 03:56:56
The Lamb or the event in early April is going to be a Fletcher Hall can be accessed from the parking lot. 03:57:00
And then where they're working right now currently. 03:57:06
Between the Fletcher Hall and the arena is we can we can separate that area off and and access the the blue barn from the 03:57:09
Northside there. 03:57:14
Where they've already got a bunch of the dirt work and the sidewalks are already installed and that area is pretty well cleaned up 03:57:19
as far as temporary access, I think. 03:57:23
That concern, then, as far as the ranch rodeo? 03:57:29
Talk about. 03:57:34
Potential rain and tearing up the mud and the ground and is there going to be ditches that are soft? They're just temporary 03:57:35
clothes up and somebody's horse breaks the leg. And yes, Sir, I understand the concern there and I haven't been involved in the 03:57:41
conversations between the the captain, FFA folks that are putting that on. I just know that they've got added to the schedule 03:57:46
there for the May 4th event. 03:57:52
As far as those specific. 03:57:58
Conversations. I haven't been involved in that search. I don't know. I don't have an answer for you there. 03:58:01
Just brought to my attention there's some concern. I think it's. 03:58:06
Validated that we should have some concerns about that, but if you're talking to them and making sure that we take care of that 03:58:11
and I think you and I discuss this stuff as well, so. 03:58:15
And you're echoing the same sentiment he's expressed here, Chairman, Proctor Commissioners Jeff Honeycutt, Lincoln County Road 03:58:20
Superintendent. I did talk with the contractor. 03:58:25
After we spoke at the end of last week. 03:58:30
And they touch base with one of the MGS from the. 03:58:34
Extension Office and they're good with the dates and they'll make sure that the area is secured. 03:58:40
We should be done with all the trench work in between the bleachers. 03:58:44
And Fletcher Hall here before the April date. But if not, it'll be cordoned off and everything will be secure there. 03:58:48
During the ranch rodeo in May, that should be the very end of getting everything completed. They should be working on the wash 03:59:00
rack by that time. So again, we'll just have to make the adjustment and make sure that stuff is is cordoned off and. 03:59:07
And nobody gets in that area. 03:59:14
So with this, I'm sorry, commissioner, Sharon says. That was on my mind there. No, that's a great question. 03:59:17
Your pants out there as far as the next question we had. 03:59:26
There's just so much going on. I just would like to make sure that we can at least. 03:59:30
Get them through this calendar they've presented us. 03:59:35
Well, I think what it sounds to me is what we're actually asking here is for the. 03:59:39
Bookkeeping records to be presented to us where we can turn into the DFA for. 03:59:44
Their request. 03:59:52
Are and and that should possibly go together as far as the lease agreement here is. 03:59:55
Is knowing that we we can fulfill that obligation and be transparent, because as we look at this, we've spent. 04:00:00
Millions of dollars in regards to a county facility. 04:00:07
That if we don't have a counting of what it's really doing, it's kind of disheartening so. 04:00:12
I think it it's coming from the Commission here that we would like to see you. 04:00:17
Be more transparent and open with us as far as the. 04:00:22
Bookkeeping on this, if I could say that. 04:00:25
A simple form of fashion or there's something that we need to add. 04:00:27
I guess it's time to say it so. 04:00:31
Mr. Chairman, one comment. 04:00:35
Alan, are you getting at the anti donation clause in terms of equal benefit? 04:00:37
Chairman. 04:00:47
Mr. Pepper, that's exactly what the state's trying to make sure that we're complying with is. You can't give away public assets. 04:00:49
You can't give somebody a break, even though it's like the Girl Scouts doing a good job, a good deed. You can't give them a break 04:00:54
just because they do good deeds and. 04:00:59
It's county property. You don't have our county assets. You don't have the right to give it away. You got to get fair exchange. 04:01:05
For what you're getting and what you're getting. So, so one of the things we get. 04:01:12
Two lodgers taxes. Are you bringing people into the county spend model? 04:01:18
Are you hoping to generate GRT? That sort of thing? 04:01:24
Could those sorts of considerations. 04:01:28
Factor into. 04:01:31
Getting a square with this sort of thing. Absolutely, and quite frankly. 04:01:32
If we looked at all the time. 04:01:37
That they put in putting on the fair, putting on Stampede. You know, if I had that information, I could show this is the amount of 04:01:40
time that if we we used to have a building in the Hondo Valley and that was we had a manager and they did events and that was such 04:01:46
a boondoggle, we lost so much money and finally we got rid of it. And so, you know, we don't really want to pay somebody to do 04:01:52
this. I mean there is a ton of value on these gentlemen. 04:01:59
Running this for us because it is a huge endeavor. 04:02:06
And their hearts in the right spot. I just need to comply with the law and I need information to do it. 04:02:11
We appreciate what you do is bring it to us. 04:02:19
Mr. Thank you. So my instructions are to have a an extension through the end of September to get through this season and then? 04:02:24
Potentially go out for an RFP after that. 04:02:37
I'm sorry, prior to you. So we can get it in place, the contract in place. 04:02:41
I'll bring it back before then. 04:02:47
But also I need. 04:02:50
And it shouldn't be me sitting down with Renee. It should be like the treasure. OK, she's she's already admitted. Thank you, 04:02:52
ma'am. 04:02:56
When and if we had an estimate of hours of what you put in, I mean, I know there's a ton of time that that counts, you know, in 04:03:03
kind. 04:03:07
Efforts can equate to money as far as what's equal or what's fair. 04:03:13
OK, you do have access to the attendance. 04:03:17
Yes, Sir. We've got attendance records going back into the 90s, I think. 04:03:21
Yeah, we and we've got. 04:03:29
Spreadsheets that show how we typically do when a 4th July lands on a Friday versus a Sunday and that helps us to prepare. 04:03:31
Umm, I do know that. 04:03:41
Because the fairgrounds is limited to what it can accommodate people wise typically. 04:03:44
We quit selling tickets at about 2400. 04:03:52
Because it gets, it becomes standing room only and we open the gates. 04:03:55
And I know over the last 10 years, I think we've done that two or three times. 04:03:59
We're usually right below that, but 2400 because we're limited with the stands. 04:04:06
We just opened the gates. 04:04:11
What is the cost of a ticket? So last year we went was the first time we did an increase in about 15 years we went from $10 to 04:04:13
$12.00. 04:04:18
And what we and that helped us cover just everything increased from 2019 to last year. 04:04:25
We had to pay our stock contractor more and he's a pro rodeo contractor or rodeos keep getting better and better, but that was to 04:04:34
cover his. 04:04:38
Is increasing cost, so and. 04:04:42
Our rodeo contractor loves to be in cap ten 4th July so he discounts it a little bit to be here so but we went to $12.00 last 04:04:47
year. 04:04:51
Back to earlier, right quick in regards to the seating, hopefully you'll be. 04:04:57
Able to accommodate more this year, working on it, we hope so. 04:05:03
Any other questions? 04:05:11
Thank you guys for your time. Please convey that message back that we appreciate what they're doing, what you all do. I just want 04:05:14
to make sure we're transparent and have this before we can go ahead and get our DFA questions answered and be prepared to. 04:05:21
Thank you, thank you, thank you. 04:05:31
All right, so we have. 04:05:34
He'll actually take on that. We'll come back and do all larger steps. Let's go back to. 04:05:36
Do you want to do the managers report? 04:05:42
Sure. 04:05:45
OK, item 14 here. OK. Are you with us? 04:05:47
Indicated to me on the phone too. 04:05:54
Yes, ma'am. We can hear you. 04:06:00
Can you pull up the document so I can help you out? 04:06:04
Project we also have. 04:06:47
And I thought we got a list of the current grants that we have going on right now. We have a really good one that's kind of like 04:06:50
difficult coordinate. 04:06:54
And then you have a. 04:07:00
One thing to do. 04:07:02
So basically like I've been working on. 04:07:06
And I think the thing that I'd like to go first is under. 04:07:11
And talking about addressing some of the. 04:07:16
Comments that I've been working on is the people of German officers. 04:07:19
And so this one that's going to be phone replacement services really old, out of date. And so we've been kind of moving forward to 04:07:23
that. I'm trying to get a proposal to put together to the board. 04:07:30
Tony has people through. An officer has. 04:07:38
Really the government, they're going to leave it on some of these projects long, keep them working. My son is a roof repair system 04:07:42
that we have going on, but the the health clinic address? 04:07:48
Working on getting information to address the problems with the exact system. 04:07:55
And then we were able to find the company that actually. 04:08:01
Want to come out and do a full building for us? They are CDs vendors and hopes that you know we make contact with them and. 04:08:05
Keep up with the maintenance schedule on our building. 04:08:16
Is so very old. 04:08:20
The Vitamin Hydrant project that. 04:08:23
I believe. 04:08:28
Is well underway and effective installed in April, so that move forward. 04:08:30
So you know, I'm still working on the RP for the opioid crisis. We have several respondents questions, so we will respond to the 04:08:37
questions. 04:08:41
Finally. 04:08:47
The benefit center obviously we're going to, we've got some state funds for that. 04:08:51
And they also are working with CDs under. 04:08:55
To prepare a. 04:08:58
Wholesale analysis on some of these stuff, then it's done. 04:08:59
We have the security doors project going on. That's all underway. 04:09:05
The water storage tank in Glencoe and the state position at white Oaks are also. 04:09:11
In the work and working with the OS department on that. 04:09:19
And then there's a Microsoft. That's where it's going on that. 04:09:23
They're working with games on. 04:09:28
Hello from the maker I would say. 04:09:31
Assets and infrastructure. 04:09:34
And then? 04:09:37
One, the big one which is being reviewed right now is that the healthcare system, the the healthcare that we have right now is 04:09:41
really next to the county. It is. 04:09:47
First Census and the raising rates. 04:09:53
So I met with president a few weeks ago and I'm working with them to. 04:09:56
Provide us with increased services at auto cost. 04:10:02
So probably the next meeting in April, I will have something to be able to speak to you guys to show you know how we can kind of 04:10:07
save money on this by the cycle by putting insurance. 04:10:12
So much there. 04:10:20
Commissioners, questions. I don't have any problems. 04:10:24
Michaela to. 04:10:30
Look at the plan you've got. 04:10:33
Stick it out there on the board and see who's going to do it and complete against it. 04:10:35
I've represented her health care insurance company in the state. 04:10:41
And as far as I'm concerned, you can deal directly with them. 04:10:45
But there's no way that. 04:10:50
Some of this stuff I've been hearing from the employees. 04:10:53
It should be in the health insurance policy that we're buying for, but that's. 04:10:57
That's getting orders pretty much standard over the whole industry. 04:11:02
If you're regarding some of the like Employee Wellness program. 04:11:09
Those are not extra costs to be healthy, those are just benefits that Presbyterian offers us their own package deal. 04:11:15
They do not affect the cost of of their proposal at all and we could use the Barber to save on optimistic then. 04:11:23
MK What health clinic is having the HVAC issue? 04:11:36
Zozo. 04:11:41
But yes, it is the third business then. Thank you. 04:11:43
Have you made any progress on the AV system that Commissioner Crunk? 04:11:47
Requested. 04:11:53
Yes, I'm working on that right now. He we have some correspondence with Kelly over at. 04:11:55
They are working on referral list of some of the local people that they're aware of that that do really great with 80 systems and 04:12:02
then Sony also was speaking to a vendor. We're working on something to help us meeting with them to kind of go over because I 04:12:07
didn't kind of go over two months. 04:12:12
Also a slight delay on that is. 04:12:18
Part of the $800,000 that the Commission had previously approved for courthouse renovation. 04:12:22
What it says is putting together a case, two quotes that I'm hopeful to have by the April's meeting. 04:12:30
We have branded things to the finishing chambers there, so. 04:12:36
Find my poor name. 04:12:41
We're going to update the Commission chamber. 04:12:43
Of lighting and some of the other issues. 04:12:47
I'm trying to coordinate for that. 04:12:50
And the update all at once. That way we don't have to tear down or uphold in the new. 04:12:53
Reconstruction. 04:13:00
You know, cosmetic. 04:13:01
And then which roads are being microsurfaced right now? 04:13:05
I will confirm that to Jeff at the moment on that video project I just came across so I did not get. 04:13:14
Chairman problem. 04:13:21
Chairman Proctor Commissioners Jeff Honeycutt, Lincoln County Road Superintendent, the micro service program that we have on the 04:13:25
table. 04:13:29
That we'll be doing a presentation to the NMDOT on the 21st of this month in Artesia, Micro Surface Roads, High Mesa, Dawson, 04:13:33
Bancroft, Cedar Creek. 04:13:39
There's also a micro surface scheduled over the two chip sealed roads that we're proposing, one on Enchanted Forest Loop, the 04:13:46
other on El Via Loop. 04:13:50
Those will be the two micro surface roads that we're going to do over the chip seal and then the other additional microservice 04:13:54
work to be done. 04:13:58
But those have not been done yet. 04:14:04
We're still waiting on approval and see where we're at from the state. 04:14:06
You'll find that on the committee first, no Sir. We'll do the presentation Chairman on the 21st and we won't find out probably 04:14:10
until May or the summer time. 04:14:14
And we could be approved at a different cost than what we are proposing. 04:14:20
To get yeah. 04:14:25
I see MK James and Jeff aside to this, is James helping you with your asset management plan for? 04:14:28
Chairman Proctor. Commissioner Serna, I am not aware of that part of it, no. 04:14:36
MK can you answer this? 04:14:43
I. 04:14:49
I was. I was looking there. It's just an internal note. 04:14:51
I was gonna coordinate with him to see if he might be able to help me with something. 04:14:55
Regarding my preferences. 04:14:59
Making sure we have all of the proper paperwork. So that really has nothing to do with like. 04:15:01
OK. Questions or comments in regards to the active projects? 04:15:11
Mr. Chairman. 04:15:16
Yes. And just as a part of the managers report and just needed to get some direction, I don't need a decision, but as far as the 04:15:17
manager's applications that we're receiving. 04:15:23
Do you all want me to wait to a certain date to give those to? Do you want me to give them to you as soon as we get them? We're 04:15:28
not going to disclose. 04:15:32
Anybody who is actually applied, because some people don't want to actually have their names disclosed if they're not going to 04:15:37
make the final cut, they don't want to get fired where they're at, so they'd like to withdraw. 04:15:42
But I need to know whether you would like them. 04:15:48
Now or whenever they roll in or on a date certain, but I need to do it. 04:15:52
Everybody the same. I don't want somebody to have them. I'd rather wait. 04:15:56
When is the? 04:16:02
Last time we actually went through and we selected like I think the top five and then brought those to you or I don't know, maybe 04:16:15
you all selected the top five and then we had them in for interviews. 04:16:22
It's whatever process you want to use, I mean, I think. 04:16:31
I don't even know how many applications we have at this point. 04:16:33
I just don't remember how it was formulated, how we got there. There were a couple commissioners and a few elected officials. 04:16:38
Actually, I have that process written down in a manager's file. I just don't have that file with me. Today we have a process. I 04:16:46
thought that was workable. We could do that again. 04:16:51
It helps. 04:16:57
I think we need. 04:17:01
They need to have the Commission. 04:17:03
Be invited to that process. 04:17:07
Whether you choose to go or not, it's up to you. 04:17:10
I don't want just the way it was handled the last time. 04:17:14
I've got three or more. It's a. 04:17:17
It's a car. We'd have to do an executive session or. 04:17:19
And why not? That's I'm not just saying we need to. 04:17:24
I mean this is a this is a decision that we have to live with chairman. 04:17:28
And it would be nice to be able to discuss it amongst ourselves. 04:17:32
And and review these things in that environment. 04:17:37
April 15th is a deadline but Mr. Chairman. 04:17:42
All these concerns about confidentiality. 04:17:51
They don't want their names revealed. They don't like to cut all that's out the window. 04:17:54
Yeah, it's not a good way to handle. 04:17:58
So it just just makes sense. 04:18:01
The reason I bring it up is because there have been one or more commissioners who have asked to have the names or the actual 04:18:05
applications. And so I I don't want to give it to just one or two. If one gets it, everybody gets it. So if the deadline is the 04:18:11
15th, we can go into executive session on the 60. 04:18:16
Oh, that's our next meeting. 04:18:26
I mean that we haven't. If that, if that protects, you know, people who are concerned about it, I'm OK with that. 04:18:29
But I I want to have executive session so that we're all. 04:18:37
Have a voice and it's transparent. 04:18:41
So the 16th would be. I would agree with that. I don't know what the date is. I can look at my calendar, but 16th is our 04:18:46
permission meeting. The deadline is the Monday before 5:00. There you have it. 04:18:51
Will be on the executive session for the 16th. I just you want me to hold everything close Now let me ask you this. Let me ask you 04:18:58
this. 04:19:01
It would it would be nice. 04:19:07
From my standpoint, to have them on the 15th so I can read them. 04:19:10
And be prepared to talk about them on the 16th. Is there any objection to that? 04:19:14
505 Just e-mail them. Everybody's we did last time. 04:19:20
That everybody's. 04:19:25
In that way, we kind of protect the innocent. 04:19:29
Guilty as it were. 04:19:33
Is that fair enough? 04:19:39
Are we talking about emailing them as they come in? No, no on the 15th. 04:19:41
After the deadline is, we get a. 04:19:49
E-mail with everybody's resumes and applications for the manager Questions Why wait? 04:19:52
If you're going to deal with it executive committee and 16th, why don't we just? 04:20:00
If you've got resumes, let's start. 04:20:04
We don't have to talk about it. 04:20:06
He gives us a chance to read it. I don't want to go through. 04:20:08
1015 Resum. 04:20:12
And the next day have to. 04:20:14
Human. I'd like to have them in advance. 04:20:16
That's all I'm saying, OK, when we get them. I'd like to get them as soon as they come in. 04:20:19
If we're going to deal with executive session, that's fine. 04:20:23
OK, So what we're hearing here is mixed stuff here. 04:20:29
Well. 04:20:34
I guess what we need to do. 04:20:36
Why don't, why don't we do this, Chairman Proctor? 04:20:40
To accommodate. 04:20:46
Commissioner, pippers concerns maybe, maybe on Friday we get what we have. I mean clearly the deadlines 15. 04:20:49
But if I know for a fact we have some. 04:20:57
And maybe we start looking at them that Friday before. So if we get one or two on Monday. 04:21:02
We can deal with that. Does that make sense? 04:21:08
I don't care. I just want to see. 04:21:12
The more well verse will be. 04:21:17
Come the executive session. 04:21:19
Please blast what you have on the 12th and the last group on the 15th if we are. 04:21:23
Next Commission meeting delivered, you can have an updated. 04:21:29
There's a million applications at that time. 04:21:34
On Monday we'll. 04:21:38
Get the remainder that's presented. 04:21:39
Is that fair enough? 04:21:42
That works. That's good direction. OK. I think that's what we need to do then. All right. 04:21:44
What we got here? 04:21:55
I just finished the. 04:22:00
And your project report. 04:22:02
And I don't think you have any difficult. 04:22:05
Basically it has the project value of our branch. 04:22:22
That we have that has these initiated solutions. I'm still working with those PSA and some of the other. 04:22:27
Organizations that we have money from to kind of get some of the blanks I have built out. 04:22:37
So I'm slicing back and are you having a meeting set up for next week using offers and I will be able to. 04:22:43
Hopefully finish the plan. 04:22:50
And get that ready for, you know, for the next manager so they're not struggling to figure out like which. 04:22:55
Grant those where how much your money exposed the ending. 04:23:00
People good there. Have we received any? 04:23:14
Applications for the. 04:23:17
Project manager. 04:23:20
Project manager. 04:23:22
That would be a no because. 04:23:25
I've been bringing back to the table since we had some discrepancies on the job description itself, and I do believe that you 04:23:27
wanted to read it back at some point and redefine it. 04:23:33
From my understanding. 04:23:39
Well yeah, I think we said we were relate for the new manager. 04:23:43
To. 04:23:52
Come to bear on that particular position. 04:23:53
That's what I understand. 04:23:57
Whomever that is. 04:24:02
I just look at the. 04:24:08
Mr. Chairman, yes, the reports you just mentioned earlier that you're preparing like the status of the various grants when they 04:24:14
run out. 04:24:18
What they're applied to? 04:24:23
Is that all with sort of within the ambit of what a project manager would be doing? I mean, is that kind of what we, is that part 04:24:25
of the function of a project manager? 04:24:29
That's a coordinating part of it, absolutely. You know, I've been working to utilize the team. 04:24:34
In our. 04:24:41
Kind of like the senior navigator, but like coordinated between different departments and the state and the federal agencies and 04:24:44
kind of trying to put all the public people together. 04:24:49
And I don't quarrel with Commissioner Sarners. 04:24:58
Coordinator versus manager. But but the idea is the same. Somebody will have their arms around. 04:25:01
All of these programs and tell us where we are thinking periodically update us. 04:25:07
Yes, thank you. OK. 04:25:13
All right. 04:25:18
OK. 04:25:30
Yes, yes. OK. So. 04:25:33
That's when I'm going to go through the very lengthy Word document that I invited to you. 04:25:38
So basically that kind of listed everything that I'm like currently working on right now. 04:25:46
And honor is not going to go through that compiler just to save time. 04:25:51
But, and I know we'll have something later this afternoon, but if there was anything on that list. 04:25:55
I would have been opened before after that. 04:26:05
I mean, kids are just high level hit on the things that are bulleted here, I mean. 04:26:16
Just the personal ordinance, do you have a committee working on that cleanup or how is that going? And I have questions on almost 04:26:21
everything. 04:26:26
One of them was, you know, obviously if I, if I was going to say I have been working on that periodically. 04:26:38
The second option is quite easily usable and also pretty ready for Clinton County is that if we do make the switch to her 04:26:45
experience. 04:26:50
For health insurance they offer at new apartments. 04:26:55
Personnel policy review and invested edit. So they'll actually take our they have a small lawyer that's part of the health and 04:27:00
Wellness, it's like whole comprehensive package and what they'll do is provide that as a one time free service. 04:27:07
Says that's what some aids are and illegal stuff that might be helpful. 04:27:16
If that's not their outfit down, if anyone wants to go, there are also accepes that we could contact that buckle as an employment 04:27:22
that we could have reviewed and suggest edit for our personal policies. 04:27:27
Yes, if you would please. Thank you. 04:27:43
Right now. 04:27:55
Dora is waiting on a list of equipment. 04:27:59
From the fair board director. 04:28:01
The way the grant was written, there was a portion of it that wrote that there would be updated equipment for the. 04:28:05
Of the national system. And so we've been facing the challenges that we're working through it. 04:28:12
Kind of ask the farewell looking times for a list and Jeff, who's been trying to help him with that. 04:28:19
I don't want to be for the third words, like I'm not highly sure that they're completely on board with everything. 04:28:24
A little bit, absolutely so, and the kind of time to work with them. 04:28:31
Poor Vic. 04:28:37
To kind of get that the list of last few answers for for the grant. 04:28:39
For the first minute. 04:28:44
And then? 04:28:47
To try to find the titles and such for the 19 fifteenth 45 to 63 firestructions. I think it's the 16 that's going back to the 04:28:54
States. A lot more about that, but the other two were working on tracking down titles to those they would like to permit, only to 04:29:03
play those that support them. The ones that I've been holding positive I will keep them move forward with. 04:29:13
Working on Allen exactly and. 04:29:23
Grandfather factory, whatever that would be also is that one. 04:29:28
There is also. 04:29:33
An ongoing budget and I have going on with First National Bank in the bedroom for president. 04:29:35
Will you come? 04:29:41
And just healthy, our system for banana is very old school. 04:29:43
And you know our employees, our department, electric vehicles, y'all have to pay out of pocket to go to conferences and names that 04:29:48
are work related. Obviously the most recent example where. 04:29:53
You know, Aaron ROF director went to Washington, DC, their representative. I'm sure it was not. 04:29:59
Never. Sometimes it takes a little bit for us to reimburse them for the fact, so. 04:30:07
This is just getting my first national. 04:30:13
Can we talk about what the process will look like for the county of work? 04:30:19
Any personal ordinance, and this is about that one. 04:30:27
Cancel the service appointment. 04:30:51
You can just switch it over and potentially just send the cancellation for next. 04:31:03
It would be February, alright. 04:31:09
Learning the operation plan. So there was an emergency operations plan in 2019. 04:31:13
Ira and Aaron were working on new plans 553 that has not been reviewed and adopted yet, so sometimes sitting in our back office. 04:31:19
Is it completed? 04:31:29
Often program. 04:31:38
I don't even want to. It's pretty scary, so. 04:31:40
We go to the building and we're never with the president financial. 04:31:44
And James is long. 04:31:49
And we looked at the buildings to kind of see like, what if they just treasure and it has fun in space, it's very long without and 04:31:52
we could probably just get the treasure and. 04:31:57
If you're on refinement over there. 04:32:03
Which the long term plan assault with that is. 04:32:05
The middle building we have here that houses procurement. 04:32:09
Maintenance and the district. 04:32:13
Very old men should probably just be torn down at some point. 04:32:15
If we were able to move the treasury finance. 04:32:19
If our ever this particular limit, then we may be able to stand, I agree the assessor, into the current Treasury space and make 04:32:22
some space, perhaps for temporary attorneys or reload somewhere else. While we're trying to address that situation, something 04:32:28
formal has been presented. 04:32:35
Before the building and we are currently right now waiting for the breakthrough. I believe it's going to be taking place on the 04:32:43
27th from March. 04:32:47
That was a large information. I'll pop there for any questions. So well. 04:32:53
Questions. 04:32:58
All right. Just one quick question I may have here. 04:33:00
Is the renovations. 04:33:04
Approximate cost renovation. How is this derived? 04:33:08
I've been throughout a base number I invited like them for the building. 04:33:13
And the Treasurer and I kind of went through like just globally saying, OK, this is what we might want to do. 04:33:18
To make the building more acceptable to. 04:33:27
ADA compliance as well as making a little bit more acceptable through. 04:33:31
So without running numbers off the top of this. 04:33:36
Numbers. You said it would probably cost no more than 400,000 and that was on a really high end. 04:33:41
So. 04:33:47
And then the building itself, I believe they were asking three 325,000 for it. 04:33:54
I completely apparently going to come in a little bit lower than that. 04:34:01
Have we looked at cost of demolishing that molded 2 story building with the steep stairs? 04:34:08
And rebuilding that. 04:34:14
I've not looked at that yet, but it would probably be at least 1,000,000 block. 04:34:16
You're talking about the one right here. 04:34:24
It's dangerous. 04:34:28
Give them their time. 04:34:34
Right, so. 04:34:37
LATC funding allocation, Tyler Tech. 04:34:39
Yeah. 04:34:43
So you know, last month, you know, we had more. 04:34:46
We have highly. 04:34:52
Tech. We have a staff meeting, demonstrates in the next day where we all sat together, All of us that was involved in any kind of. 04:34:56